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Construction Contract Leads

Section I: Contracting authority

I.1) Name and addresses

Fife Council

Fife House, North Street

Glenrothes

KY7 5LT

Contact

Billie Mitchell

Email

billie.mitchell [at] fife.gov.uk

Telephone

+44 3451550000

Country

United Kingdom

NUTS code

UK - United Kingdom

Internet address(es)

Main address

Buyer's address

I.2) Information about joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

Other activity

Hard FM

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Sprinkler Servicing, Maintenance and Repairs

Reference number

CW0213

II.1.2) Main CPV code

• 50413200 - Repair and maintenance services of firefighting equipment

II.1.3) Type of contract

Services

II.1.4) Short description

Fife Council is looking to engage with potential suppliers for a Sprinkler Service, Maintenance and Repair Framework. This requirement will be split into two Lots:

Lot 1 – Non-Domestic - Sprinkler Service, Maintenance and Repair

Lot 2 – Domestic - Sprinkler Service, Maintenance and Repair

The average annual spend across both Lots is GBP 161,000.

II.1.5) Estimated total value

Value excluding VAT: £624,000

II.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for maximum number of lots
2

II.2) Description

II.2.1) Title

Lot 1 – Non-Domestic - Sprinkler Service, Maintenance and Repair

Lot No

1

II.2.2) Additional CPV code(s)

• 45343230 - Sprinkler systems installation work
• 50712000 - Repair and maintenance services of mechanical building installations
• 50700000 - Repair and maintenance services of building installations

II.2.3) Place of performance

NUTS codes

• UKM72 - Clackmannanshire and Fife

II.2.4) Description of the procurement

Fife Council is looking to engage with potential suppliers for a Sprinkler Service, Maintenance and Repair Framework. This requirement will be split into two Lots:

Lot 1 – Non-Domestic - Sprinkler Service, Maintenance and Repair

Lot 2 – Domestic - Sprinkler Service, Maintenance and Repair

The average annual spend across both Lots is GBP 156,000.

II.2.5) Award criteria

Quality criterion - Name: Quality / Weighting: 40

Price - Weighting: 60

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start date

1 December 2026

End date

30 November 2030

This contract is subject to renewal

No

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

Lot 2 – Domestic - Sprinkler Service, Maintenance and Repair

Lot No

2

II.2.2) Additional CPV code(s)

• 50413200 - Repair and maintenance services of firefighting equipment
• 50700000 - Repair and maintenance services of building installations
• 50712000 - Repair and maintenance services of mechanical building installations

II.2.3) Place of performance

NUTS codes

• UKM72 - Clackmannanshire and Fife

II.2.4) Description of the procurement

Fife Council is looking to engage with potential suppliers for a Sprinkler Service, Maintenance and Repair Framework. This requirement will be split into two Lots:

Lot 1 – Non-Domestic - Sprinkler Service, Maintenance and Repair

Lot 2 – Domestic - Sprinkler Service, Maintenance and Repair

The average annual spend across both Lots is GBP 156,000.

II.2.5) Award criteria

Quality criterion - Name: Quality / Weighting: 40

Price - Weighting: 60

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start date

1 December 2026

End date

30 November 2030

This contract is subject to renewal

No

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III. Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions

Please see SPD Guidance

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

III.2) Conditions related to the contract

III.2.3) Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV. Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement

Framework agreement with several operators

Envisaged maximum number of participants to the framework agreement: 3

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Notice number: 2026/S 000-037235

IV.2.2) Time limit for receipt of tenders or requests to participate

Date

14 September 2026

Local time

12:00pm

IV.2.4) Languages in which tenders or requests to participate may be submitted

English

IV.2.7) Conditions for opening of tenders

Date

14 September 2026

Local time

12:00pm

Section VI. Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

Estimated timing for further notices to be published: March 2030

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

Community benefits are included in this requirement. For more information see:

A summary of the expected community benefits has been provided as follows:

Please see Quality criteria in TN1

(SC Ref:840128)

Download the ESPD document here:

VI.4) Procedures for review

VI.4.1) Review body

Kirkcaldy Sheriff Court

Kirkcaldy

Country

United Kingdom