ÂÜÀòÔ­´´

Construction Contract Leads

Scope

Reference

UN29320

Description

Hampshire County Council (HCC) require servicing of their workshop equipment and tools, to support the servicing and maintenance of their vehicle fleets.

This Framework covers the supply, delivery, installation, commissioning, maintenance, testing, certification and lifecycle management of a full range of garage and workshop tools/equipment for the servicing, maintenance and inspection of vehicles, including cars, LGVs, HGVs, plant and specialist fleet.

The Framework includes both new equipment purchases and ongoing management services for equipment already owned by the Authority.

The Framework will have a single supplier appointed, enabling a simple purchase order call-off mechanism. The successful supplier will be responsible for providing servicing and maintenance in various workshop locations across Hampshire and the Isle of Wight as needed.

Commercial tool

Establishes a framework

Total value (estimated)

• £1,120,000 excluding VAT
• £1,344,000 including VAT

Above the relevant threshold

Contract dates (estimated)

• 2 November 2026 to 1 November 2030
• 4 years

Main procurement category

Services

CPV classifications

• 50100000 - Repair, maintenance and associated services of vehicles and related equipment
• 50111000 - Fleet management, repair and maintenance services

Contract locations

• UKJ3 - Hampshire and Isle of Wight

Framework

Maximum number of suppliers

1

Maximum percentage fee charged to suppliers

0%

Further information about fees

Establishment of a Single Supplier Framework.

Framework operation description

The Framework will be a single supplier Framework. The framework will be owned and led by Hampshire County Council. The proposed model provides the Authority with a compliant route to market, covering their workshop maintenance services, repairs and installations and provides a simple call-off method via purchase order directly to the appointed supplier.

Award method when using the framework

Without competition

Contracting authorities that may use the framework

Establishing party only

Participation

Legal and financial capacity conditions of participation

This tender has the following Conditions of Participation. Further supplementary information on each of the requirements is contained within the tender documents.

• Corporate Social Responsibility – Suppliers are asked to confirm they meet their legal obligations and expectations of the Council regarding their approach to equalities and sustainability.
• Data Protection & ICO Registration – Suppliers are required to meet stated Data Protection standards and be registered with the Information Commissioners Office.
• Insurance – As a minimum, suppliers are required to hold, or commit to obtain prior to contract award, Public and Employer's Liability insurance. Minimum cover levels for these and any other additional insurance requirements relevant to this requirement, are detailed in the tender documents.
• Financial Standing & Business Risk – The Council uses Creditsafe and requires all suppliers to achieve a minimum Business Risk score of 30/100. For scores between 30 and 50, a Parent Company Guarantee or Performance Bond may be deemed required as appropriate. Suppliers must also be able to evidence at least 12 months of trading.

Technical ability conditions of participation

This tender has the following Conditions of Participation. Further supplementary information on each of the requirements is contained within the tender documents.

• Suppliers are asked to confirm that they are SSIP or ISO 45001 accredited and have appropriate arrangements in place to effectively manage health and safety, including the identification and control of significant risks.

Submission

Enquiry deadline

10 September 2026, 5:00pm

Tender submission deadline

23 September 2026, 2:00pm

Submission address and any special instructions

Tenders may be submitted electronically

Yes

Languages that may be used for submission

English

Award decision date (estimated)

23 October 2026

Award criteria

Weighting description

Price weighting is 100% - Lowest Price Offer

Other information

Payment terms

The Supplier shall submit to the Customer invoices in respect of the Goods and Services at the intervals agreed by the Parties. In consideration of the Supplier performing its obligations in accordance with the terms and conditions of this Contract, the Customer shall pay the Contract Price to the Supplier in accordance with the Order Form.

Where the Supplier enters into a Sub-Contract for the purpose of performing this Contract, it shall cause a term to be included in such Sub-Contract that requires payment to be made of undisputed sums by the Supplier to the Sub-Contractor within a specified period not exceeding thirty (30) calendar days from the receipt of a valid invoice, as defined by the Sub-Contract requirements. Where the Supplier is late in making such payment the Supplier shall report to the Customer any late payment.

Invoices which do not meet the requirements of the Order Form and Payment Procedure will not be settled until receipt of an accurate invoice. The Customer reserves the right to return an invoice that does meet the requirements of the Order Form and Payment Procedure.

Description of risks to contract performance

Local Government Reorganisation (LGR) is part of the Government plans to replace the current two-tier system of county councils and district/borough councils with unitary councils across the country. The County of Hampshire is impacted by this and is currently progressing through the LGR process.

During the life of this contract, the LGR process will progress and will impact this contract. Impacts may include, but are not limited to, contract changes such as a change to the legal name/entity of the Authority you currently contract with, increases and/or decreases in the value/volume of goods/services/works required due to the change in size/scope of the Contracting Authority, changes to the scope of the nature of goods/services/works required, or the requirement may no longer be needed and will terminate. Although any contract scope changes should broadly relate to the nature of the existing scope, new goods/services/works of a related nature may be required that were not previously included. The scale and exact timing of the changes to your contract will be communicated to you when appropriate, as all contractual arrangements will need to be able to adapt to the LGR changes as required, to ensure smooth transition and continuity of services. Find out more information on LGR within Hampshire.

Conflicts assessment prepared/revised

Yes

Procedure

Procedure type

Open procedure

Justification for not publishing a preliminary market engagement notice

Market engagement was undertaken as part of the UN27601 Framework. Soft market testing was also carried out to understand why the original lot for this requirement did not receive any bids, and the insights gained have informed the approach to the re-tender.

Contracting authority

Hampshire County Council

• Public Procurement Organisation Number: PBHM-7586-PWLP

High St, The Castle

Winchester

SO23 8UJ

United Kingdom

Email: strategic.procurement [at] hants.gov.uk

Website:

Region: UKJ36 - Central Hampshire

Organisation type: Public authority - sub-central government