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Construction Contract Leads

Changes to notice

This notice has been edited. The previous version is still available.

Scope

Description

The tender is structured into four lots:

• Lot 1: Consumables for Classes 158 and 170.

• Lot 2: Class 158 repairables

• Lot 3: Class 170 repairables

A combined lot is offered as Lot 4 within the tender documents.

• Lot 4: spares, repairables and consumables for both the Class 158 and Class 170 fleets.

Total value (estimated)

• £34,800,000 excluding VAT
• £41,760,000 including VAT

Above the relevant threshold

Contract dates (estimated)

• 25 January 2027 to 24 January 2029
• Possible extension to 24 January 2031
• 4 years

Description of possible extension:

The Contract duration will be Contract term: Initial period of 2 years, with the option to extend

for two additional 1-year periods (2+1+1).

EMR may also, where permitted under the Procurement Act 2023, award additional or repeat goods,

services or works in accordance with applicable legislation.

Options

The right to additional purchases while the contract is valid.

The right to additional purchases while the contract

is valid.

Any compliant option for additional or repeat goods, services or works following contract expiry

will be considered only in accordance with the Procurement Act 2023 and EMR governance.

Main procurement category

Services

CPV classifications

• 34630000 - Parts of railway or tramway locomotives or rolling stock; railways traffic-control equipment
• 50222000 - Repair and maintenance services of rolling stock

Contract locations

• UKF - East Midlands (England)

Lot 1. Lot 1:

Description

Lot 1: Consumables for Classes 158 and 170.

Lot value (estimated)

• £5,800,000 excluding VAT
• £6,960,000 including VAT

Same for all lots

CPV classifications, contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.

Lot 2. Lot 2

Description

Lot 2: Class 158 repairables

Lot value (estimated)

• £5,800,000 excluding VAT
• £6,960,000 including VAT

Same for all lots

CPV classifications, contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.

Lot 3. Lot 3

Description

Lot 3: Class 170 repairables

Lot value (estimated)

• £5,800,000 excluding VAT
• £6,960,000 including VAT

Same for all lots

CPV classifications, contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.

Lot 4. Lot 4: Combined award for spares, repairables and consumables for Class 158 and Class 170 fleet.

Description

Combined award for spares, repairables and consumables for Class 158 and Class 170 fleet.

This Lot will not be awarded if Lot 1,2 and 3 are awarded.

Lot value (estimated)

• £17,400,000 excluding VAT
• £20,880,000 including VAT

Same for all lots

CPV classifications, contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.

Participation

Particular suitability

Lot 1. Lot 1:

Lot 2. Lot 2

Lot 3. Lot 3

Lot 4. Lot 4: Combined award for spares, repairables and consumables for Class 158 and Class 170 fleet.

Small and medium-sized enterprises (SME)

Submission

Submission type

Tenders

Tender submission deadline

5 October 2026, 11:00am

Submission address and any special instructions

Tenders may be submitted electronically

Yes

Languages that may be used for submission

English

Award decision date (estimated)

25 January 2027

Recurring procurement

Publication date of next tender notice (estimated): 25 January 2029

Award criteria

Other information

Conflicts assessment prepared/revised

Yes

Procedure

Procedure type

Competitive flexible procedure

Special regime

Utilities

Competitive flexible procedure description

The procurement process will be conducted as a two-stage procedure, designed to evaluate bidders' capability, quality of submission and commercial offering before progressing to a negotiation phase.

During Stage 1, Tenderers will be required to submit an initial Tender comprising responses to the quality requirements and a completed pricing schedule. In addition, all Tenderers must satisfy the mandatory requirements of the Pre-Selection Questionnaire (PSQ), which will be assessed on a pass/fail basis.

Initial Tenders will be evaluated in accordance with the scoring criteria detailed in this document. Tenderers that do not fail any mandatory PSQ requirements and achieve an overall evaluation score of 65% or above will be invited to participate in Stage 2.

Stage 2 will consist of a structured negotiation phase with shortlisted Tenderers. Initial Tenders will form the basis of negotiations, which may include discussions and refinements relating to technical, commercial and delivery aspects of the proposed solution.

Following the conclusion of negotiations, Tenderers will be invited to submit a final revised Tender. Revised Tenders will be evaluated in accordance with the scoring criteria detailed in this document. EMR reserves the right to undertake a further interview and/or clarification stage following receipt of the final revised Tenders.

The Contract will be awarded to the Tenderer submitting the most advantageous Tender, based on the scores achieved following the evaluation of the final revised Tender.

Please note: Where a suitable solution is offered at the initial Tender stage, EMR reserves the right to award the Contract on the basis of the initial Tender without entering into negotiations.

Documents

Associated tender documents

Contracting authority

TRANSPORT UK EAST MIDLANDS LIMITED

• Companies House: 09860485
• Public Procurement Organisation Number: PYJP-8287-BJGL

2nd Floor St Andrew's House

London

EC4A 3AG

United Kingdom

Email: Procurement [at] eastmidlandsrailway.co.uk

Region: UKI31 - Camden and City of London

Organisation type: Private utility