ÂÜÀòÔ­´´

Construction Contract Leads

Scope

Reference

DN807978

Description

Provision of fencing installations, maintenance, security works, welding /fabricating and associated groundworks across the London Borough of Harrows estate (parks, open spaces, cemeteries, allotments, car parks and highway boundaries.

• Approximately 83 parks and open spaces covering over 1,100 hectares

• 33 allotment sites comprising approximately 1,020 plots

• 7 cemeteries and burial grounds

Across these locations, there are numerous fencing and access control assets of varying types, age, and condition, including timber fencing systems, metal railings, mesh fencing, security fencing, and associated gate installations.

The Council requires a flexible and responsive service capable of maintaining, repairing, replacing, and installing fencing and associated infrastructure across this varied asset base.

The Supplier shall:

• provide all labour, supervision, materials, and equipment

• undertake surveys, quotations, and technical submissions

• deliver works in compliance with all applicable legislation

• complete works and provide all required documentation

All works shall be instructed via call-off orders unless classified as Emergency Works.

Commercial tool

Establishes an open framework

A series of frameworks with substantially the same terms. Awarded suppliers are carried over and new suppliers can bid.

Total value (estimated)

• £2,000,000 excluding VAT
• £2,400,000 including VAT

Above the relevant threshold

Contract dates (estimated)

• 2 November 2026 to 1 November 2029
• Possible extension to 1 November 2034
• 8 years

Description of possible extension:

The Council is looking for potential suppliers to be awarded a contract for a maximum period of 8 years: The first Framework (Period 1) for a term of 3 years starting from 02/11/2026 to 01/11/2029 and a second Framework (Period 2) for a term of 3 years from 02/11/2029 to 01/11/2032 with an option to extend by 2 years from 02/11/2032 to 01/11/2034 (Period 3).

When re-opening at the end of the first Framework Period 1 and the second Framework Period 2, existing Framework providers may either:

(a) resubmit the tender submission that formed the basis of their original appointment to the Framework; OR

(b) submit a revised or new tender submission for evaluation.

All tender submissions received from existing Framework suppliers and any new suppliers seeking admission on to the Framework will be evaluated in accordance with the award criteria set out by the Council at the time. Following evaluation, suppliers will be ranked in accordance with their evaluated scores and appointment to the Framework will be based on that ranking and any other requirements specified in the procurement documents. Existing appointment to the Framework does not guarantee reappointment, and all tender submissions will be assessed on an equal and non-discriminatory basis.

Main procurement category

Services

Contract locations

• UKI74 - Harrow and Hillingdon

Not the same for all lots

CPV classifications are shown in Lot sections, because they are not the same for all lots.

Lot 1. Fencing and Gates

Description

• Timber, steel and security fencing systems, including supply, installation, repair, and replacement of all standard and specialist fencing types

• Railings and fabricated metalwork, including bespoke fabrication, restoration, and repair of existing assets

• Pedestrian and vehicle gates, including installation, adjustment, repair, and replacement of manual and automated systems

• Barriers, bollards and access control measures, including installation and maintenance of systems designed to restrict or control access

• Locking systems and anti-vandal features, including supply, installation, and repair of security-enhancing components

• On-site welding and fabrication repairs, ensuring structural integrity and safe restoration of damaged assets

• Height Barriers: lift and rehang, straighten, realign, repair / replace

A maximum of 4 providers can be awarded on to

this Lot

Lot value (estimated)

• £1,440,000 excluding VAT
• £1,728,000 including VAT

Framework lot values may be shared with other lots

CPV classifications

• 34928220 - Fencing components
• 45255400 - Fabrication work

Same for all lots

Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.

Lot 2. Reactive and Emergency Works

Description

The Supplier shall provide a responsive service for reactive and emergency works, including:

• Fault diagnosis and repair, including identification of root causes and implementation of corrective actions

• Make-safe / secure actions, to mitigate risks to public safety and security, and property

• Installation of temporary measures (e.g. fencing, barriers, boarding) where permanent repair cannot be immediately completed

• The Supplier shall leave all sites safe and secure following attendance.

• Identification of follow-on works required and recommendation of permanent solutions

A maximum of 4 providers can be awarded on to

this Lot

Lot value (estimated)

• £240,000 excluding VAT
• £288,000 including VAT

Framework lot values may be shared with other lots

CPV classifications

• 34928220 - Fencing components
• 45255400 - Fabrication work

Same for all lots

Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.

Lot 3. Ancillary Groundworks

Description

• Excavation and trenching, carried out safely and in accordance with relevant standards to support installations

• Foundations and fixing bases, including preparation and installation to ensure stability and durability of structures

• Reinstatement and making good, ensuring all disturbed areas are restored to their original or agreed condition

A maximum of 4 providers can be awarded on to

this Lot

Lot value (estimated)

• £320,000 excluding VAT
• £384,000 including VAT

Framework lot values may be shared with other lots

CPV classifications

• 44100000 - ÂÜÀòÔ­´´ materials and associated items
• 44200000 - Structural products
• 45112100 - Trench-digging work
• 45112400 - Excavating work
• 45262210 - Foundation work
• 45262300 - Concrete work
• 45262310 - Reinforced-concrete work
• 45262330 - Concrete repair work
• 45262350 - Unreinforced-concrete work
• 45262360 - Cementing work
• 50700000 - Repair and maintenance services of building installations

Same for all lots

Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.

Framework

Open framework scheme end date (estimated)

1 November 2034

Maximum number of suppliers

Unlimited

Maximum percentage fee charged to suppliers

0%

Framework operation description

Low Value Works

For works with an estimated value of below £5,000 (exclusive of VAT):

• The Council may allocate work at its discretion to any Supplier appointed to the relevant Lot.

• In making its decision, the Council shall consider, where relevant:

o technical suitability;

o availability and ability to meet required timescales;

o proximity and operational efficiency; and

o value for money.

Where practicable, the Council shall seek to ensure that work is distributed fairly across Suppliers over time, considering operational requirements.

Higher Value Works

For works with an estimated value of £5,000 or above (exclusive of VAT):

• The Council shall invite all Suppliers appointed to the relevant Lot to submit a quotation, provided that they:

o are capable of delivering the requirement; and

o can meet the required timescales.

Award shall be made on the basis of the most economically advantageous quotation, based on:

o price;

o ability to meet the specification and programme; and

o alignment with the Schedule of Rates and tendered pricing.

Award method when using the framework

Either with or without competition

Contracting authorities that may use the framework

Establishing party only

Participation

Particular suitability

Lot 1. Fencing and Gates

Lot 2. Reactive and Emergency Works

Lot 3. Ancillary Groundworks

Small and medium-sized enterprises (SME)

Submission

Enquiry deadline

28 August 2026, 11:59pm

Tender submission deadline

4 September 2026, 12:00pm

Submission address and any special instructions

Tenders may be submitted electronically

Yes

Languages that may be used for submission

English

Award decision date (estimated)

29 October 2026

Recurring procurement

Publication date of next tender notice (estimated): 1 May 2029

Award criteria

Other information

Applicable trade agreements

• Government Procurement Agreement (GPA)
• Comprehensive and Progressive Agreement for Trans-Pacific Partnership (CPTPP)

Conflicts assessment prepared/revised

Yes

Procedure

Procedure type

Open procedure

Documents

Associated tender documents

All tender documents comprising of those listed below are being provided at the same time that this tender notice is published at / Opportunity Id: DN807978

• PSQ Instructions and Assessment Methodology

• Service Specification

• Pricing Schedule

• Contract Terms and Conditions (Template Contract)

• Framework Agreement

• Market Engagement Slides

• Market Engagement Supplier Questions and Answers

Technical specifications to be met

The tender specification is being provided at the same time that this tender notice is published at / Opportunity Id: DN807978

Contracting authority

London Borough of Harrow

• Public Procurement Organisation Number: PQRC-2343-GRQR

Forward Drive

Harrow

HA3 8FL

United Kingdom

Email: procurement [at] harrow.gov.uk

Region: UKI74 - Harrow and Hillingdon

Organisation type: Public authority - sub-central government