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Construction Contract Leads

Section I: Contracting authority

I.1) Name and addresses

Dumfries and Galloway Council

Procurement Team, Carruthers House

Dumfries

DG1 2HP

Contact

Scott Greer

Email

scott.greer [at] dumgal.gov.uk

Telephone

+44 3033333000

Country

United Kingdom

NUTS code

UKM92 - Dumfries & Galloway

Internet address(es)

Main address

Buyer's address

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Committee Livestreaming

Reference number

DGCP-0114

II.1.2) Main CPV code

• 50340000 - Repair and maintenance services of audio-visual and optical equipment

II.1.3) Type of contract

Services

II.1.4) Short description

Dumfries and Galloway Council is seeking to procure a single supplier to deliver livestreaming/audio

visual services, primarily to Council/Committee meetings. These meetings are open to the public and

livestreaming further enables accessibility, thus enhancing our openness with stakeholders.

Council/Committee meetings are held on a hybrid basis, enabling attendees to attend in person or

online via Microsoft Teams and these are livestreamed on our YouTube Channel. The successful

supplier will be expected to attend meetings in person.

II.1.5) Estimated total value

Value excluding VAT: 拢376,000

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

• 30237136 - Audio cards
• 32320000 - Television and audio-visual equipment
• 32321200 - Audio-visual equipment
• 32321300 - Audio-visual materials
• 31711310 - System for recording attendance
• 32333000 - Video recording or reproducing apparatus
• 32353000 - Sound recordings

II.2.3) Place of performance

NUTS codes

• UKM92 - Dumfries & Galloway

Main site or place of performance

Dumfries and Galloway

II.2.4) Description of the procurement

Dumfries and Galloway Council is seeking to procure a single supplier to deliver livestreaming/audio

visual services, primarily to Council/Committee meetings. These meetings are open to the public and

livestreaming further enables accessibility, thus enhancing our openness with stakeholders.

Council/Committee meetings are held on a hybrid basis, enabling attendees to attend in person or

online via Microsoft Teams and these are livestreamed on our YouTube Channel. The successful

supplier will be expected to attend meetings in person.

II.2.5) Award criteria

Quality criterion - Name: Delivery of services / Weighting: 60

Quality criterion - Name: Continuity of Services / Weighting: 30

Quality criterion - Name: Fair Work First / Weighting: 5

Quality criterion - Name: Community Benefits / Weighting: 5

Price - Weighting: 40

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

36

This contract is subject to renewal

Yes

Description of renewals

1 x 12 month extension at councils discretion

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III. Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

III.2) Conditions related to the contract

III.2.2) Contract performance conditions

As per specification

III.2.3) Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV. Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date

7 October 2026

Local time

12:00pm

IV.2.4) Languages in which tenders or requests to participate may be submitted

English

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date

7 October 2026

Local time

12:00pm

Section VI. Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 64899. For more information see:

Community benefits are included in this requirement. For more information see:

A summary of the expected community benefits has been provided as follows:

as per quality question

(SC Ref:842227)

VI.4) Procedures for review

VI.4.1) Review body

Dumfries Sheriff Court

Dumfries

Country

United Kingdom