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Construction Contract Leads

Section I: Contracting authority

I.1) Name and addresses

Hertford Town Council

The Castle

Hertford

SG142QP

Contact

Steve Catherall

Email

steve.catherall [at] hertford.gov.uk

Telephone

+44 1992552885

Country

United Kingdom

Region code

UKH23 - Hertfordshire

Justification for not providing organisation identifier

Sole trader

Internet address(es)

Main address

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

Tenders or requests to participate must be submitted to the above-mentioned address

I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Festive Lights Installation & Maintenance

II.1.2) Main CPV code

• 50000000 - Repair and maintenance services

II.1.3) Type of contract

Services

II.1.4) Short description

Service delivery:

- Secure and appropriate storage of all HTC Festive Lights assets

- Installation and removal of lighting

- Structural testing including pull testing

- Electrical Testing including testing of lighting and power supply locations

- Repairs and maintenance of infrastructure and power supplies

- Provision of all necessary paperwork including insurances & RAMS

- Provision of assistance to secure a Festive Lighting Licence with Hertfordshire County Council

- Year-round maintenance of HTC Festive Lights assets

- 24-hour contact for urgent repairs and emergencies

- Emergency call out time within a 4-hour period of notification

- Attendance at the annual festive light switch on which takes place in November.

Asset list and installation requirements:

9 x Crossroads using 6mm catenary wire attached with specially designed anchor plates, to be tested yearly by a CFA registered company, installed to above regulation height of 5.6m.

Made up of 5 x Crossroad displays 5m x 1.2m and 4 x Crossroad displays 8m x 1.2m.

9 x feature trees to have 30 x 10m sets of warm white / white twinkle 24v SELV with 100 LED lights per set, to be installed along the branches (these are not to be wrapped around branches) using specially designed expandable rubber band straps.

1 Christmas Tree to be decorated using 30 x 10m sets of warm white 24v SELV with 100 LED lights per set, a mix of colour, shape and sized metal stags, including matching baubles and metal plates for fencing.

36 x Column wraps using 2 x 10m sets 240v, 100 LED lights per set installed above regulation height of 2.5m.

70 x metal stag heads to be installed at a set height throughout the town to each lit column.

Set pieces: 2 x set pieces to be 24v Selv fed from above regulation height of 2.5m by 230v supply (only SELV cable below 2.5m), these set pieces need to be anchor bolted to floor and to be tested yearly by a CFA registered company using specialist testing equipment.

Contractor should be familiar with applying for Licenses with County Authorities and have all the necessary paperwork for Insurances, RAMS, etc.

The contract will be for a 3-year term to commence on 1st August 2027.

Evidence of suitable, secure storage of the Festive Lights required.

Contractors to provide a 24 hour call out service. Attendance on the scene within 4 hours for any emergencies.

Tender documentation should include a full breakdown of charges including emergency call out fees.

A statement regarding the environmental sustainability commitments of your company in relation to this contract and evidence that the company is HERS and CFA registered.

ALL engineers are skilled in their job roles and have the right equipment and tools to work safely.

Other Information: References. Please supply contact details of at least one relevant authority where you have undertaken this work previously.

Your tender document must be returned by midday, 4th September 2026 via email to: steve.catherall [at] hertford.gov.uk

II.1.5) Estimated total value

Value excluding VAT: 拢80,000

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

• 31000000 - Electrical machinery, apparatus, equipment and consumables; lighting
• 51000000 - Installation services (except software)

II.2.3) Place of performance

NUTS codes

• UKC - North East (England)
• UKD - North West (England)
• UKE - Yorkshire and the Humber
• UKF - East Midlands (England)
• UKG - West Midlands (England)
• UKH - East of England
• UKI - London
• UKJ - South East (England)
• UKK - South West (England)

Main site or place of performance

Hertford town centre

II.2.4) Description of the procurement

3 year contract from August 1st 2027 - July 31st 2030

All tender requirements listed in description

II.2.5) Award criteria

Price

II.2.6) Estimated value

Value excluding VAT: 拢80,000

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start date

1 August 2027

End date

31 July 2030

This contract is subject to renewal

Yes

Description of renewals

A full tender exercise will take place ahead of re-contracting in 2030

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

Section III. Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions

Companies must be HERS and CFA registered

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

Section IV. Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: No

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date

4 September 2026

Local time

12:00pm

IV.2.4) Languages in which tenders or requests to participate may be submitted

English

IV.2.7) Conditions for opening of tenders

Date

4 September 2026

Local time

3:00pm

Section VI. Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.4) Procedures for review

VI.4.1) Review body

Hertford Town Council

Hertford Town Council

Hertford

SG141HR

Email

steve.catherall [at] hertford.gov.uk

Telephone

+44 1992552885

Country

United Kingdom