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Construction Contract Leads

Scope

Reference

1651

Description

Royal Berkshire Fire and Rescue Service (RBFRS) currently employ approximately 65 staff who regularly or occasionally work alone, and who may be at risk of physical/verbal abuse, accidents, illness or injury. Lone worker equipment is currently supplied to staff, as a means of enabling staff members to quickly raise an alarm if required. When alarms are raised, they are monitored by an alarm receiving centre (ARC) which is staffed 24/7/365. They will initiate the escalation process. It is imperative that issues are resolved within the formally agreed timescales. The need for lone worker equipment is determined by the Head of Service responsible for health and safety, via the risk assessment process. The supply of equipment is managed through the Health and Safety Team with individual team managers monitoring usage and managing the escalation contacts for their teams. The range of equipment currently in use is either a stand-alone device or a mobile phone app. The current requirement for approximately 65 users, with the flexibility to increase provision up to 85 users during the Contract Period, subject to orders being placed as and when required.

RBFRS has a requirement for the provision of a third party 24/7/365 monitored lone worker solution which could be either a mobile phone application, a stand-alone device, or a combination of the two, that allow alarms to be raised either discreetly or overtly and appropriate intervention and/or escalation to be made as required, in order to minimise any risks that working alone involves. The solution should be discrete, reliable and robust, simple and intuitive to use with minimum training. A range of devices are needed to allow staff to select their preferred choice, based on their role and type of lone working activities.

Total value (estimated)

• 拢40,000 excluding VAT
• 拢48,000 including VAT

Below the relevant threshold

Contract dates (estimated)

• 1 December 2026 to 30 November 2029
• Possible extension to 30 November 2031
• 5 years

Description of possible extension:

The Authority shall have the option, at its sole discretion, to extend the Contract until 30 November 2031, in successive one-year increments.

Main procurement category

Services

Additional procurement category

Goods

CPV classifications

• 71317200 - Health and safety services
• 79711000 - Alarm-monitoring services
• 79714100 - Tracing system services

Contract locations

• UKJ11 - Berkshire

Participation

This procurement is reserved for

• UK suppliers
• Small and medium-sized enterprises (SMEs) and voluntary, community and social enterprises (VCSEs)

Submission

Enquiry deadline

19 August 2026, 4:00pm

Tender submission deadline

9 September 2026, 4:00pm

Submission address and any special instructions

Tenders may be submitted electronically

Yes

Award criteria

Suppliers must first satisfy all mandatory requirements on a pass/fail basis. Compliant bids will then be evaluated using a weighted assessment consisting of Price (45%) and Quality (55%). The contract will be awarded to the supplier achieving the highest overall combined score.

Procedure

Procedure type

Below threshold - open competition

Contracting authority

Royal Berkshire Fire Authority

• Public Procurement Organisation Number: PGTB-9133-ZLDZ

Newsham Court

Reading

RG31 7SD

United Kingdom

Email: procurementenquiries [at] rbfrs.co.uk

Region: UKJ11 - Berkshire

Organisation type: Public authority - sub-central government