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Construction Contract Leads

Changes to notice

This notice has been edited. The previous version is still available.

Modification to upload document 6 plus addition of site plans since obtained

Scope

Description

Procurement of cyclical cleaning services for sites across East and West Sussex including Brighton

Total value (estimated)

• 拢666,666.66 excluding VAT
• 拢800,000 including VAT

Above the relevant threshold

Main procurement category

Services

CPV classifications

• 90910000 - Cleaning services

Lot constraints

Description of how multiple lots may be awarded:

Bidders will refer to part 2 of the ITT

Not the same for all lots

Contract locations and contract dates are shown in Lot sections, because they are not the same for all lots.

Lot 1. 1 (Brighton)

Description

Bid for cleaning of sites in Brighton and to the West , please refer to the pricing document for a indicative map

Lot value (estimated)

• 拢443,333.33 excluding VAT
• 拢532,000 including VAT

Contract dates (estimated)

• 11 January 2027 to 14 January 2030
• Possible extension to 13 January 2031
• 4 years, 3 days

Description of possible extension:

Contract can be extended for a further year should the provison of service meet the required standards

Contract locations

• UKJ21 - Brighton and Hove
• UKJ22 - East Sussex CC
• UKJ28 - West Sussex (North East)

Same for all lots

CPV classifications are shown in the Scope section, because they are the same for all lots.

Lot 2. 2 (Eastbourne)

Description

Bid for cleaning of sites in Eastbourne and surrounding areas , please refer to the pricing document for a indicative map

Lot value (estimated)

• 拢190,000 excluding VAT
• 拢228,000 including VAT

Contract dates (estimated)

• 11 January 2027 to 14 January 2030
• Possible extension to 13 January 2031
• 4 years, 3 days

Description of possible extension:

Contract can be extended for a further year should the provison of service meet the required standards

Contract locations

• UKJ22 - East Sussex CC

Same for all lots

CPV classifications are shown in the Scope section, because they are the same for all lots.

Lot 3. 3 (Crawley)

Description

Bid for cleaning of sites in Crawley and surrounding areas , please refer to the pricing document for a indicative map

Lot value (estimated)

• 拢33,333.33 excluding VAT
• 拢40,000 including VAT

Contract dates (estimated)

• 11 January 2027 to 14 January 2030
• Possible extension to 13 January 2031
• 4 years, 3 days

Description of possible extension:

Contract can be extended for a further year should the provison of service meet the required standards

Contract locations

• UKJ28 - West Sussex (North East)

Same for all lots

CPV classifications are shown in the Scope section, because they are the same for all lots.

Participation

Legal and financial capacity conditions of participation

Lot 1. 1 (Brighton)

Per the tender documents

Lot 2. 2 (Eastbourne)

Lot 3. 3 (Crawley)

Per the tender documents

Technical ability conditions of participation

Lot 1. 1 (Brighton)

Per the specification

Lot 2. 2 (Eastbourne)

Lot 3. 3 (Crawley)

Per the tender documents

Particular suitability

Lot 1. 1 (Brighton)

Lot 2. 2 (Eastbourne)

Lot 3. 3 (Crawley)

• Small and medium-sized enterprises (SME)
• Voluntary, community and social enterprises (VCSE)

Submission

Enquiry deadline

30 September 2026, 4:59pm

Tender submission deadline

30 September 2026, 5:00pm

Submission address and any special instructions

Tenders may be submitted electronically

Yes

Languages that may be used for submission

English

Award decision date (estimated)

19 October 2026

Recurring procurement

Publication date of next tender notice (estimated): 1 October 2029

Award criteria

Lot 1. 1 (Brighton)

Lot 2. 2 (Eastbourne)

Lot 3. 3 (Crawley)

Other information

Payment terms

Per Tender Documents Attached

Description of risks to contract performance

Per Tender documents Attached

Conflicts assessment prepared/revised

Yes

Procedure

Procedure type

Open procedure

Justification for not publishing a preliminary market engagement notice

Works are not specalised in a way that warrents market engaugement.

Documents

Associated tender documents

Document 1 Invitation to Tender

Document 2 Potential Supplier Information

Document 4 Chemicals Guidance

Document 5 Tender Questions

Document 7 Confidentiality agreement

Document 8 Cleaning Contract DRAFT

Document 9 Key Performance Indicators

Document 10 Brighton Floorplans part 1

Document 10 Brighton part 2

Document 10 Brighton part 3

Document 11 Eastbourne

Document 12 Crawley Floorplans

Brighton lot communal areas highlighted 1A

Brighton lot communal areas highlighted 1B

Eastbourne lot communal areas highlighted

Crawley lot communal areas highlighted

Document 3 - Specification revised

Mayfield Court floorplan

Uckfield wellbeing centre floorplan

Bexhill plan with approx room sizes

Document 6 Upload (updated)

Newhaven Wellbeing centre Floorplan updated

Sickness sheet from supplier 1

Contracting authority

Southdown Housing Association

• Mutuals Public Register: 20755R

2 Bell Lane

Lewes

BN7 1JU

United Kingdom

Email: purchasing.tenders [at] southdown.org

Website:

Region: UKJ22 - East Sussex CC

Organisation type: Public undertaking (commercial organisation subject to public authority oversight)