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Construction Contract Leads

Scope

Reference

274_26

Description

ESPO is a public sector-owned professional buying organisation offering a comprehensive range of procurement services, including access to over 100 free-to-access framework solutions for the wider public sector.

We are establishing a framework for the supply of grounds maintenance machinery, including spare parts and maintenance services.

The Framework is divided into 9 lots.

Please refer to the tender documents for any further details (including further details on each of the lots) - the closing date for submission of Tenders is 12:00 (12 noon / 12pm) on 04 September 2026.

To tender (please proceed to step (e) if an expression of interest has already been completed):

(a) Go to / (b) Register (if not already registered on ProContract); (c) Search for tender opportunity 274_26 (via "View Opportunities" from the EastMidsTenders Portal); (d) Express an interest; (e) Download the tender documents (from the ProContract Activity summary screen).

Any questions or clarifications relating to this tender opportunity should be submitted to ESPO as a message on the eProcurement Portal, once an Expression of interest has been completed.

Commercial tool

Establishes a framework

Total value (estimated)

• 拢23,333,333 excluding VAT
• 拢28,000,000 including VAT

Above the relevant threshold

Contract dates (estimated)

• 3 November 2026 to 2 November 2028
• Possible extension to 2 November 2030
• 4 years

Description of possible extension:

The framework agreement has the option to extend for up to a further 24 months (under normal circumstances this will either be completed in full or in 12-month periods and is subject to the performance of the framework).

The total estimated framework value captured in this notice includes the option to extend the framework as noted above.

Note: The overall framework value has been automatically assigned to each lot in this notice as ESPO offers no guarantees or estimates of value that may pass through each individual lot (but the overall usage across all lots is not expected to exceed this overall framework value).

Options

The right to additional purchases while the contract is valid.

ESPO reserves the right to add or remove units to be provided throughout the life of the framework which are in line with the framework scope.

Main procurement category

Goods

Contract locations

• UK - United Kingdom

Not the same for all lots

CPV classifications are shown in Lot sections, because they are not the same for all lots.

Lot 1. Mowers and Associated Equipment

Description

Lot 1 covers the supply of mowers and associated equipment, including spare parts and maintenance services.

Lot value (estimated)

• 拢23,333,333 excluding VAT
• 拢28,000,000 including VAT

Framework lot values may be shared with other lots

CPV classifications

• 16310000 - Mowers
• 43325100 - Grounds-maintenance equipment
• 43830000 - Power tools

Same for all lots

Contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.

Lot 2. Hedge Cutters, Chainsaws, Blowers, Vacuums and Strimmers

Description

Lot 2 covers the supply of Hedge Cutters, Chainsaws, Blowers, Vacuums and Strimmers, including spare parts and maintenance services.

Lot value (estimated)

• 拢23,333,333 excluding VAT
• 拢28,000,000 including VAT

Framework lot values may be shared with other lots

CPV classifications

• 16000000 - Agricultural machinery
• 43810000 - Woodworking equipment
• 42642000 - Machine tools for working wood, bone, cork, hard rubber or hard plastics
• 77342000 - Hedge trimming
• 43325100 - Grounds-maintenance equipment
• 43830000 - Power tools

Same for all lots

Contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.

Lot 3. Sprayers, Spreaders and Water Pumps

Description

Lot 3 covers the supply of Sprayers, Spreaders and Water Pumps, including spare parts and maintenance services.

Lot value (estimated)

• 拢23,333,333 excluding VAT
• 拢28,000,000 including VAT

Framework lot values may be shared with other lots

CPV classifications

• 16000000 - Agricultural machinery
• 43325100 - Grounds-maintenance equipment
• 34390000 - Tractor accessories
• 42122161 - Cooling-water pumps
• 42122130 - Water pumps

Same for all lots

Contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.

Lot 4. Tractors

Description

Lot 4 covers the supply of Tractors, including spare parts and maintenance services.

Lot value (estimated)

• 拢23,333,333 excluding VAT
• 拢28,000,000 including VAT

Framework lot values may be shared with other lots

CPV classifications

• 16000000 - Agricultural machinery
• 34000000 - Transport equipment and auxiliary products to transportation
• 43325100 - Grounds-maintenance equipment

Same for all lots

Contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.

Lot 5. Trailers

Description

Lot 5 covers the supply of Trailers, including spare parts and maintenance services.

Lot value (estimated)

• 拢23,333,333 excluding VAT
• 拢28,000,000 including VAT

Framework lot values may be shared with other lots

CPV classifications

• 16000000 - Agricultural machinery
• 34000000 - Transport equipment and auxiliary products to transportation
• 43325100 - Grounds-maintenance equipment

Same for all lots

Contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.

Lot 6. Quad Bikes and Utility Vehicles

Description

Lot 6 covers the supply of Quad Bikes and Utility Vehicles, including spare parts and maintenance services.

Lot value (estimated)

• 拢23,333,333 excluding VAT
• 拢28,000,000 including VAT

Framework lot values may be shared with other lots

CPV classifications

• 34144700 - Utility vehicles
• 34113000 - 4-wheel-drive vehicles
• 16000000 - Agricultural machinery
• 34144900 - Electric vehicles
• 43325100 - Grounds-maintenance equipment

Same for all lots

Contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.

Lot 7. Woodchippers and Shredders

Description

Lot 7 covers the supply of Woodchippers and Shredders, including spare parts and maintenance services.

Lot value (estimated)

• 拢23,333,333 excluding VAT
• 拢28,000,000 including VAT

Framework lot values may be shared with other lots

CPV classifications

• 16000000 - Agricultural machinery
• 43810000 - Woodworking equipment
• 42642000 - Machine tools for working wood, bone, cork, hard rubber or hard plastics
• 43325100 - Grounds-maintenance equipment

Same for all lots

Contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.

Lot 8. Rollers

Description

Lot 8 covers the supply of Rollers, including spare parts and maintenance services.

Lot value (estimated)

• 拢23,333,333 excluding VAT
• 拢28,000,000 including VAT

Framework lot values may be shared with other lots

CPV classifications

• 34390000 - Tractor accessories
• 16000000 - Agricultural machinery
• 43325100 - Grounds-maintenance equipment

Same for all lots

Contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.

Lot 9. Plant Machinery

Description

Lot 9 covers the supply of Plant Machinery, including spare parts and maintenance services.

Lot value (estimated)

• 拢23,333,333 excluding VAT
• 拢28,000,000 including VAT

Framework lot values may be shared with other lots

CPV classifications

• 16000000 - Agricultural machinery
• 34144900 - Electric vehicles
• 43325100 - Grounds-maintenance equipment
• 43200000 - Earthmoving and excavating machinery, and associated parts

Same for all lots

Contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.

Framework

Maximum number of suppliers

Unlimited

Maximum percentage fee charged to suppliers

2%

Further information about fees

As a public body, ESPO have a statutory obligation to recover the costs incurred in the management of this Framework. This obligation is met by means of a Framework Fee which will be payable by the Suppliers to ESPO based on the total turnover of business conducted by them under the Framework.

The value of the Framework Fee shall be calculated as a percentage of the total value of business conducted by the Supplier under the Framework. Framework Fee payments will be plus VAT at the prevailing rate.

For further details, please refer to the tender documents.

Framework operation description

It should be noted that the Framework could be used in a number of ways where grounds maintenance machinery products are required. Customers wishing to buy Goods via the Framework will do so in the following way(s) in accordance with section 45 of the Procurement Act 2023 (and any subsequent amendment or re-enactment thereof):

Call-off without competition

'Calling-off' Goods from a Supplier identified who is: a) included in the Framework; b) suitable for meeting the Customer's specific needs; c) delivers to the geographical region/sub-region of the Customer, and; d) identified as offering the most advantageous solution to the Customer's requirements, based on the Framework pricing and the additional benefits offered by each Supplier.

Call-off with competition (Further Competitive Selection Process)

'Calling-off' by conducting a further competitive selection process amongst those Suppliers identified in the Framework as being able to provide the required Goods. Customers will assess the suppliers as set out in the terms and conditions of the Framework.

Please note that once this Framework is established, the right is reserved by the Customer when running a further competitive selection process, to invite the Suppliers to participate in an eAuction.

Please refer to the tender documents for any further details.

Award method when using the framework

Either with or without competition

Contracting authorities that may use the framework

As a Centralised procurement authority as defined in the Procurement Act 2023, the Framework is open for use by Public Bodies (defined at ) that also fall into one of the following classifications of user throughout all administrative regions of the UK: Local Authorities; Educational Establishments (including Academies); Central Government Departments and Agencies; Police, Fire & Rescue and Coastguard Emergency Services; NHS and HSC Bodies, including Ambulance Services; Registered Charities; Registered Social Landlords; The Corporate Office of the House of Lords, The Corporate Officer of the House of Commons; or any public body established by or under the Scotland Act 1998 or any Act of the Scottish Parliament. Details on general classification of end user establishments and geographical areas are available at:

Contracting authority location restrictions

• UK - United Kingdom

Participation

Legal and financial capacity conditions of participation

Lot 1. Mowers and Associated Equipment

Lot 2. Hedge Cutters, Chainsaws, Blowers, Vacuums and Strimmers

Lot 3. Sprayers, Spreaders and Water Pumps

Lot 4. Tractors

Lot 5. Trailers

Lot 6. Quad Bikes and Utility Vehicles

Lot 7. Woodchippers and Shredders

Lot 8. Rollers

Lot 9. Plant Machinery

Refer to the tender documents for conditions of participation.

Technical ability conditions of participation

Lot 1. Mowers and Associated Equipment

Lot 2. Hedge Cutters, Chainsaws, Blowers, Vacuums and Strimmers

Lot 3. Sprayers, Spreaders and Water Pumps

Lot 4. Tractors

Lot 5. Trailers

Lot 6. Quad Bikes and Utility Vehicles

Lot 7. Woodchippers and Shredders

Lot 8. Rollers

Lot 9. Plant Machinery

Refer to the tender documents for conditions of participation.

Particular suitability

Lot 1. Mowers and Associated Equipment

Lot 2. Hedge Cutters, Chainsaws, Blowers, Vacuums and Strimmers

Lot 3. Sprayers, Spreaders and Water Pumps

Lot 4. Tractors

Lot 5. Trailers

Lot 6. Quad Bikes and Utility Vehicles

Lot 7. Woodchippers and Shredders

Lot 8. Rollers

Lot 9. Plant Machinery

Small and medium-sized enterprises (SME)

Submission

Enquiry deadline

28 August 2026, 5:00pm

Tender submission deadline

4 September 2026, 12:00pm

Submission address and any special instructions

Refer to all instructions captured via /

Tenders may be submitted electronically

Yes

Languages that may be used for submission

English

Award decision date (estimated)

15 October 2026

Award criteria

Other information

Applicable trade agreements

• Government Procurement Agreement (GPA)

Conflicts assessment prepared/revised

Yes

Procedure

Procedure type

Open procedure

Documents

Associated tender documents

To tender (please proceed to step (e) if an expression of interest has already been completed):

(a) Go to / (b) Register (if not already registered on ProContract); (c) Search for tender opportunity 274_26 (via "View Opportunities" from the EastMidsTenders Portal); (d) Express an interest; (e) Download the tender documents (from the ProContract Activity summary screen).

Technical specifications to be met

Please refer to the tender documents (see above for further details including summary instructions on how to access these).

Contracting authority

Leicestershire County Council, trading as ESPO

• Public Procurement Organisation Number: PYDD-1122-TCVN

Barnsdale Way, Grove Park, Enderby

Leicester

LE19 1ES

United Kingdom

Contact name: Place and Environment Procurement Team

Email: tenders [at] espo.org

Website: /

Region: UKF22 - Leicestershire CC and Rutland

Organisation type: Public authority - sub-central government