ÂÜÀòÔ­´´

Construction Contract Leads

Scope

Reference

ERFX1008911

Description

The Council aims to invest in the external environment of its estates and to create safe, accessible and attractive environments for its tenants and residents.

The total estimated annual contract value is £1,590,000 (plus VAT), and the Council is seeking to appoint a single Contractor to this framework agreement.

It should be noted that the estimated value is indicative only, and may change dependant on demand and budget.

The Contract period will be 2 years (starting 1st March 2027) with the option to extend for up to a further 2 years.

The works primarily involve: Courtyard Improvement Programmes, Boundary Improvements, Small Environmental Improvement Schemes, Fire Actions, Highways & Footway Improvements, Garage Site Improvements, Neighbourhood Regeneration Division Services (i.e., Alley Gating) and other related works / scheme

(including but not limited to; defensible space, unadopted highways, structural surveys & design and small to medium isolated schemes).

Some comprehensive estate regeneration schemes based on needs and priorities identified through consultation for individual areas.

Schemes generally include improvements or renewal to parking provision, property curtilages, rear gullies and alley-ways, lighting, amenity areas footpaths carriageways and courtyards.

Smaller one-off improvements in response to specific issues, such as fire actions, gulley improvements, alley-gating, parking, courtyards or footways.

Alley Gating are ongoing 2-year programmes to investigate and secure rear lanes by the means of manually operated gates.

Programmes are agreed every 2 years and include lanes identified as the highest priorities for the Council, in terms of the levels of anti-social behaviour, crime and environmental issues.

All schemes are subject to support from the local community and consideration of any representations during the legal process.

The programme aims to deliver approximately 11-12 gated schemes with approx. 22 gate set installations per year.

Fire actions are typically the relocation of an existing bin-store sited too close to the main building. Repositioned in a new location a set distance away to prevent fire spread to the main building. The works are usually a new brick built bin store, set on a concrete slab, steel railings and a secure steel lockable gate. Enabling works may also include, concrete paths, slabs, drainage etc.

A rolling programme of courtyard improvements has been developed specifically tackling issues around security, improved amenity space for tenants, improved bin storage, surfacing and access. The programme is based on prioritising the courtyards in worst condition first and it is anticipated undertaking around 7 courtyard improvements every year depending upon capacity.

Defensible space improvements to flats are also planned this will include Railings and gates, pathway renewal and where possible level access ramp to front communal door.

Information regarding this project can be found via the Proactis Portal using the reference ERFX1008911

If you have not done so already, I would suggest that you register on our supplier portal via the link as this is where we advertise opportunities and receive responses electronically should the requirement arise. Further guidance notes can be found at the following link:

I would also recommend that you register on the Welsh Government's supplier portal / as this is where public sector opportunities are advertised.

The Welsh Government Commercial Delivery (WGCD) team (formerly the National Procurement Service) alongside local government is now leading on frameworks previously under the remit of the NPS. Welsh Government Commercial Delivery is still operating on a category basis. Details of their collaborative frameworks can be found on the Wales Collaborative Procurement Hub on Sell2Wales.

To support the readiness of our suppliers, the links below provides guidance and training to assist suppliers on registering on the Central Digital Platform….

Commercial tool

Establishes a framework

Total value (estimated)

• £6,360,000 excluding VAT
• £7,632,000 including VAT

Above the relevant threshold

Contract dates (estimated)

• 1 March 2027 to 1 March 2029
• Possible extension to 1 March 2031
• 4 years, 1 day

Description of possible extension:

2 x 12 month extension Included within contract

Main procurement category

Works

CPV classifications

• 45262640 - Environmental improvement works
• 45200000 - Works for complete or part construction and civil engineering work
• 45000000 - ÂÜÀòÔ­´´ work

Contract locations

• UKL22 - Cardiff and Vale of Glamorgan

Framework

Maximum number of suppliers

1

Maximum percentage fee charged to suppliers

0%

Framework operation description

Award Without Competition

Award method when using the framework

Without competition

Contracting authorities that may use the framework

Establishing party only

Participation

Particular suitability

Small and medium-sized enterprises (SME)

Submission

Enquiry deadline

28 September 2026, 12:00pm

Submission type

Requests to participate

Deadline for requests to participate

5 October 2026, 12:00pm

Submission address and any special instructions

Tenders may be submitted electronically

Yes

Languages that may be used for submission

• Welsh
• English

Award decision date (estimated)

1 February 2027

Recurring procurement

Publication date of next tender notice (estimated): 31 October 2030

Award criteria

Other information

Conflicts assessment prepared/revised

Yes

Procedure

Procedure type

Competitive flexible procedure

Competitive flexible procedure description

Two-Stage. Pre-Qualification Questionnaire then Invitation to Tender

Documents

Associated tender documents

Information regarding this project can be found via the Proactis Portal using the reference ERFX1008911

Documents to be provided after the tender notice

Information regarding this project can be found via the Proactis Portal using the reference ERFX1008911

Technical specifications to be met

Information regarding this project can be found via the Proactis Portal using the reference ERFX1008911

Contracting authority

Cardiff Council

• Public Procurement Organisation Number: PVHP-5769-YHRQ

County Hall

Cardiff

CF10 4UW

United Kingdom

Email: EnvironmentProcurement [at] cardiff.gov.uk

Website:

Region: UKL22 - Cardiff and Vale of Glamorgan

Organisation type: Public authority - sub-central government

Devolved regulations that apply: Wales