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Construction Contract Leads

Scope

Reference

CS29164

Description

This project is a re-procurement exercise for Hampshire County Council wishes to establish a Framework Agreement for the Inspection, Testing and Supply of Portable Fire Equipment to Hampshire County Council (County Supplies). This project is a re-procurement exercise for CS24299 Framework Agreement for the Inspection, Testing and Supply of Portable Fire Equipment.

This framework will primarily support the estates of Hampshire County Council and Hampshire and Isle of Wight Fire & Rescue Services, but will also be available for use by other contracting authorities. These may include local authorities across Hampshire and the Isle of Wight, as well as schools, academies, colleges, and third sector organisations operating within the region.

After award of the Framework Agreement, the Contractors will be required to liaise directly with the Contracting Authority regarding any specific requirements. Full details of the requirement can be found in the Specification (Annex 1).

Please refer to Hampshire County Council Terms and Conditions for Purchase Orders

Terms and conditions for purchase orders | Business and economy | Hampshire County Council

Full details of the requirement can be found in the Specification at Annex

Commercial tool

Establishes a framework

Total value (estimated)

• 拢270,000 excluding VAT
• 拢324,000 including VAT

Above the relevant threshold

Contract dates (estimated)

• 1 October 2026 to 30 September 2029
• 3 years

Main procurement category

Services

CPV classifications

• 35111000 - Firefighting equipment
• 35111300 - Fire extinguishers
• 45343200 - Firefighting equipment installation work
• 45343220 - Fire-extinguishers installation work
• 50413200 - Repair and maintenance services of firefighting equipment

Contract locations

• UKJ3 - Hampshire and Isle of Wight

Framework

Maximum number of suppliers

5

Maximum percentage fee charged to suppliers

3%

Further information about fees

The Council requires a rebate in the sum of 3% of net sales under the Framework Agreement (including VAT) to be paid by the Contractor to the Council annually based on all orders paid to the Contractor by the Contracting Authorities in respect of all Orders placed under this Framework Agreement, during the preceding period. The Contractor shall send annual figures to the Council, who will then raise an invoice to the Contractor requesting payment. The Contractor shall quote the Framework Agreement reference number on all correspondence clearly stating the period the payment relates to. Supporting documentation should be included to show the value of sales against which rebate has been calculated.

Framework operation description

The framework will be awarded and ranked on a lowest price cascade basis. The lowest price supplier will be offered the call-off opportunity first, if they reject the offer or they cannot deliver within specified timescale, the offer will transfer to the next lowest priced supplier and so on until a supplier is awarded the project.

Award method when using the framework

Either with or without competition

Contracting authorities that may use the framework

The Framework Agreement is open to Hampshire County Council (HCC), Hampshire and Isle of Wight Fire and Rescue Service (HIOWFRS), Hampshire maintained schools, academies, and other eligible Contracting Authorities, including but not limited to district councils. These entities are permitted to award Call-off Contracts under the Framework Agreement..

A full list is to be confirmed by the client and included in the Tender Notice

Contracting authority location restrictions

• UKJ - South East (England)
• UK - United Kingdom

Submission

Enquiry deadline

27 August 2026, 11:59pm

Tender submission deadline

3 September 2026, 2:00pm

Submission address and any special instructions

Tenders may be submitted electronically

Yes

Languages that may be used for submission

English

Award decision date (estimated)

16 September 2026

Award criteria

Other information

Payment terms

Payment of any Price due under an Order shall be made within thirty (30) days of receipt by the Contracting Authority (at its nominated address for invoices) of a valid invoice from the Contractor in accordance with the provisions of Annex 4.

Rebate of 3% as per Clause 35 of the Framework Conditions will apply to any orders placed under this Framework.

Description of risks to contract performance

Change in Legislation

Changes in Chemical Legislation such as the potential PFAS ban expected around 2030 could lead to changes in the ways extinguishers are tested and disposed of, increasing costs and impact on performance.

Conflicts assessment prepared/revised

Yes

Procedure

Procedure type

Open procedure

Justification for not publishing a preliminary market engagement notice

County Supplies is in constant communication with the suppliers within the Market to ensure that the correct services are being supplied to its customers.

Contracting authority

Hampshire County Council

• Public Procurement Organisation Number: PBHM-7586-PWLP

High St, The Castle

Winchester

SO23 8UJ

United Kingdom

Email: katy.kelleher [at] hants.gov.uk

Website:

Region: UKJ36 - Central Hampshire

Organisation type: Public authority - sub-central government