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Construction Contract Leads

Scope

Reference

PP-101200

Description

1. Havering Education Services (HES) established a Brokerage Service in 2013 as a dedicated collaborative procurement and contracts support service for schools and settings. The Service enables schools to access a wide range of competitive single and multi-supplier procurement frameworks for goods and services that have been selected through a compliant procurement route, and who demonstrably deliver value for money and high-quality products and services to schools and settings.

2. The Brokerage Service has over the years developed into a highly valued, award winning and truly schools led local and regional collaborative model. Starting in 2022, under a partnership model, Hornchurch Academy Trust, a Multi Academy Trust based in Havering became the ‘Contracting Authority’ under which umbrella the HES brokerage frameworks are managed, and procurement activities conducted.

3. This requirement is for a new multi supplier framework agreement for Cleaning Services which is expected to be used primarily by education establishments, of which a list of 70 subscribers will be published with the Stage 1. Over the life of the framework agreement, it is envisaged that additional schools in Havering and other neighbouring Local Authorities may subscribe to the Brokerage Service and therefore access the Cleaning Services and other frameworks on offer.

4. The Framework will act as a single closed framework, with a fixed set of appointed Suppliers for a duration of 3 years, with the option to extend by 1 further year at the discretion of the Client. The maximum number of appointed Suppliers to the Framework is envisaged to be a minimum of six and a maximum of ten.

5. The estimated full Framework Agreement value of £15,000,000 EX VAT is the estimated potential value based on known participating establishments and estimated participation by the wider interested Educational Sector. This spend cannot be guaranteed.

6. Suppliers that are appointed to the framework agreement, will be required to pay a rebate for each call-off contract they are awarded under the Framework. The rebate will be 2.5% (excluding VAT) of the total value of the call-off contract that is awarded.

7. This Framework will be created for the exclusive use of Educational Establishments only.

8. The Framework may be open for use by the following classifications of user throughout all administrative regions of England: Local Authority Councils (on behalf of Educational Establishments), Educational Establishments (including Academies)

Educational Establishments: Early Years Settings, Nursery School, Primary School, Middle or High School, Secondary School, Academy, Special School, Pupil Referral Unit (PRU), Further Education Colleges, Universities.

Schools in England

Academies

Universities and Colleges

Commercial tool

Establishes a framework

Total value (estimated)

• £15,000,000 excluding VAT
• £18,000,000 including VAT

Above the relevant threshold

Contract dates (estimated)

• 1 April 2027 to 31 March 2030
• Possible extension to 31 March 2031
• 4 years

Description of possible extension:

To enable the full possible term under a successful closed framework

Main procurement category

Services

CPV classifications

• 90919300 - School cleaning services

Contract locations

• UK - United Kingdom

Framework

Maximum number of suppliers

10

Maximum percentage fee charged to suppliers

2.5%

Further information about fees

Suppliers that are appointed to the framework agreement, will be required to pay a rebate for each call-off contract they are awarded under the Framework. The rebate will be 2.5% (excluding VAT) of the total value of the call-off contract that is awarded

Framework operation description

Prices for a call off contract are determined by a further competition.

Selection process and criteria may be similar to that of the framework procurement itself.

Award method when using the framework

With competition

Contracting authorities that may use the framework

The Framework may be open for use by the following classifications of user throughout all administrative regions of England: Local Authority Councils (on behalf of Educational Establishments), Educational Establishments (including Academies)

Educational Establishments: Early Years Settings, Nursery School, Primary School, Middle or High School, Secondary School, Academy, Special School, Pupil Referral Unit (PRU), Further Education Colleges, Universities.

Submission

Enquiry deadline

7 September 2026, 11:59pm

Submission type

Requests to participate

Deadline for requests to participate

18 September 2026, 12:00pm

Submission address and any special instructions

Tender responses, and all clarifications and correspondence, must be submitted using the In-Tend portal at the following link, under project reference PP-10200

Tenders may be submitted electronically

Yes

Languages that may be used for submission

English

Award decision date (estimated)

1 February 2027

Award criteria

Other information

Payment terms

As per the contract terms and conditions included as part of the tender documentation

Description of risks to contract performance

A. The Client has noted the following risks and dependencies with respect to this procurement, of which Suppliers should be aware when preparing their submissions:

a. None noted.

Applicable trade agreements

• Government Procurement Agreement (GPA)

Conflicts assessment prepared/revised

Yes

Procedure

Procedure type

Competitive flexible procedure

Competitive flexible procedure description

1) Stage 1 - Invitation to Participate. Suppliers are invited to request to participate in the tender by completing the required Stage 1 response documentation. Suppliers will be assessed in line with the Conditions of Participation set out in the Stage 1 documentation and the process outlined in the tendering documentation, in order to select suppliers to progress to Stage 2. The assessment of these responses will identify a minimum of eight suppliers and up to a maximum of fifteen Suppliers to be invited to participate in Stage 2.

2) Stage 2 – Invitation to Submit a Final Tender. Suppliers successful in being selected at Stage 1 (in line with the process as set out in detail in the tendering documentation) will be invited to submit a final tender, and will be scored in line with the award criteria and methodology set out within the tendering documentation for Stage 2.

3) Stage 3 - Supplier Meetings. The top ranking Suppliers from Stage 2 (up to a maximum of ten) will receive invitations to join in person meetings with the Client. The Suppliers may be asked to present and or answer questions and clarifications against their Stage 2 quality or commercial response. These meetings are not scored, but allows as an opportunity for the Client end users to clarify Suppliers’ responses to the tender evaluation criteria and be involved in the process.

Documents

Associated tender documents

Tender documentation and all correspondence will be managed via the InTend portal under project reference PP-10200. Please register on the portal and express interest in the project to access the tender documentation

Contracting authority

HORNCHURCH ACADEMY TRUST

• Companies House: 10760863

Whybridge Junior School Blacksmiths Lane

Essex

RM13 7AH

United Kingdom

Email: finance [at] hornchurchacademy.org.uk

Region: UKI52 - Barking & Dagenham and Havering

Organisation type: Public authority - sub-central government

Other organisation

These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.

Place Group Ltd

Summary of their role in this procurement: Procurement Agent on behalf of client

• Companies House: 04395705

The Regent, Chapel Street

Penzance

TR18 4AE

United Kingdom

Contact name: Irene Celis

Telephone: +448452577050

Email: Irene.Celis [at] place-group.com

Website:

Region: UKK30 - Cornwall and Isles of Scilly

Contact organisation

Contact Place Group Ltd for any enquiries.