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Construction Contract Leads

Section I: Contracting authority

I.1) Name and addresses

Dundee City Council

Dundee House, 50 North Lindsay Street

Dundee

DD1 1QE

Contact

Alix Finlayson

Email

alix.finlayson [at] dundeecity.gov.uk

Telephone

+44 7503490540

Country

United Kingdom

NUTS code

UKM71 - Angus and Dundee City

Internet address(es)

Main address

Buyer's address

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at

I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

ITT for Survey and Treament for Timber Preservation Framework

Reference number

DCC/NS/55/25

II.1.2) Main CPV code

• 71315300 - Building surveying services

II.1.3) Type of contract

Services

II.1.4) Short description

This procurement process is for the framework contract for a multi- supplier framework to carry out dry/wet rot survey and treatment, infestation (woodworm) and chemical mould removal on domestic properties.

Dundee City Council is seeking to appoint a minimum of 3 and a maximum of 5 competent contractors for each lot within the framework. The lots for this framework are as follows-

Lot 1 – Surface treatments for condensation, dampness and mould (excluding fogging)

Lot 2 – Invasive treatments and investigation

Lot 3 – Fogging

Bidding organisations can apply for all lots within the framework but each lot will be awarded to the highest scoring bidder.

II.1.5) Estimated total value

Value excluding VAT: £5,200,000

II.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for all lots

II.2) Description

II.2.1) Title

Lot 1 - Surface treatments for condensation, dampness and mould (excluding fodding)

Lot No

1

II.2.2) Additional CPV code(s)

• 71315300 - Building surveying services
• 45450000 - Other building completion work
• 45453100 - Refurbishment work
• 50700000 - Repair and maintenance services of building installations

II.2.3) Place of performance

NUTS codes

• UKM71 - Angus and Dundee City

Main site or place of performance

Dundee

II.2.4) Description of the procurement

The Contractor is not required to be a specialist timber-preservation company. Suitably competent general building or joinery contractors may tender, provided they can demonstrate the necessary competence, experience and resources to deliver the complete works in accordance with the specification. Where specialist treatment, surveying, electrical, plumbing, gas or other regulated work is required, the Contractor may use suitably competent and appropriately qualified employees or subcontractors. All treatment products, application methods, guarantees and supporting documentation must comply with the specification and be accepted by the Contract Administrator.

II.2.5) Award criteria

Quality criterion - Name: Compliance with the Specification of Requirements / Weighting: Pass/Fail

Quality criterion - Name: Compliance with DCC's ICT Security and Safe Use Policy / Weighting: Pass/Fail

Quality criterion - Name: Cyber Security Questionnaire / Weighting: Pass/Fail

Quality criterion - Name: CDM, ÂÜÀòÔ­´´, Design and Management Regulations 2015 / Weighting: Pass/Fail

Quality criterion - Name: Duty of Care, Health and Safety & Risk Management / Weighting: Pass/Fail

Quality criterion - Name: Site Specific Risk Assessment and Method Statement / Weighting: Pass/Fail

Quality criterion - Name: Health & Safety / Weighting: Pass/Fail

Quality criterion - Name: Sample Report / Weighting: Pass/Fail

Quality criterion - Name: Response Time/ 24 hr Response / Weighting: Pass/Fail

Quality criterion - Name: Delivery of Contract and Quality of Service / Weighting: Weighted 10%

Quality criterion - Name: Resourcing of Requirements / Weighting: Weighted 10%

Quality criterion - Name: Communication with Stakeholders / Weighting: Weighted 5%

Quality criterion - Name: Customer Care/ Non-Contact / Weighting: Weighted 5%

Quality criterion - Name: Continuous Improvement (Post Inspection & Remedies) / Weighting: Weighted 5%

Quality criterion - Name: Community Benefits (question 1) / Weighting: Weighted 3%

Quality criterion - Name: Community Benefits (question 2) / Weighting: Unscored

Quality criterion - Name: Environment / Weighting: Pass/Fail

Quality criterion - Name: Fair Work First / Weighting: Weighted 2%

Price - Weighting: 60%

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

24

This contract is subject to renewal

Yes

Description of renewals

2 x 1 year periods

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Dundee City Council is seeking to appoint a minimum of 3 and a maximum of 5 compete3nt contractors for each lot.

II.2) Description

II.2.1) Title

Lot 2 – Invasive treatments and investigation

Lot No

2

II.2.2) Additional CPV code(s)

• 45450000 - Other building completion work
• 71315400 - Building-inspection services
• 71315300 - Building surveying services
• 50700000 - Repair and maintenance services of building installations
• 45261420 - Waterproofing work

II.2.3) Place of performance

NUTS codes

• UKM71 - Angus and Dundee City

Main site or place of performance

Dundee

II.2.4) Description of the procurement

This Lot is intended for specialist property preservation and invasive treatment contractors. Tenderers must be able to demonstrate specialist expertise in damp proofing, timber preservation, fungal decay treatment, wood-boring insect eradication, basement waterproofing and associated remedial works.

The Principal Contractor must be a current member of the Property Care Association (PCA) and maintain membership for the duration of the Framework Agreement.

The Contractor shall employ suitably qualified surveyors and technicians and be capable of providing surveys, specifications, treatment recommendations, insurance-backed guarantees (where applicable), and completion certification.

Subcontracting of specialist preservation treatments will not be permitted unless expressly approved by the Contract Administrator.

II.2.5) Award criteria

Quality criterion - Name: Compliance with Specification of Requirements / Weighting: Pass/Fail

Quality criterion - Name: Compliance with DCC's ICT Security and Safe Use Policy / Weighting: Pass/Fail

Quality criterion - Name: Cyber Security Questionnaire / Weighting: Pass/Fail

Quality criterion - Name: CDM, ÂÜÀòÔ­´´, Design and Management Regulations 2015 / Weighting: Pass/Fail

Quality criterion - Name: Duty of Care, Health, and Safety & Risk Management / Weighting: Pass/Fail

Quality criterion - Name: Site Specific Risk Assessment and Method Statement / Weighting: Pass/Fail

Quality criterion - Name: Health and Safety / Weighting: Pass/Fail

Quality criterion - Name: Sample Report / Weighting: Pass/Fail

Quality criterion - Name: Response Time/ 24hr Response / Weighting: Pass/Fail

Quality criterion - Name: Delivery of Contract and Quality of Service / Weighting: Weighted 10%

Quality criterion - Name: Resourcing of Requirements / Weighting: Weighted 10%

Quality criterion - Name: Communication with Stakeholders / Weighting: Weighted 5%

Quality criterion - Name: Customer Care/ Non-Contact / Weighting: Weighted 5%

Quality criterion - Name: Continuous Improvement (Post Inspection & Remedies) / Weighting: Weighted 5%

Quality criterion - Name: Community Benefits (question1) / Weighting: Weighted 3%

Quality criterion - Name: Community Benefits (question 2) / Weighting: Unscored

Quality criterion - Name: Environment / Weighting: Pass/Fail

Quality criterion - Name: Fair Work First / Weighting: Weighted 2%

Price - Weighting: 60%

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

24

This contract is subject to renewal

Yes

Description of renewals

2 x 1 year periods

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Dundee City Council is seeking to appoint a minimum of 3 and a maximum of 5 competent contractors for each lot within the framework

II.2) Description

II.2.1) Title

Mould Treatment Fogging

Lot No

3

II.2.2) Additional CPV code(s)

• 45450000 - Other building completion work
• 45453100 - Refurbishment work
• 71315400 - Building-inspection services
• 71315300 - Building surveying services
• 50700000 - Repair and maintenance services of building installations
• 90921000 - Disinfecting and exterminating services
• 90920000 - Facility related sanitation services
• 45331210 - Ventilation installation work

II.2.3) Place of performance

NUTS codes

• UKM71 - Angus and Dundee City

Main site or place of performance

Dundee

II.2.4) Description of the procurement

This Lot is reserved for specialist mould remediation and environmental treatment contractors.

Tenderers shall be able to demonstrate proven experience in the diagnosis, treatment and remediation of mould contamination within domestic and public buildings, including the use of ULV fogging equipment, antimicrobial treatments, HEPA filtration systems and moisture assessment equipment.

The Contractor must be a current member of the Property Care Association (PCA), or an equivalent industry body approved by the Contract Administrator and maintain that membership for the duration of the Framework Agreement.

The Contractor shall employ suitably trained and competent operatives for mould remediation works and provide evidence of relevant training, health and safety procedures, risk assessments and method statements relating to fogging and biocidal treatments.

The Contractor shall provide post-treatment inspection reports, certification of completed treatments and recommendations for any further remedial works required to prevent recurrence.

Where biocides, antimicrobials or fungicidal products are used, these shall be approved for their intended purpose and applied strictly in accordance with manufacturers' instructions and all relevant legislation.

II.2.5) Award criteria

Quality criterion - Name: Compliance with Specification of Requirements / Weighting: Pass/Fail

Quality criterion - Name: Compliance with DCC's ICT Security and Safe Use Policy / Weighting: Pass/Fail

Quality criterion - Name: Cyber Security Questionnaire / Weighting: Pass/Fail

Quality criterion - Name: CDM, ÂÜÀòÔ­´´, Design and Management Regulations 2015 / Weighting: Pass/Fail

Quality criterion - Name: Duty of Care, Health, and Safety & Risk Management / Weighting: Pass/Fail

Quality criterion - Name: Site Specific Risk Assessment and Method Statement / Weighting: Pass/Fail

Quality criterion - Name: Health and Safety / Weighting: Pass/Fail

Quality criterion - Name: Sample Report / Weighting: Pass/Fail

Quality criterion - Name: Response Time/ 24hr Response / Weighting: Pass/Fail

Quality criterion - Name: Delivery of Contract and Quality of Service / Weighting: Weighted 10%

Quality criterion - Name: Resourcing of Requirements / Weighting: Weighted 10%

Quality criterion - Name: Communication with Stakeholders / Weighting: Weighted 5%

Quality criterion - Name: Customer Care/ Non-Contact / Weighting: Weighted 5%

Quality criterion - Name: Continuous Improvement (Post Inspection & Remedies) / Weighting: Weighted 5%

Quality criterion - Name: Community Benefits (question1) / Weighting: Weighted 3%

Quality criterion - Name: Community Benefits (question 2) / Weighting: Unscored

Quality criterion - Name: Environment / Weighting: Pass/Fail

Quality criterion - Name: Fair Work First / Weighting: Weighted 2%

Price - Weighting: 60%

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

24

This contract is subject to renewal

Yes

Description of renewals

2 x 1 year periods

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Dundee City Council is seeking to appoint a minimum of 3 and a maximum of 5 competent contractors for each lot within the framework.

Section III. Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions

Evidence of PCA membership, relevant qualifications. Further details contained within the Invitation to Tender Documents and SPD.

III.1.2) Economic and financial standing

List and brief description of selection criteria

The Council will utilise Equifax Score check to assess the Economic and financial standing of organisations bidding for contracts. Tenderers (including all participants in a group) are required to have a Score check Score of 35 or above in order to demonstrate their financial strength and stability.

Minimum level(s) of standards possibly required

The Council will utilise Equifax Score check to assess the Economic and financial standing of organisations bidding for contracts. Tenderers (including all participants in a group) are required to have a Score check Score of 35 or above in order to demonstrate their financial strength and stability.

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

III.2) Conditions related to the contract

III.2.2) Contract performance conditions

Throughout the duration of the framework, successful bidding organisations will be monitored. These KPI’s will be-

Survey completed within target

Report issued within target

Remedial works commencement

First-time fix rate

Number of report defects

Resident satisfaction

Complaint numbers

Defect recurrent rate

Section IV. Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement

Framework agreement with several operators

Envisaged maximum number of participants to the framework agreement: 15

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date

5 October 2026

Local time

12:00pm

IV.2.4) Languages in which tenders or requests to participate may be submitted

English

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date

5 October 2026

Local time

12:00pm

Place

PCS Electronic Postbox

Information about authorised persons and opening procedure

Procurement Category Officers

Section VI. Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

Bidders are to sign complete and return documents as detailed within the returned document checklist within the Invitation to Tender document.

NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

A sub-contract clause has been included in this contract. For more information see:

Community benefits are included in this requirement. For more information see:

A summary of the expected community benefits has been provided as follows:

It is a contract requirement for contractors to deliver the specified number of Community benefit outcomes (14 number of outcomes for all contractors) for the duration of this contract.

(SC Ref:842123)

Download the ESPD document here:

VI.4) Procedures for review

VI.4.1) Review body

Dundee Sherriff Court and Justice of the Peace Court

Sherriff House, 6 West Bell Street

Dundee

DD1 9AD

Country

United Kingdom

VI.4.4) Service from which information about the review procedure may be obtained

Scottish Court Service

Saughton House, Broomhouse Drive

Edinburgh

EH11 3XD

Email

enquiries [at] scotcourts.gov.uk

Telephone

+44 1314443300

Country

United Kingdom