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Construction Contract Leads

Scope

Reference

GPL0262

Description

Orbit is seeking to procure solutions for its Planned Investment - Property/Home Improvement, Remediation, and Major Projects requirements (the Works), to its housing stock in the Midlands, South and East of England.

The contracts will be for an initial term of five (5) years with option to extend for a period of two (2) periods of five (5) years, giving a total of fifteen (15) years.

The contracts will contain a 12 month termination for convenience clause.

The estimated contract value for all Lots across all work types for the maximum fifteen (15) years is £1,435.2 million.

The scope of the Works includes, but is not limited to:

• Planned component upgrades and replacements such as kitchens, bathrooms, windows, doors, and compliance equipment, either driven by age or condition of the component, as advised by Orbit. Planned component upgrades may be as a result of Orbit's standard upgrade programme or through our decarbonisation workstream.

• Remediation works - Investigative, design, advisory, and construction activities undertaken to assess, manage, and rectify identified fire safety, structural, or other building defects and risks, ensuring buildings are safe for occupation and compliant with relevant legislation, regulations, and technical standards.

• Major Projects - Works containing a combination of planned component upgrades and/or remediation activity, requiring complex design and/or planning prior to works commencing.

Total value (estimated)

• £1,435,200,000 including VAT

Above the relevant threshold

Contract dates (estimated)

• 1 April 2028 to 31 March 2033
• Possible extension to 31 March 2043
• 15 years

Description of possible extension:

The contracts will be for an initial term of five (5) years with option to extend for a period of two (2) periods of five (5) years, giving a total of fifteen (15) years.

The contracts will contain a 12 month termination for convenience clause.

Main procurement category

Works

CPV classifications

• 45300000 - Building installation work
• 45400000 - Building completion work
• 50000000 - Repair and maintenance services

Lot constraints

Description of how multiple lots may be awarded:

Maximum number of lots a supplier can be awarded: 1

Description of how multiple lots may be awarded:

• Bidders can express interest in, and submit bids for, any and all Lots.

• A bidder cannot usually be awarded more two than one lots within Lots 1-5.

• Orbit reserves the right not to award any contract as a result of the current procurement process.

• Lots will be allocated according to the outcome which provides the best value for Orbit's customers, which is defined as below:.

1. Where a bidder receives the highest weighted score in more than one Lot, they will be awarded the Lot for which they scored the highest overall weighted score.

2. The remaining Lots for which the bidder received the highest weighted score will be awarded to the second ranked bidder, or the next highest ranked bidder where the second ranked bidder has already been awarded another Lot in this procurement according to these restrictions.

3. Where a bidder receives the highest weighted score for multiple Lots and has achieved the same score for those Lots, they will be awarded the Lot of higher annual estimated value.

4. Where two bidders achieve the same score for a Lot, the bidder with the higher price score will be awarded the Lot.

5. Orbit reserve the right to award more than one Lot to a bidder where only one compliant bid is received in respect of a Lot, or where no other compliant bid remains due to the application of this Lotting strategy.

6. Notwithstanding the above restrictions, where the highest scoring bidder for a Lot has already been awarded another Lot in this procurement, that bidder will be awarded the additional Lot if their overall weighted score exceeds the next highest ranked bidder's overall weighted score by 5 points or more.

Participants will be invited to indicate the Lots for which they wish to be considered within the PSQ.

Further details will be set out in the Descriptive Document.

The client reserves the right to modify the contract throughout the term.

Not the same for all lots

Contract locations are shown in Lot sections, because they are not the same for all lots.

Lot 1. Property Improvement - Region 1 (Stratford & South Midlands)

Description

The Works in detail that will fall within scope of the procurement for "Property Improvement" in "Region 1" are envisaged to include:

• Planned component upgrades and replacements such as kitchens, bathrooms, windows, doors, and compliance equipment, either driven by age or condition of the component, as advised by Orbit.

• Remediation works - Investigative, design, advisory, and construction activities undertaken to assess, manage, and rectify identified fire safety, structural, or other building defects and risks, ensuring buildings are safe for occupation and compliant with relevant legislation, regulations, and technical standards.

• Major Projects - Works containing a combination of planned component upgrades and/or remediation activity, requiring complex design and/or planning prior to works commencing

Lot value (estimated)

• £308,600,000 including VAT

Contract locations

• UKG - West Midlands (England)

Same for all lots

CPV classifications and contract dates are shown in the Scope section, because they are the same for all lots.

Lot 2. Property Improvement - Region 2 (Central & East Midlands)

Description

The Works in detail that will fall within scope of the procurement for "Property Improvement" in "Region 2" are envisaged to include:

• Planned component upgrades and replacements such as kitchens, bathrooms, windows, doors, and compliance equipment, either driven by age or condition of the component, as advised by Orbit.

• Remediation works - Investigative, design, advisory, and construction activities undertaken to assess, manage, and rectify identified fire safety, structural, or other building defects and risks, ensuring buildings are safe for occupation and compliant with relevant legislation, regulations, and technical standards.

• Major Projects - Works containing a combination of planned component upgrades and/or remediation activity, requiring complex design and/or planning prior to works commencing

Lot value (estimated)

• £401,300,000 including VAT

Contract locations

• UKF - East Midlands (England)

Same for all lots

CPV classifications and contract dates are shown in the Scope section, because they are the same for all lots.

Lot 3. Property Improvement - Region 3 (East Anglia)

Description

The Works in detail that will fall within scope of the procurement for "Property Improvement" in "Region 3" are envisaged to include:

• Planned component upgrades and replacements such as kitchens, bathrooms, windows, doors, and compliance equipment, either driven by age or condition of the component, as advised by Orbit.

• Remediation works - Investigative, design, advisory, and construction activities undertaken to assess, manage, and rectify identified fire safety, structural, or other building defects and risks, ensuring buildings are safe for occupation and compliant with relevant legislation, regulations, and technical standards.

• Major Projects - Works containing a combination of planned component upgrades and/or remediation activity, requiring complex design and/or planning prior to works commencing.

Lot value (estimated)

• £198,800,000 including VAT

Contract locations

• UKH - East of England

Same for all lots

CPV classifications and contract dates are shown in the Scope section, because they are the same for all lots.

Lot 4. Property Improvement - Region 4 (Erith & North Kent)

Description

The Works in detail that will fall within scope of the procurement for "Property Improvement" in "Region 4" are envisaged to include:

• Planned component upgrades and replacements such as kitchens, bathrooms, windows, doors, and compliance equipment, either driven by age or condition of the component, as advised by Orbit.

• Remediation works - Investigative, design, advisory, and construction activities undertaken to assess, manage, and rectify identified fire safety, structural, or other building defects and risks, ensuring buildings are safe for occupation and compliant with relevant legislation, regulations, and technical standards.

• Major Projects - Works containing a combination of planned component upgrades and/or remediation activity, requiring complex design and/or planning prior to works commencing.

Lot value (estimated)

• £272,900,000 including VAT

Contract locations

• UKJ - South East (England)

Same for all lots

CPV classifications and contract dates are shown in the Scope section, because they are the same for all lots.

Lot 5. Property Improvement - Region 5 (South Coast)

Description

The Works in detail that will fall within scope of the procurement for "Property Improvement" in "Region 5" are envisaged to include:

• Planned component upgrades and replacements such as kitchens, bathrooms, windows, doors, and compliance equipment, either driven by age or condition of the component, as advised by Orbit.

• Remediation works - Investigative, design, advisory, and construction activities undertaken to assess, manage, and rectify identified fire safety, structural, or other building defects and risks, ensuring buildings are safe for occupation and compliant with relevant legislation, regulations, and technical standards.

• Major Projects - Works containing a combination of planned component upgrades and/or remediation activity, requiring complex design and/or planning prior to works commencing.

Lot value (estimated)

• £253,600,000 including VAT

Contract locations

• UKJ - South East (England)

Same for all lots

CPV classifications and contract dates are shown in the Scope section, because they are the same for all lots.

Participation

Particular suitability

Lot 1. Property Improvement - Region 1 (Stratford & South Midlands)

Lot 2. Property Improvement - Region 2 (Central & East Midlands)

Lot 3. Property Improvement - Region 3 (East Anglia)

Lot 4. Property Improvement - Region 4 (Erith & North Kent)

Lot 5. Property Improvement - Region 5 (South Coast)

Small and medium-sized enterprises (SME)

Submission

Enquiry deadline

26 August 2026, 5:00pm

Submission type

Requests to participate

Deadline for requests to participate

3 September 2026, 5:00pm

Submission address and any special instructions

Tenders may be submitted electronically

Yes

Languages that may be used for submission

English

Award decision date (estimated)

31 July 2027

Award criteria

Other information

Conflicts assessment prepared/revised

Yes

Procedure

Procedure type

Competitive flexible procedure

Competitive flexible procedure description

Orbit will undertake an initial shortlisting stage for all of the expressions of interest received.

The top 7 bidders per Lot, or more should scores be tied, will then receive the full tender pack, to submit an initial bid.

Orbit will conduct the Competitive Flexible Procedure to include, but not limited to the following stages;

1. Shortlisting

2. Initial Tender Submission

3. Dialogue/Negotiation Meetings

4. Final Tender Submission

5. Presentations/Interviews/Case Studies

After the final evaluation on the basis of Quality at 60% and Price at 40%, bidders will be notified of the award.

Orbit intends to rely on section 24 of the Procurement Act 2023 to:

• refine the indication of the relative importance of award criteria in accordance with section 24(2) of the Procurement Act 2023; and

• to make such other refinements to the award criteria as it deems suitable prior to the request for final tenders (subject always to complying with its duties in section 12 of the Procurement Act 2023).

In light of the above, weightings for sub-criteria within quality (to remain with a weighting of 60% overall) will be detailed in the invitation to tender by way of ranges (as is permitted under section 23(3)(b) of the Procurement Act 2023) and refined prior to requests for final tenders.

Orbit shall, in accordance with section 24(4) of the Procurement Act 2023 modify and republish or provide again the tender notice and any associated tender documents affected by refinements under this section.

Documents

Associated tender documents

Contracting authority

ORBIT GROUP LIMITED

• Companies House: IP28503R
• Public Procurement Organisation Number: PDDL-8571-LDGT

Garden Court, Harry Weston Road, Binley Business Park, Binley

Coventry

CV3 2SU

United Kingdom

Email: group.tenders [at] orbit.org.uk

Website:

Region: UKG33 - Coventry

Organisation type: Public authority - sub-central government