Construction Contract Leads
London
Category Services
Type Tender
No. of Lots 1
Status Active
Published 2nd Sep 2026
| Reference | ocds-h6vhtk-06f073 |
| Common Procurement Vocabulary | Lift-maintenance services |
| Procurement Method | Open procedure |
| Value | £600,000 |
London
Category Services
Type Tender
No. of Lots 1
Status Active
Published 2nd Sep 2026
| Reference | ocds-h6vhtk-06f073 |
| Common Procurement Vocabulary | Lift-maintenance services |
| Procurement Method | Open procedure |
| Value | £600,000 |
Scope
Reference
itt_317
Description
The City of London Corporation (the City) invites Tenders for the provision of City of London Housing Lift Maintenance Services, to provide regular servicing in line with regulations and legislation, planned preventative maintenance, and reactive maintenance including lift breakdowns and passenger entrapments. This includes both in hours, and out of hours requirements with strict SLAs and KPIs on priority and time limits.
This tendering exercise is being undertaken using the electronic tendering system 'City of London Corporation Sourcing & Contracts Portal' (/).
Suppliers will need to register an interest on the system in order to participate and registration is free.
The estimated contract value given at sections 31 and 32 is for the full duration of the contract including the maximum possible extensions. The estimated annual contract value is therefore 拢120,000).
Total value (estimated)
- 拢600,000 excluding VAT
- 拢720,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 February 2027 to 31 January 2030
- Possible extension to 31 January 2032
- 5 years
Description of possible extension:
1+1
Main procurement category
Services
CPV classifications
- 50750000 - Lift-maintenance services
Contract locations
- UKI31 - Camden and City of London
- UKI6 - Outer London - South
Participation
Legal and financial capacity conditions of participation
Required Insurances and levels below:
Employers Liability - 拢5mn
Public Liability - 拢20mn
Porfessional Indemnity - 拢1mn
Product Liability - 拢20mn
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
27 September 2026, 12:00pm
Tender submission deadline
28 September 2026, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
19 November 2026
Recurring procurement
Publication date of next tender notice (estimated): 1 September 2032
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Technical Criteria | Pass / Fail 1. Experience of Delivering Lift Maintenance Services to Social Housing Providers 2. Client Portal and Performance Reporting Scored Criteria 1. Mobilisation 2. Resourcing 3. Service Delivery... 4. Documentation and Worksheets 5. Technology & Innovation 6. Health & Safety, Regulatory Compliance, and Risk Management | Quality | 45% |
| Commercial Response | Pricing Element 1 - Annual PPM Cost (Total for all lifts) Pricing Element 2 - Engineers Rates (Total of Hours) Pricing Element 3 - Pre-Priced Items (Total Combined Cost) | Price | 40% |
| Responsible Procurement & Social Value | 1. Carbon Emissions, Minimising Waste & Air Quality 2. Responsible Procurement 3. Social Value Menu 4. Social Value Menu Method Statement | Quality | 15% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Justification for not publishing a preliminary market engagement notice
The City has not conducted any Preliminary Market Engagement prior to the issuing of the Tender Notice, due to the following Housing (HRA) undertaking market research and engaged with a number of comparable Local Authorities to understand current industry practice and prevailing contractual arrangements. The proposed approach aligns more closely with the risk allocation adopted across the sector and is considered to represent a proportionate and commercially acceptable position, whilst continuing to safeguard the Corporation's operational interests and service delivery requirements.
Contracting authority
The Mayor and Commonalty and Citizens of the City of London
- Public Procurement Organisation Number: PYQD-1693-MYXR
PO Box 270
City of London
EC2P 2EJ
United Kingdom
Contact name: Robert Pine
Email: Robert.pine [at] cityoflondon.gov.uk
Website:
Region: UKI43 - Haringey and Islington
Organisation type: Public authority - sub-central government