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Construction Contract Leads

Scope

Reference

1571

Description

City of Doncaster Council (The Council) intends to establish a 2‑supplier ranked framework agreement for the supply only of aftermarket parts and related consumables for heavy commercial vehicles (>3.5T) in its fleet. The framework will ensure continuity of supply, competitive pricing, assured quality, and responsive delivery to support workshop operations. Framework structure & duration • Structure: one (1) lot; two (2) suppliers appointed on a ranked basis (Supplier A = Rank 1; Supplier B = Rank 2). • Duration: 48 months total comprising an initial period of 24 months with 2 × 12‑month extension options at the Councils discretion. • Estimated spend: £50,000 per annum based on historic spend reports (the Council offers no minimum or maximum commitment; spend is demand‑driven). Non‑committal This framework places no obligation on the Council to purchase any specific volumes. Call‑offs are subject to operational need and budget availability.

Commercial tool

Establishes a framework

Total value (estimated)

• £300,000 excluding VAT
• £360,000 including VAT

Above the relevant threshold

Contract dates (estimated)

• 16 September 2026 to 15 September 2028
• Possible extension to 15 September 2030
• 4 years

Description of possible extension:

2*12 month extension periods available.

Main procurement category

Goods

CPV classifications

• 34330000 - Spare parts for goods vehicles, vans and cars
• 34300000 - Parts and accessories for vehicles and their engines

Contract locations

• UKE31 - Barnsley, Doncaster and Rotherham

Framework

Maximum number of suppliers

Unlimited

Maximum percentage fee charged to suppliers

0%

Framework operation description

Standard Goods Ordering Procedure 32.2 The Council will place an Order for the Standard Goods under the Framework Agreement, as set out in Part 1 of Schedule 1, without re-opening competition by: (a) identifying the relevant Goods as set out in the Specification (Schedule 1); (b) sending an Order by selecting the Supplier ranked 1st from the Framework Agreement; (c) if the identified Supplier is not able to provide the Goods, following their confirmation to that effect, the Council will send an Order to the next ranked Supplier from the Framework Agreement; (d) repeat the process set out in clause 4.2(c) until the Order is fulfilled or there are no further Framework Providers qualified to fulfil it. Competed Service/Bespoke Goods Further Competition and Ordering Procedure 32.3 Competed Services and/or Bespoke Goods will be subject to a Further Competition. The Council shall: (a) identify the Competed Goods and/or Bespoke Services requirements; (b) send a Further Competition Request to all Suppliers on the Framework Agreement capable of performing the Contract for the Competed Goods and/or Bespoke Goods requirements and inviting them within a specified time limit to submit a Supplemental Tender; (c) supplement and refine the Call-off Terms and Conditions only to the extent permitted by and in accordance with the requirements of the Regulations and Guidance. 31 (d) evaluate Supplemental Tenders received against the Competed Goods Evaluation Criteria or the Bespoke Goods Evaluation Criteria; and (e) subject to clause 4.5, the Council will place an Order with the successful Supplier from the Framework Agreement.

Award method when using the framework

Either with or without competition

Contracting authorities that may use the framework

Establishing party only

Participation

Legal and financial capacity conditions of participation

See Section 1 Part C and Section 3 Part A for the conditions of participation that are applicable to this opportunity.

Technical ability conditions of participation

See Section 1 Part C and Section 3 Part A for the conditions of participation that are applicable to this opportunity.

Particular suitability

• Small and medium-sized enterprises (SME)
• Voluntary, community and social enterprises (VCSE)

Submission

Enquiry deadline

7 August 2026, 4:00pm

Tender submission deadline

19 August 2026, 12:00pm

Submission address and any special instructions

Tenders may be submitted electronically

Yes

Languages that may be used for submission

English

Award decision date (estimated)

26 August 2026

Recurring procurement

Publication date of next tender notice (estimated): 17 July 2030

Award criteria

Other information

Conflicts assessment prepared/revised

Yes

Procedure

Procedure type

Open procedure

Justification for not publishing a preliminary market engagement notice

Market for this requirement is understood well and there are no changes to the goods in demand that would mean market engagement provided any additional value to this procurement.

Contracting authority

City of Doncaster Council

• Public Procurement Organisation Number: PLHR-4113-HMNQ

Civic Office, Waterdale

Doncaster

DN1 3BU

United Kingdom

Contact name: Lewis Lindley

Telephone: +44 1302736765

Email: Lewis.Lindley [at] doncaster.gov.uk

Website: /

Region: UKE31 - Barnsley, Doncaster and Rotherham

Organisation type: Public authority - sub-central government