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Construction Contract Leads

Scope

Description

Street Lighting Maintenance Specification

Ellesmere Town Council are currently in the process of tendering the contract for the maintenance of the streetlights within the town for the next 3 years.

The Town Council has a lighting stock of 85 streetlights. Those that it was possible to convert (99%) were converted in 2020 to Holophane S-Line LED lights (dimmable and non-dimmable), Holophane Wall Packs, a Retrofit Lamp, Amenity Lantern, and a Philips Lumia Light.

The Council is inviting quotes for the following -

1) A 'report only' contract for repairs. Faults will be reported to the contractor by Ellesmere Town Council and repaired within five working days. If repairs cannot be completed within this period, the Clerk is to be informed of the reasons and estimated repair timescales so that residents can be kept informed. Please fill in the attached sheet to outline repair costs.

2) An annual structural condition survey of all the Town Council's streetlight columns, heads, and brackets to include annual cleaning of lights and removal of any overhanging foliage.

3) An electrical inspection of all the Town Council's Street lighting (to comply with the current I.E.E.

Regulations). To be split over the 3 years of the contract.

Following the structural inspections, a comprehensive report must be provided to the Town Council together with the electrical test certificates and a list of suggested refurbishment works (and costs).

It is anticipated that the contractor who is awarded this contract will be the Town Council's preferred contractor for any maintenance work identified as a result of these inspections, however this is not guaranteed.

The contract will run for 3 years from 1st October 2026 and attached is the full contract specification and a list of the streetlights owned by the Town Council. The contract will be reviewed after the first year. All returned quotes must provide individual prices for repairs during the period of the contract. All invoices for payment must include a detailed breakdown of repairs and maintenance carried out in the period.

Total value (estimated)

• 拢11,500 including VAT

Below the relevant threshold

Contract dates (estimated)

• 1 October 2026 to 30 September 2029
• 3 years

Main procurement category

Services

CPV classifications

• 34928510 - Street-lighting columns
• 34928520 - Lampposts
• 34928530 - Street lamps
• 50232100 - Street-lighting maintenance services

Contract locations

• UKC - North East (England)
• UKD - North West (England)
• UKE - Yorkshire and the Humber
• UKF - East Midlands (England)
• UKG - West Midlands (England)
• UKH - East of England
• UKI - London
• UKJ - South East (England)
• UKK - South West (England)

Participation

This procurement is reserved for

UK suppliers

Particular suitability

Small and medium-sized enterprises (SME)

Submission

Tender submission deadline

31 August 2026, 5:00pm

Submission address and any special instructions

1-3 Willow Street

Ellesmere

Shropshire

SY12 0AL

jo.butterworth [at] ellesmere-tc.gov.uk

Tenders may be submitted electronically

No

Award criteria

Procedure

Procedure type

Below threshold - open competition

Documents

Associated tender documents

Street Lighting Specification.pdf

Updated Ellesmere TC Street Lights Inventory 2020.pdf

Contracting authority

Ellesmere Town Council

• Public Procurement Organisation Number: PYCJ-7526-MTJT

1-3 Willow Street

Ellesmere

SY12 0AL

United Kingdom

Email: jo.butterworth [at] ellesmere-tc.gov.uk

Region: UKG22 - Shropshire CC

Organisation type: Public authority - sub-central government