ÂÜÀòÔ­´´

Construction Contract Leads

Scope

Description

Hertsmere Borough Council is seeking to enter into a contract for the provision of Refuse Freighters of various sizes as detailed in the specification. It is the authority’s intention to place orders for five during the initial 12 months of the contract. With at least a further three freighters to ordered in the second year of the contract.

The Contract Period for this Contract is an initial period of three years with the option to extend up to a further two years. Therefore, the maximum duration of this Contract could be five years.

This procurement is an Open procedure. Organisations wishing to take part in this project are invited to ‘express an interest’ and also ‘opt in’ which will give access to the full procurement documents in the e-tendering system.

To be considered as a Tenderer you must complete and submit a Tender by the deadline as stated on the e-tendering system

Please allow sufficient time to make your return, as Tender submissions cannot be uploaded and submitted after this return deadline.

Please ensure that where possible documents are uploaded as a PDF and that file names are succinct.

Any questions relating to this procurement must be made via correspondence on the website, in accordance with the procurement documents, and can be addressed to the main contact as shown in the details above.

The use of Lots has been considered for this procurement, but have not been used, because the council requires all vehicles to be provided by the same supplier.

Please note that the contract requirements will be subject to available financial resources, supplier performance and flexibility to meet changing demands.

Please ensure all your CDP information is up to date and you provide the most up to date CDP Share Code as part of your submission prior to the tender deadline. Share Codes provided after the deadline will not be able to be used and the Council will base the evaluation on the information submitted.

To access this opportunity please visit

Total value (estimated)

• £3,000,000 excluding VAT
• £3,600,000 including VAT

Above the relevant threshold

Contract dates (estimated)

• 1 December 2026 to 30 November 2029
• Possible extension to 30 November 2031
• 5 years

Description of possible extension:

At the councils sole discretion subject to budget and identified need the contract may be extended

Main procurement category

Goods

CPV classifications

• 34144511 - Refuse-collection vehicles

Contract locations

• UKH23 - Hertfordshire

Submission

Enquiry deadline

22 September 2026, 5:00pm

Tender submission deadline

8 October 2026, 11:59pm

Submission address and any special instructions

Tenders may be submitted electronically

Yes

Languages that may be used for submission

English

Award decision date (estimated)

1 November 2026

Award criteria

Other information

Description of risks to contract performance

Known Risk - Local Government Re-Organisation

The Council may be subject to reorganisation under legislation introduced in relation to

Local Government Reorganisation. In those circumstances there may be instances where

repetitious or duplicated agreements become difficult or burdensome to continue with. In

those circumstances, the contract that tenderers enter into will be subject to a provision

that will allow the Council to terminate or curtail the contract if it would be prudent to do

so.

Applicable trade agreements

• Government Procurement Agreement (GPA)

Conflicts assessment prepared/revised

Yes

Procedure

Procedure type

Open procedure

Documents

Associated tender documents

Contracting authority

Hertsmere Borough Council

• Public Procurement Organisation Number: PNWN-1432-TXYZ

Civic Offices, Elstree Way

Borehamwood

WD6 1WA

United Kingdom

Email: procurement [at] hertsmere.gov.uk

Region: UKH23 - Hertfordshire

Organisation type: Public authority - sub-central government