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Construction Contract Leads

Scope

Description

This procurement relates to the supply of Vinyl Sheet Flooring for L&Q's Affordable Housing portfolio, covering both New Build and Major Works programmes.

The estimated total value of the Framework Agreement over the four-year term is £2,571,159, comprising Lot 1 (New Build) and Lot 2 (Major Works).

The Framework Agreement is for the supply of goods only. Products must be supplied directly to L&Q by manufacturers, and submissions from distributors, wholesalers, resellers or other intermediary organisations will not be accepted.

Commercial tool

Establishes a framework

Total value (estimated)

• £2,571,159 including VAT

Above the relevant threshold

Contract dates (estimated)

• 28 January 2027 to 28 January 2031
• 4 years, 1 day

Main procurement category

Goods

CPV classifications

• 44112200 - Floor coverings

Contract locations

• UKC - North East (England)
• UKD - North West (England)
• UKE - Yorkshire and the Humber
• UKF - East Midlands (England)
• UKG - West Midlands (England)
• UKH - East of England
• UKI - London
• UKJ - South East (England)
• UKK - South West (England)

Lot 1. Lot 1 - New Build

Description

This procurement relates to the supply of Vinyl Sheet Flooring for L&Q's Affordable Housing portfolio, covering both New Build and Major Works programmes.

The estimated total value of the Framework Agreement over the four-year term is £2,571,159, comprising Lot 1 (New Build) and Lot 2 (Major Works).

The Framework Agreement is for the supply of goods only. Products must be supplied directly to L&Q by manufacturers, and submissions from distributors, wholesalers, resellers or other intermediary organisations will not be accepted.

Lot value (estimated)

• £2,571,159 including VAT

Framework lot values may be shared with other lots

Same for all lots

CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.

Lot 2. Lot 2 - Major Works

Description

This procurement relates to the supply of Vinyl Sheet Flooring for L&Q's Affordable Housing portfolio, covering both New Build and Major Works programmes.

The estimated total value of the Framework Agreement over the four-year term is £2,571,159 comprising Lot 1 (New Build) and Lot 2 (Major Works).

The Framework Agreement is for the supply of goods only. Products must be supplied directly to L&Q by manufacturers, and submissions from distributors, wholesalers, resellers or other intermediary organisations will not be accepted.

Lot value (estimated)

• £2,571,159 including VAT

Framework lot values may be shared with other lots

Same for all lots

CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.

Framework

Maximum number of suppliers

Unlimited

Maximum percentage fee charged to suppliers

0%

Framework operation description

The Framework will be for an [initial] term of 2 years extendable at L&Q's sole option for a period of 2 years, giving a total of 4 years (the Term). The Framework will operate on a direct award basis using fixed Schedule of Rates pricing. The bidders pricing must be fixed for a minimum of 12 months from framework commencement (start) date.

Award method when using the framework

With competition

Contracting authorities that may use the framework

The Contracting Authority may utilise a framework agreement; however, the applicable charges have not yet been determined.

Contracting authority location restrictions

• UKC - North East (England)
• UKD - North West (England)
• UKE - Yorkshire and the Humber
• UKF - East Midlands (England)
• UKG - West Midlands (England)
• UKH - East of England
• UKI - London
• UKJ - South East (England)
• UKK - South West (England)

Participation

Particular suitability

Lot 1. Lot 1 - New Build

Lot 2. Lot 2 - Major Works

Small and medium-sized enterprises (SME)

Submission

Submission type

Tenders

Tender submission deadline

10 October 2026, 11:59pm

Electronic auction will be used

Yes

Submission address and any special instructions

All tender documents will be made available via L&Q's e-tendering portal: (the Portal).

Tenders may be submitted electronically

Yes

Languages that may be used for submission

English

Award decision date (estimated)

14 January 2027

Award criteria

Other information

Conflicts assessment prepared/revised

Yes

Procedure

Procedure type

Competitive flexible procedure

Competitive flexible procedure description

4.1 L&Q's aims and objectives are to:

• Establish a compliant multi lot framework that delivers value for money, quality, and continuity of supply. The framework will be divided into the following lots, Lot 1 New Build(Supply Only and Lot 2 Major Works/Refurbishments (Supply Only). L&Q intends to appoint a minimum of two suppliers but reserves the right to appoint more or fewer depending on the outcome of the procurement.

• L&Q intends to procure the Framework using a three-stage Competitive Flexible Procedure comprising Stage 1 - Selection Questionnaire (PSQ), Stage 2 - Invitation to Tender (ITT), and Stage 3 - Negotiation and Best and Final Offer (BAFO), followed by contract award. A minimum of the top three ranked Tenderers from the ITT stage will ordinarily be invited to participate in the BAFO stage; however, L&Q reserves the right, at its sole discretion, to invite any number of Tenderers to this stage.

• As part of the BAFO stage, L&Q may require Tenderers to participate in clarification meetings, interviews, presentations, demonstrations, and/or site visits to further evaluate proposals and inform the final assessment. Details of any such activities, including the evaluation approach and scoring methodology where applicable, will be communicated to Tenderers in advance.

• L&Q also reserves the right not to undertake Stage 3 - Negotiation and Best and Final Offer (BAFO) and may proceed directly to contract award following Stage 2 - Invitation to Tender (ITT) where it considers this to be appropriate.

• Ensure commercial certainty and added value, requiring fixed pricing for a minimum of 12 months from Framework commencement, delivery of social value equivalent to 1% of the end of year contract value, and the inclusion of plot based rebates where applicable.

Contracting authority

LONDON & QUADRANT HOUSING TRUST

• Companies House: IP030441
• Public Procurement Organisation Number: PJQV-6311-TQXL

29-35 West Ham Lane

London

E15 4PN

United Kingdom

Email: acrow [at] lqgroup.org.uk

Region: UKI41 - Hackney and Newham

Organisation type: Public authority - sub-central government