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Construction Contract Leads

Scope

Description

The Astley Cooper School:

We are proud to welcome you to The Astley Cooper School, an 11-18 secondary school on the outskirts of Hemel Hempstead in Hertfordshire. Our vision is to ensure that when students leave, they have become successful, well rounded and confident individuals prepared to succeed in the modern world.

Our school is one that is inclusive and ambitious for all our students. Our students are friendly and respectful, and our staff are hard-working and committed to providing the best opportunities for all students.

We encourage personal growth, academic excellence and character development. We embrace diversity and support one another to create an inclusive environment that builds resilience and empowers every individual to reach their full potential to become responsible and respectful members of society.

Further information regarding the School can be obtained here: /

Tender information:

The successful tenderer will be required to provide excellent cleaning services at The Astley Cooper School, which has 991 pupils and 131 teaching and support staff.

The contract term being tendered is for three years, 1st April 2027 – 31st March 2030. There is an option for a further extension period for up to two additional years to 31st March 2032.

The contract offers an excellent opportunity to review and propose enhancements to the current cleaning services at the schools. This includes both core term time cleaning and periodic deep cleaning throughout the year.

The school is keen to secure a high quality cleaning service whereby its students are able to enjoy excellence in education, supported by excellently kept facilities.

The school expects both a tightly managed service and high levels of productivity to be delivered by the cleaning staff at all times, and the school expects a management style delivered by the successful contractor that supports, encourages and develops the cleaning staff. There must be full transparency of contract administration to ensure clear reporting of delivered hours.

The school is not obliged to accept the lowest price submitted for this tender, rather the school is keen to secure best value from this contract and to deliver best value to its students. Innovative and creative ideas as to how the cleaning services can be developed and improved, will be welcomed. The school seeks a contractor that is keen to work in partnership and who will deliver to its highest abilities, at all times.

Competitive Flexible Procedure

This procurement will be run under the Competitive Flexible Procedure. This will follow a two stage approach, with stage 1 being the Procurement Specific Questionnaire (PSQ). Here a minimum of 5 candidates (or less, in the event less than 5 meet the minimum criteria) and a maximum of 10 candidates, will progress to stage 2. Any selection of tenderers will be based solely on the criteria set out for the procurement and a minimum score of 60% must be achieved.

Selected tenderers will then be invited to stage 2, the Invitation To Tender (ITT). Here, the evaluation of tender response will be set as 35% price and 65% quality.

Value of contract:

The annual value of the current contract is £227,709

Therefore the potential value of this contract for the 5 years is £1,138,545

The contract shall be a fixed price contract with invoices raised monthly to the school. The tender process will be run under a two stage Competitive Flexible procedure.

Additional requirements and information:

•The school has a minimum requirement for a contractor’s employers' liability and public liability insurances of £5 million

•The minimum annual turnover that your company must have achieved to be considered for this opportunity is £750,000

•There are not any incumbent cleaning staff currently within the Local Government Pension Scheme

•The cleaning services are currently contracted to Kindred

•The client reserves the right not to appoint in conclusion of this project.

•The contract will be monitored during the whole term by RIVA Partnership where an information management template will be provided by RIVA and must be completed monthly by the contractor. This mandatory reporting is required to support monthly invoices, without which these cannot be paid.

For more information about this opportunity, please visit the eSourcing portal at:

To respond to this opportunity, please click here:

Total value (estimated)

• £1,138,545 excluding VAT
• £1,366,254 including VAT

Above the relevant threshold

Contract dates (estimated)

• 1 April 2027 to 1 April 2030
• Possible extension to 31 March 2032
• 5 years

Description of possible extension:

There is an option for a further extension period for up to two additional years to 31st March 2032.

Main procurement category

Services

CPV classifications

• 90919300 - School cleaning services

Contract locations

• UKH23 - Hertfordshire

Participation

Particular suitability

• Small and medium-sized enterprises (SME)
• Voluntary, community and social enterprises (VCSE)

Submission

Enquiry deadline

28 August 2026, 12:00pm

Submission type

Tenders

Deadline for requests to participate

28 August 2026, 12:00pm

Submission address and any special instructions

Tenders may be submitted electronically

Yes

Languages that may be used for submission

English

Award decision date (estimated)

1 February 2027

Award criteria

Other information

Applicable trade agreements

• Government Procurement Agreement (GPA)
• Comprehensive and Progressive Agreement for Trans-Pacific Partnership (CPTPP)

Conflicts assessment prepared/revised

Yes

Procedure

Procedure type

Competitive flexible procedure

Competitive flexible procedure description

This procurement will be run under the Competitive Flexible Procedure. This will follow a two stage approach, with stage 1 being the Procurement Specific Questionnaire (PSQ). Here a minimum of 5 candidates (or less, in the event less than 5 meet the minimum criteria) and a maximum of 10 candidates, will progress to stage 2. Any selection of tenderers will be based solely on the criteria set out for the procurement and a minimum score of 60% must be achieved.

Selected tenderers will then be invited to stage 2, the Invitation To Tender (ITT). Here, the evaluation of tender response will be set as 35% price and 65% quality.

Contracting authority

The Astley Cooper School

• Public Procurement Organisation Number: PDZP-6286-CDRN

St Agnells Lane, Hemel Hempstead

Herts

HP2 7HL

United Kingdom

Contact name: Rachel OGrady

Telephone: +44 1252 977017

Email: tenders [at] rivapartnership.co.uk

Region: UKH23 - Hertfordshire

Organisation type: Public authority - sub-central government

Other organisation

These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.

RIVA Partnership Ltd

Summary of their role in this procurement: Procurement Consultancy supporting the Contracting Authority

• Public Procurement Organisation Number: PPWL-9222-MYRJ

Hones Business Park, 1 Waverley Lane

Farnham

GU9 8BB

United Kingdom

Contact name: Rachel OGrady

Telephone: +44 1252 977017

Email: tenders [at] rivapartnership.co.uk

Region: UKJ25 - West Surrey

Contact organisation

Contact The Astley Cooper School for any enquiries.