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Construction Contract Leads

Scope

Reference

DN825373

Description

Orbit is seeking to procure solutions for its Planned Investment - Property/Home Improvement, Compliance Services - Phase i: Mechanical & Electrical Services 1 (the Works), to its housing stock in the Midlands, South and East of England.

The contracts will be for an initial term of three (3) years extendable at the Client's sole discretion for the option of additional three (3) years plus two (2) additional periods of two (2) years, giving a total of ten (10) years.

The contracts will contain a 12 month termination for convenience clause.

The estimated contract value for all Lots across all work types for the maximum ten (10) years is £95.5 million.

The scope of the Works includes, but is not limited to:

• The Servicing and Maintenance of Electrical and Mechanical Equipment to include the regular inspection, testing, cleaning, and repairing of electrical systems, wiring, and equipment to safety, reliability, and compliance with legal standards whilst preventing shocks, fires, and unexpected failures.

• The Testing and Remediation work to Electrical and Mechanical Equipment including investigation, design, advice, or other activities undertaken to assess, manage, and rectify potential defects and risks posed to the building residents and/or general public or to ensure compliance with relevant legislation, regulations, and technical standards.

Total value (estimated)

• £95,500,000 including VAT

Above the relevant threshold

Contract dates (estimated)

• 3 May 2027 to 2 May 2030
• Possible extension to 30 April 2037
• 9 years, 11 months, 29 days

Description of possible extension:

The contracts will be for an initial term three (3) years with option to extend for a period of three (3) years plus two (2) additional periods of two (2) years, giving a total of ten (10) Any extension will be made at Orbit's sole discretion and will depend (amongst other things) on contractor performance and customer satisfaction.

Extension 1 = 36 months

Extension 2 = 24 months

Extension 3 = 24 months

Main procurement category

Services

CPV classifications

• 45300000 - Building installation work
• 50000000 - Repair and maintenance services

Lot constraints

Description of how multiple lots may be awarded:

Maximum number of lots a supplier can be awarded: 2

Description of how multiple lots may be awarded:

• Bidders can express interest in, and submit bids for, any and all Lots.

• A bidder cannot usually be awarded more than two lot within Lots 1-3.

• A bidder cannot usually be awarded more than two lots within this Procurement.

• Orbit reserves the right not to award any contract as a result of the current procurement process.

Lots will be allocated according to the outcome which provides the best value for Orbit's customers, which is defined as below:

1. Where a bidder receives the highest weighted score in more than one Lot, they will be awarded the two Lots for which they scored the highest overall weighted score.

2. Any remaining Lots for which the bidder received the highest weighted score will be awarded to the second ranked bidder, or the next highest ranked bidder where the second ranked bidder has already been awarded two Lots in this procurement according to these restrictions.

3. Where a bidder receives the highest weighted score for more than two Lots and has achieved the same score for those Lots, they will be awarded the Lots of higher annual estimated value.

4. Where two bidders achieve the same score for a Lot, the bidder with the higher price score will be awarded the Lot.

5. Orbit reserve the right to award more than two Lots to a bidder where they are the only one compliant bid received in respect of a Lot, or where no other compliant bid remains due to the application of this Lotting strategy.

6. Notwithstanding the above restrictions, where the highest scoring bidder for a Lot has already been awarded another Lot in this procurement, that bidder will be awarded the additional Lot if their overall weighted score exceeds the next highest ranked bidder's overall weighted score by 5% or more

Participants will be invited to indicate the Lots for which they wish to be considered within the PSQ.

Further details will be set out in the Descriptive Document.

The client reserves the right to modify the contract throughout the term.

Not the same for all lots

Contract locations are shown in Lot sections, because they are not the same for all lots.

Lot 1. Compliance Services - Phase i: Mechanical & Electrical Services 1 (Midlands Region)

Description

The Works in detail that will fall within scope of the procurement for Lot 1 of Compliance Services - Phase i: Mechanical & Electrical Services 1 - Midlands Region are envisaged to include:

• The Servicing and Maintenance of Electrical and Mechanical Equipment to include the regular inspection, testing, cleaning, and repairing of electrical systems, wiring, and equipment to safety, reliability, and compliance with legal standards whilst preventing shocks, fires, and unexpected failures.

• The Testing and Remediation work to Electrical and Mechanical Equipment including investigation, design, advice, or other activities undertaken to assess, manage, and rectify potential defects and risks posed to the building residents and/or general public or to ensure compliance with relevant legislation, regulations, and technical standards.

Lot value (estimated)

• £36,100,000 including VAT

Contract locations

• UKF - East Midlands (England)
• UKG - West Midlands (England)

Same for all lots

CPV classifications and contract dates are shown in the Scope section, because they are the same for all lots.

Lot 2. Compliance Services - Phase i: Mechanical & Electrical Services 1 (East Region)

Description

The Works in detail that will fall within scope of the procurement for Lot 2 of Compliance Services - Phase i: Mechanical & Electrical Services 1 - East Region are envisaged to include:

• The Servicing and Maintenance of Electrical and Mechanical Equipment to include the regular inspection, testing, cleaning, and repairing of electrical systems, wiring, and equipment to safety, reliability, and compliance with legal standards whilst preventing shocks, fires, and unexpected failures.

• The Testing and Remediation work to Electrical and Mechanical Equipment including investigation, design, advice, or other activities undertaken to assess, manage, and rectify potential defects and risks posed to the building residents and/or general public or to ensure compliance with relevant legislation, regulations, and technical standards.

Lot value (estimated)

• £23,300,000 including VAT

Contract locations

• UKH - East of England

Same for all lots

CPV classifications and contract dates are shown in the Scope section, because they are the same for all lots.

Lot 3. Compliance Services - Phase i: Mechanical & Electrical Services 1 (South Region)

Description

The Works in detail that will fall within scope of the procurement for Lot 3 of Compliance Services - Phase i: Mechanical & Electrical Services 1 - South Region are envisaged to include:

• The Servicing and Maintenance of Electrical and Mechanical Equipment to include the regular inspection, testing, cleaning, and repairing of electrical systems, wiring, and equipment to safety, reliability, and compliance with legal standards whilst preventing shocks, fires, and unexpected failures.

• The Testing and Remediation work to Electrical and Mechanical Equipment including investigation, design, advice, or other activities undertaken to assess, manage, and rectify potential defects and risks posed to the building residents and/or general public or to ensure compliance with relevant legislation, regulations, and technical standards.

Lot value (estimated)

• £36,100,000 including VAT

Contract locations

• UKJ - South East (England)

Same for all lots

CPV classifications and contract dates are shown in the Scope section, because they are the same for all lots.

Participation

Particular suitability

Lot 1. Compliance Services - Phase i: Mechanical & Electrical Services 1 (Midlands Region)

Lot 2. Compliance Services - Phase i: Mechanical & Electrical Services 1 (East Region)

Lot 3. Compliance Services - Phase i: Mechanical & Electrical Services 1 (South Region)

Small and medium-sized enterprises (SME)

Submission

Enquiry deadline

28 August 2026, 2:00pm

Submission type

Requests to participate

Deadline for requests to participate

4 September 2026, 2:00pm

Submission address and any special instructions

Tenders may be submitted electronically

Yes

Languages that may be used for submission

English

Award decision date (estimated)

26 March 2027

Award criteria

Other information

Conflicts assessment prepared/revised

Yes

Procedure

Procedure type

Competitive flexible procedure

Special regime

Concession

Competitive flexible procedure description

Orbit will undertake an initial shortlisting stage for all of the expressions of interest received.

The top 7 bidders per Lot, or more should scores be tied, will then receive the full tender pack, to submit an initial bid.

Orbit will conduct the Competitive Flexible Procedure to include, but not limited to the following stages;

1. Shortlisting

2. Initial Tender Submission

3. Due Diligence (which may include: Dialogue / Presentation / Clarifications)

4. Final Tender Submission

After the final evaluation on the basis of Quality at 60% and Price at 40%, bidders will be notified of the award.

Orbit intends to rely on section 24 of the Procurement Act 2023 to:

• refine the indication of the relative importance of award criteria in accordance with section 24(2) of the Procurement Act 2023; and

• to make such other refinements to the award criteria as it deems suitable prior to the request for final tenders (subject always to complying with its duties in section 12 of the Procurement Act 2023).

In light of the above, weightings for sub-criteria within quality (to remain with a weighting of 60% overall) will be detailed in the invitation to tender by way of ranges (as is permitted under section 23(3)(b) of the Procurement Act 2023) and refined prior to requests for final tenders.

Orbit shall, in accordance with section 24(4) of the Procurement Act 2023 modify and republish or provide again the tender notice and any associated tender documents affected by refinements under this section.

Documents

Associated tender documents

Contracting authority

ORBIT GROUP LIMITED

• Companies House: IP28503R
• Public Procurement Organisation Number: PDDL-8571-LDGT

Garden Court, Harry Weston Road, Binley Business Park, Binley

Coventry

CV3 2SU

United Kingdom

Email: group.tenders [at] orbit.org.uk

Website:

Region: UKG33 - Coventry

Organisation type: Public authority - sub-central government