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Construction Contract Leads

Scope

Description

East Midlands Railway requires a safety-critical depot trackwork maintenance service across Etches Park Depot (Derby), Eastcroft Depot (Nottingham) and Kettering Depot Sidings. The requirement covers routine inspections, light maintenance, planned and reactive repairs, emergency callout, quarterly signalling maintenance and supporting reporting/KPI management to protect safe depot operations and fleet readiness.

This procurement covers depot trackwork inspection, minor and planned repairs, emergency callout and signalling maintenance across EMR's depot estate. The service is business-critical and must be delivered to the relevant Network Rail standards, depot lease conditions, EMR safety requirements, agreed mobilisation arrangements, and contract KPIs/SLAs. The intended procurement approach is a single integrated scope to allow supplier innovation, transparent competition and value for money under the Procurement Act 2023.

Total value (estimated)

• 拢2,368,000 excluding VAT
• 拢2,841,600 including VAT

Above the relevant threshold

Contract dates (estimated)

• 30 December 2026 to 2 December 2028
• Possible extension to 30 November 2030
• 3 years, 11 months, 2 days

Description of possible extension:

The Contract duration will be Contract term: Initial period of 2 years, with the option to extend for two additional 1-year periods (2+1+1).

Options

The right to additional purchases while the contract is valid.

Any compliant option for additional or repeat goods, services or works following contract expiry will be considered only in accordance with the Procurement Act 2023 and EMR governance.

Main procurement category

Services

CPV classifications

• 50225000 - Railway-track maintenance services

Contract locations

• UKF - East Midlands (England)

Participation

Particular suitability

Small and medium-sized enterprises (SME)

Submission

Enquiry deadline

14 August 2026, 11:00am

Submission type

Tenders

Tender submission deadline

28 August 2026, 11:00am

Submission address and any special instructions

Please submit via the Wax portal

Tenders may be submitted electronically

Yes

Languages that may be used for submission

English

Award decision date (estimated)

27 November 2026

Recurring procurement

Publication date of next tender notice (estimated): 2 January 2029

Award criteria

Other information

Description of risks to contract performance

Whilst the broad scope of the requirement is known at the commencement of this procurement, the precise nature, timing, volume and sequencing of some activities cannot be fully determined at this stage.

EMR therefore reserves the right to modify the Contract, in accordance with the Procurement Act.

Conflicts assessment prepared/revised

Yes

Procedure

Procedure type

Competitive flexible procedure

Special regime

Utilities

Competitive flexible procedure description

The procurement process will be conducted as a two-stage procedure, designed to evaluate bidders' capability, quality of submission and commercial offering before progressing to a negotiations/ dialogue phase.

During Stage 1, Tenderers will be required to submit an initial Tender comprising responses to the quality requirements and a completed pricing schedule. In addition, all Tenderers must satisfy the mandatory requirements of the Pre-Selection Questionnaire (PSQ), which will be assessed on a pass/fail basis.

Initial Tenders will be evaluated in accordance with the scoring criteria detailed in this document. Tenderers that do not fail any mandatory PSQ requirements and achieve an overall evaluation score of 65% or above will be invited to participate in Stage 2.

Stage 2 will consist of a structured negotiation /dialogue phase with shortlisted Tenderers. Initial Tenders will form the basis of negotiations/ dialogue, which may include discussions and refinements relating to technical, commercial and delivery aspects of the proposed solution.

Following the conclusion of negotiations/ dialogue, Tenderers will be invited to submit a final revised tender. Revised Tenders will be evaluated in accordance with the scoring criteria detailed in this document. EMR reserves the right to undertake a further interview and/or clarification stage following receipt of the final revised Tenders.

The Contract will be awarded to the Tenderer submitting the most advantageous Tender, based on the scores achieved following the evaluation of the final revised Tender.

Please note: Where a suitable solution is offered at the initial Tender stage, EMR reserves the right to award the Contract on the basis of the initial Tender without entering into negotiations/ dialogue.

Documents

Associated tender documents

Please use the link above to access the documents.

Technical specifications to be met

Contracting authority

TRANSPORT UK EAST MIDLANDS LIMITED

• Companies House: 09860485
• Public Procurement Organisation Number: PYJP-8287-BJGL

2nd Floor St Andrew's House

London

EC4A 3AG

United Kingdom

Email: Procurement [at] eastmidlandsrailway.co.uk

Region: UKI31 - Camden and City of London

Organisation type: Private utility