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Changes to notice

This notice has been edited. The previous version is still available.

Updated Procurement Specific Questionnaire to replace the originally published version.

Scope

Reference

NCHA202629

Description

Nottingham Community Housing Association (NCHA) requires a supplier for the provision of Personal Protective Equipment (PPE), workwear, and cleaning/hygiene products to support its operational teams across housing, maintenance, estates, and corporate services.

This procurement seeks to establish a contract that ensures consistent supply, standardisation of products, compliance with health and safety legislation, and improved sustainability outcomes.

The proposed contract length is 2+2+1 years.

The price/ quality split will be as follows:

Quality - 30%

Price - 40%

Product Evaluation and Portal Demonstration - 30%

Total value (estimated)

• 拢400,000 excluding VAT
• 拢500,000 including VAT

Above the relevant threshold

Contract dates (estimated)

• 16 November 2026 to 15 September 2028
• Possible extension to 15 September 2031
• 4 years, 10 months

Description of possible extension:

2+2+1 year

Main procurement category

Goods

CPV classifications

• 18000000 - Clothing, footwear, luggage articles and accessories
• 35113400 - Protective and safety clothing

Contract locations

• UKF - East Midlands (England)

Participation

Legal and financial capacity conditions of participation

Details around legal and financial capacity can be found on the conditions of participations document.

Technical ability conditions of participation

Details around technical ability can be found on the conditions of participations document.

Particular suitability

Small and medium-sized enterprises (SME)

Submission

Enquiry deadline

21 September 2026, 12:00pm

Submission type

Requests to participate

Deadline for requests to participate

28 September 2026, 12:00pm

Submission address and any special instructions

Please respond to this conditions of participations stage by downloading and returning the document from My Tenders.

Tenders may be submitted electronically

Yes

Languages that may be used for submission

English

Suppliers to be invited to tender

3 to 5 suppliers

Selection criteria:

This is an initial conditions of participations stage. Suppliers that pass this stage will be invited to tender.

Award decision date (estimated)

16 November 2026

Award criteria

Other information

Conflicts assessment prepared/revised

Yes

Procedure

Procedure type

Competitive flexible procedure

Competitive flexible procedure description

** This is a conditions of participation stage, if you are interested in this opportunity, please request the document via the My Tenders portal below **

* Suppliers who do not meet the published minimum thresholds for financial capacity and/or technical ability will be deemed to have failed these conditions of participation and will not progress to the tender stage. *

Procurement Process

Stage 1: Participation & Shortlisting

Assessment of Conditions of Participation and quality response.

Suppliers must achieve a minimum quality score of 60%.

Up to 5 highest scoring suppliers will be shortlisted to Stage 2.

Stage 2: Presentation & Product Evaluation Shortlisted suppliers will be required to bring samples from a specified basket.

Assessment format:

Presentation (20 minutes)

Product demonstration/evaluation (25 minutes)

Structured Q&A (15 minutes)

Stage 3: Final Commercial Tender

Submission of final pricing for the Authority's Core PPE, Workwear and Hygiene Supplies Basket.

Contract award will be based in accordance with the published evaluation criteria.

Justification for not publishing a preliminary market engagement notice

The Authority considered whether preliminary market engagement was necessary prior to commencing the procurement. Market engagement was not undertaken and a Preliminary Market Engagement Notice was not published because the requirement relates to the provision of standard, widely available workwear, PPE and hygiene supplies within a mature and competitive market.

The Authority is satisfied that proceeding directly to the Conditions of Participation stage will not distort competition or disadvantage potential suppliers and that the procurement documents provide sufficient information for suppliers to participate on an equal basis.

Documents

Associated tender documents

** Revised Version ** Please use this questionnaire.

Updated Procurement Specific Questionnaire to be returned by the 28th of September

Contracting authority

Nottingham Community Housing Association Limited

• Public Procurement Organisation Number: PNBW-6182-MLVN

Clifton Place

Nottingham

NG11 8PY

United Kingdom

Contact name: Rebecca Hoey

Email: rebecca.hoey [at] ncha.org.uk

Region: UKF14 - Nottingham

Organisation type: Public authority - sub-central government