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Construction Contract Leads

Scope

Description

The Trust is seeking to appoint contract cleaners to provide cleaning services across the Trust.

The tender will be presented in two lots with Lot 1 in schools based around Ipswich and Lot 2 in schools based around Tower Hamlets in London.

Bidders will be invited to submit offers for each Lot and the Trust may award both Lots to one supplier.

Total value (estimated)

• £4,200,000 including VAT

Above the relevant threshold

Contract dates (estimated)

• 1 April 2027 to 31 March 2030
• Possible extension to 31 March 2032
• 5 years

Description of possible extension:

2 x 12 month extension periods will be available if agreed in writing and signed by all parties

Options

The right to additional purchases while the contract is valid.

If other schools join the Trust, their cleaning services may be added to these contracts when any previous agreement ends.

Main procurement category

Services

CPV classifications

• 90919300 - School cleaning services

Not the same for all lots

Contract locations are shown in Lot sections, because they are not the same for all lots.

Lot 1. Ipswich Schools

Description

4 schools in the Ipswich area,made up of 1 secondary school, 2 primary schools and 1 SEND school.

A new primary school is being built in the area and will join this lot in due course.

Lot value (estimated)

• £2,554,230 including VAT

Contract locations

• UKH14 - Suffolk

Same for all lots

CPV classifications, contract dates and options are shown in the Scope section, because they are the same for all lots.

Lot 2. Tower Hamlet Schools

Description

3 Large Primary Schools in Tower Hamlets

Lot value (estimated)

• £1,645,770 including VAT

Contract locations

• UKI42 - Tower Hamlets

Same for all lots

CPV classifications, contract dates and options are shown in the Scope section, because they are the same for all lots.

Participation

Particular suitability

Lot 1. Ipswich Schools

Lot 2. Tower Hamlet Schools

Small and medium-sized enterprises (SME)

Submission

Submission type

Requests to participate

Deadline for requests to participate

28 August 2026, 12:00pm

Submission address and any special instructions

All bids are to be submitted via the Bidiful App.

Tenders may be submitted electronically

Yes

Languages that may be used for submission

English

Award decision date (estimated)

11 January 2027

Award criteria

Other information

Conflicts assessment prepared/revised

Yes

Procedure

Procedure type

Competitive flexible procedure

Competitive flexible procedure description

The procedure will consist of four distinct stages, allowing for an initial assessment of interested suppliers. Suppliers will be evaluated against the specific objectives of the new contract through the following stages:

• Selection Stage and Shortlisting

• Invitation to Tender (ITT) and Shortlisting for Presentation

• Presentation of Proposal to the Authority

• Reference Checking

The evaluation of the shortlisting process will be based on the information submitted by the bidding companies. A shortlist of suppliers will be compiled, with the 6 highest-scoring submissions invited to progress to the subsequent stage of the procurement process.

Only those companies that are selected and formally notified will be invited to submit a response during the ITT stage.

Documents

Associated tender documents

Documents will be available to bidders by contacting

julie.james [at] ace-advice.co.uk

Documents will be issued via the Bidiful App

Contracting authority

PARADIGM TRUST

• Companies House: 08469218
• Public Procurement Organisation Number: PRGM-1891-MXGD

Culloden Primary School

London

E14 0PT

United Kingdom

Email: finance [at] paradigmtrust.org

Region: UKI42 - Tower Hamlets

Organisation type: Public authority - sub-central government

Other organisation

These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.

ACE ADVICE LTD

Summary of their role in this procurement: Procurement Support

• Companies House: 12873828
• Public Procurement Organisation Number: PBBX-5711-VBGM

20 Wenlock Road

London

N1 7GU

United Kingdom

Contact name: Julie James

Email: julie.james [at] ace-advice.co.uk

Website: /

Region: UKI41 - Hackney and Newham

Contact organisation

Contact ACE ADVICE LTD for any enquiries.