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Scope

Description

The Authority would like to formally engage with industry via this UK4 Notice. The Lightning Delivery Team requires the Supplier to provide diagnostic and repair services in support of the Spectroil M machines. The Spectroil M machines are utilised to perform analysis of oil samples from the F-35 engine and lift fan. The proposed requirement will cover the annual servicing, calibration and repair of the equipment. The Supplier will be responsible for:

- One annual preventative maintenance & service visit per year, per unit for the four Spectroil M machines, inclusive of all required parts and spares.

- Repair activities for the four Spectroil M machines throughout the duration of the contract, as required. The contractor shall provide all personnel, repeat attendances, labour, replacement parts, spares, consumables, tools (including any specialist equipment) and any other resources required to rectify identified faults.

- Call out activities will be completed at UK mainland sites only.

- Provision for the ad-hoc supply of consumables (The Authority may utilise this as an option).

Expressions of interest to participate in this requirement are to be submitted on the Defence Sourcing Portal (DSP) by completing the Procurement Specific Questionnaire (PSQ). The PSQ shall be assessed on DSP using the selection criteria within the PSQ guidance document and within each question. Suppliers are expected to provide all mandatory information and to not be subject to a mandatory exclusion, it is the intention of the Authority to down select, and only fully compliant suppliers will be invited to tender. The deadline for completion of the PSQ and expressing an interest in this requirement is 23:59 on 28/08/2026.

Contract Reference: 715871491

Risk Assessment Ref: RAR-QPCQ5LK

Cyber Risk Profile: Level 0 (Basic)

The anticipated Spectroil M Contract shall be one (1) year from 2027 to 2028, plus options (1 year + 1 year) - subject to approvals from Contract Award (CA). The final confirmed duration including any Contractual Option(s), will be provided in the ITT documentation.

Total value (estimated)

• 拢210,000 excluding VAT
• 拢250,000 including VAT

Above the relevant threshold

Contract dates (estimated)

• 26 February 2027 to 26 February 2028
• Possible extension to 26 February 2030
• 3 years, 1 day

Description of possible extension:

The Contract will include the option to extend the duration for up to two (2) years in one (1) year increments.

Options

The right to additional purchases while the contract is valid.

The Contract will include the option for the provision of ad-hoc consumables. Tenderers shall be provided with NATO Stock Numbers (NSNs) for the consumables identified to support the use of the Spectroil M units. The list will be provided within the tender documentation and is not exhaustive. The full spares required for the sustainment of the Spectroil M units are required to be made available if requested. The Authority reserves the right to add further items of a similar nature to the Contract post award. The Authority reserve the right, at its absolute discretion, to not take up any or all the option(s) listed. Further information on the option(s) will be provided in the Tender.

Main procurement category

Services

CPV classifications

• 50412000 - Repair and maintenance services of testing apparatus
• 50433000 - Calibration services

Contract locations

• UK - United Kingdom

Participation

Legal and financial capacity conditions of participation

The financial capacity conditions of participation and the associated evaluation criteria are set out in the PSQ and Spectroil Maintenance PSQ guidance documentation.

Suppliers and associated persons are required to register on the Central Digital Platform and share up-to-date information.

The Authority shall assess suppliers (or where relevant, a connected person), an associated person or a sub-contractor to determine whether mandatory or discretionary grounds for exclusion apply, in accordance with The Procurement Act 2023.

Please see the PSQ for full information on financial requirements.

Technical ability conditions of participation

The technical ability conditions of participation and the associated evaluation criteria are set out in the PSQ and Spectroil Maintenance PSQ guidance documentation.

Particular suitability

Small and medium-sized enterprises (SME)

Submission

Enquiry deadline

24 August 2026, 11:59pm

Submission type

Requests to participate

Deadline for requests to participate

28 August 2026, 11:59pm

Submission address and any special instructions

/

Tenders may be submitted electronically

Yes

Languages that may be used for submission

English

Award decision date (estimated)

26 February 2027

Award criteria

Other information

Conflicts assessment prepared/revised

Yes

Procedure

Procedure type

Competitive flexible procedure

Competitive flexible procedure description

The Authority intends to conduct the Spectroil Maintenance Project through the Competitive Flexible Procedure in accordance with the Procurement Act 2023. The Authority intends to conduct the procurement in up to three stages.

Stage 1 is the Procurement Specific Questionnaire (PSQ). The PSQ will be assessed based on the selection criteria within the PSQ and Spectroil Maintenance - PSQ Guidance document. Down selection of Suppliers will be based on PASS/FAIL evaluation for the questions within the questionnaire, to determine if the supplier meets the required conditions of participation. Only the complaint suppliers shall be invited to the next stage - Invitation to Tender (ITT).

Stage 2 is the issue of the initial ITT. Shortlisted suppliers who meet the conditions of participation are invited to submit their full tender.

Stage 3 (if used) would involve issue of a modified ITT in accordance with Section 31 (2) (a). However, the Authority reserves the right to make an award following evaluation of the initial tender submissions (Stage 2) where it considers that the award criteria have been satisfactorily met, without proceeding to any further stages.

The Authority reserves the right under the Procurement Act 2023 to:

To cancel the procurement procedure at any stage.

Not award a contract as a result of the procurement process.

Make any modifications during a competitive flexible procedure, provided that the deadline to participate or submit a first or only tender has not passed (section 31(1)(b)).

Make non substantial modifications, during a competitive flexible procedure, up to the deadline of the final tendering stage (section 31(2)(a)).

Refine or supplement the award criteria during a competitive flexible procedure (section 24(1)).

The issue of the PSQ is not a commitment by the Authority to subsequently issue an invitation to tender, invitation to negotiate or place a contract. Neither does the issue of this or subsequent documents create any implied contract between the Authority and any participant, and any such implied contract is expressly excluded.

Documents

Documents to be provided after the tender notice

Subsequent documents shall be issued with the ITT, via DSP.

Contracting authority

Defence Equipment and Support

• Public Procurement Organisation Number: PVRL-5831-GLMM

MOD Abbey Wood

Bristol

BS34 8JH

United Kingdom

Email: deslightning-commercial [at] mod.gov.uk

Website:

Region: UKK12 - Bath and North East Somerset, North Somerset and South Gloucestershire

Organisation type: Public authority - central government