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Construction Contract Leads

Scope

Reference

MPN- 10366

Description

Rowan Gate Primary School is currently out to tender for the provision of a full daily cleaning service.

The contract is being offered for three years with the option to extend for a further two periods of 12 months. The contract commencement date is 01 April 2027.

The contract is for a full daily cleaning service during term time and periodic cleaning outside of term time.

TUPE is expected to apply, details of which can be found in the tender documentation.

One member of the cleaning team is a member of the Local Government Pension Scheme and all details are in the tender documentation.

Total value (estimated)

• 拢725,000 excluding VAT
• 拢870,000 including VAT

Above the relevant threshold

Contract dates (estimated)

• 1 April 2027 to 31 March 2030
• Possible extension to 31 March 2032
• 5 years

Description of possible extension:

The duration detailed above includes the initial term of 3 years as well as the 2 optional contract extension periods of 12 months each.

Main procurement category

Services

CPV classifications

• 90919300 - School cleaning services

Contract locations

• UKF25 - North Northamptonshire

Submission

Enquiry deadline

22 September 2026, 5:00pm

Submission type

Requests to participate

Deadline for requests to participate

13 October 2026, 5:00pm

Submission address and any special instructions

Full details of how to submit are contained within the documents accompanying this tender.

Tenders may be submitted electronically

Yes

Languages that may be used for submission

English

Award decision date (estimated)

10 February 2027

Recurring procurement

Publication date of next tender notice (estimated): 8 September 2028

Award criteria

Other information

Applicable trade agreements

• Government Procurement Agreement (GPA)
• Comprehensive and Progressive Agreement for Trans-Pacific Partnership (CPTPP)

Conflicts assessment prepared/revised

Yes

Procedure

Procedure type

Competitive flexible procedure

Competitive flexible procedure description

As part of the initial project set up and approval stage of the tender process, Rowan Gate Primary School discussed with Minerva Procurement Consultancy Services Limited the possibility of splitting the tender into more than one lot/contract. On the basis that Rowan Gate Primary School is a School with only a small number of sites in a close geographic area it was agreed that lots were not appropriate for this tender process.

Full details of the description of the process being used are contained within the documents accompanying this tender.

Stage 1 Conditions of participation with evaluation

Suppliers are invited to submit a Procurement Specific Questionnaire (PSQ) response. Submissions will be evaluated based on the criteria detailed in the PSQ documentation. A maximum of five suppliers will be taken forward to the Invitation to Tender stage of the process. Where less than five suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the Invitation to Tender stage. Where more than five suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the Invitation to Tender stage.

Stage 2 Invitation to Tender with evaluation

Suppliers shortlisted to the Invitation to Tender (ITT) stage will be required to submit their final tender and will be evaluated on the criteria detailed in the ITT documentation. Envisaged shortlist of the three highest scoring bidders to be invited to:

Stage 3 Presentation Day

Stage 4 Assessment Summaries and Publication of Contract Award Notice (commencing 8 working day standstill period)

Stage 5 Publication of Contract Details Notice

Further details of the CFP can be found in the documentation accompanying this tender.

Documents

Associated tender documents

All documents are being provided on publication of this Tender Notice. They will be hosted, and are freely available, on the In-tend portal for Minerva Procurement Consultancy Services Limited.

Contracting authority

Rowan Gate Primary School

• Public Procurement Organisation Number: PVVY-9652-WDYM

Finedon Road

WELLINGBOROUGH

NN8 4NS

United Kingdom

Contact name: Jane McDermott

Telephone: 01256467107

Email: tenders [at] minervapcs.com

Website:

Region: UKF25 - North Northamptonshire

Organisation type: Public authority - sub-central government

Other organisation

These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.

Minerva Procurement Consultancy Services Limited

Summary of their role in this procurement: Procurement consultancy for Rowan Gate Primary School

• Companies House: 07144956

117 Devonshire House, Aviary Court

Basingstoke

RG24 8PE

United Kingdom

Contact name: Jane McDermott

Telephone: 01256467107

Email: tenders [at] minervapcs.com

Website:

Region: UKJ37 - North Hampshire

Contact organisation

Contact Minerva Procurement Consultancy Services Limited for any enquiries.