Construction Contract Leads
South East
Category Goods
Type Tender
No. of Lots 1
Status Active
Published 14th Sep 2026
| Reference | ocds-h6vhtk-06f99c |
| Common Procurement Vocabulary | Sensors |
| Procurement Method | Competitive flexible procedure |
| Value | - |
South East
Category Goods
Type Tender
No. of Lots 1
Status Active
Published 14th Sep 2026
| Reference | ocds-h6vhtk-06f99c |
| Common Procurement Vocabulary | Sensors |
| Procurement Method | Competitive flexible procedure |
| Value | - |
Scope
Reference
25-781
Description
The University of Portsmouth operates from a multi-building urban campus in the centre of Portsmouth, with a diverse estate comprising teaching spaces, laboratories, offices, research facilities, student services and social spaces.
The University does not currently have a systematic, data-driven understanding of how its buildings and rooms are used. Timetabling data tells us when spaces are scheduled, but not whether anyone is in them, or how many people are present compared to room capacity, and whilst we monitor attendance in certain sessions this relies on physical registration by identity card and reader resulting in a high degree of inaccuracy. This gap has two practical consequences:
鈥� Energy waste: spaces are being heated, lit and ventilated regardless of whether they are occu-pied. Without occupancy data, the University cannot identify which spaces are consuming energy unnecessarily or target interventions effectively.
鈥� Space planning based on assumptions: decisions about room allocation, timetabling, and future estate investment are made without reliable utilisation evidence. The University needs accurate, granular data to make better decisions about how its estate is used.
The University seeks to address both problems by deploying an occupancy sensor and monitoring solution across an initial set of campus buildings. The solution will provide real-time and historical data on room-level occupancy and headcount, accessible through a web-based reporting portal and integrated with the University's existing data analytics environment.
Total value (estimated)
- 拢1,350,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 3 January 2027 to 2 January 2030
- Possible extension to 2 January 2032
- 5 years
Description of possible extension:
2 x 12 month optional extensions
Options
The right to additional purchases while the contract is valid.
Additional call off value included in the maximum contract value outside of the initial three buildings confirmed in the five years of the Contract lifetime.
Main procurement category
Goods
CPV classifications
- 35125100 - Sensors
Contract locations
- UKJ3 - Hampshire and Isle of Wight
Submission
Enquiry deadline
30 September 2026, 12:00pm
Submission type
Tenders
Tender submission deadline
12 October 2026, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
14 December 2026
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| ITT Written Bid | Stage 2 ITT Written Bid | Quality | 70% |
| ITT Commercial Bid | Cost | 30% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
Stage 1: PSQ evaluation
Stage 2: ITT bid and pricing evaluation
Contracting authority
University of Portsmouth Higher Education Corporation
- Public Procurement Organisation Number: PWYV-2655-NPMQ
Mercantile House, Hampshire Terrace
Portsmouth
PO1 2EG
United Kingdom
Email: procurement [at] port.ac.uk
Website: /
Region: UKJ31 - Portsmouth
Organisation type: Public authority - sub-central government