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Construction Contract Leads

Scope

Description

Maidstone Grammar School for Girls (MGGS) 鈥� Cleaning Tender

MGGS is a very special place. Our students love learning; they are talented, compassionate and inquiring young people who have a deep sense of belonging and commitment to their school.

As an outstanding school we are 鈥楢 forward-thinking community with a tradition of excellence鈥�, ensuring we develop young adults of character, who are able to flourish as adults in today鈥檚 society. At MGGS we focus on students as individuals, fully engaging with the latest technology available to enhance students鈥� learning.

Our academic curriculum at MGGS provides students with outstanding examination results year on year.

Further information regarding the School can be obtained here: /

Tender information:

The successful tenderer will be required to provide excellent cleaning services at MGGS, which has 1281 pupils and 159 teaching and support staff, including casual support staff.

The contract term being tendered for 3 years, from 01/04/2027 鈥� 31/03/2030. There is an option for a further extension period for up to two additional years to 31/03/2032.

The contract offers an excellent opportunity to review and propose enhancements to the current cleaning services at the schools. This includes both core term time cleaning and periodic deep cleaning throughout the year.

The school is keen to secure a high quality cleaning service whereby its students are able to enjoy excellence in education, supported by excellently kept facilities.

The school expects both a tightly managed service and high levels of productivity to be delivered by the cleaning staff at all times, and the school expects a management style delivered by the successful contractor that supports, encourages and develops the cleaning staff. The school also values effective two-way communication with the successful contractor.

The school is not obliged to accept the lowest price submitted for this tender, rather the school is keen to secure best value from this contract and to deliver best value to its students. Innovative and creative ideas as to how the cleaning services can be developed and improved, will be welcomed. The school seeks a contractor that is keen to work in partnership and who will deliver to its highest abilities, at all times.

Competitive Flexible Procedure

This procurement will be run under the Competitive Flexible Procedure. This will follow a two stage approach, with stage 1 being the Procurement Specific Questionnaire (PSQ). Here a minimum of 5 candidates (or less, in the event less than 5 meet the minimum criteria) and a maximum of 10 candidates, will progress to stage 2. Any selection of tenderers will be based solely on the criteria set out for the procurement and a minimum score of 60% must be achieved.

Selected tenderers will then be invited to stage 2, the Invitation To Tender (ITT). Here, the evaluation of tender response will be set as 35% price and 65% quality.

Value of contract:

The annual value of the current contract is 拢221,238

Therefore the value of this contract is 拢1,106,190

The contract shall be a fixed price contract with invoices raised monthly to the school. The tender process will be run under a two stage Competitive Flexible procedure.

Additional requirements and information:

鈼廡he school has a minimum requirement for a contractor鈥檚 employers' liability and public liability insurances of 拢5 million

鈼廡he minimum annual turnover that your company must have achieved to be considered for this opportunity is 拢750,000

鈼廡here is one member incumbent cleaning staff currently within the Local Government Pension Scheme

鈼廡he cleaning services are currently contracted to Ridge Crest

鈼廡he client reserves the right not to appoint in conclusion of this project.

For more information about this opportunity, please visit the eSourcing portal at:

To respond to this opportunity, please click here:

Total value (estimated)

• 拢1,106,190 excluding VAT
• 拢1,327,428 including VAT

Above the relevant threshold

Contract dates (estimated)

• 1 April 2027 to 1 April 2030
• Possible extension to 31 March 2032
• 5 years

Description of possible extension:

There is an option for a further extension period for up to two additional years to 31/03/2032.

Main procurement category

Services

CPV classifications

• 90919300 - School cleaning services

Contract locations

• UKJ4 - Kent

Participation

Particular suitability

• Small and medium-sized enterprises (SME)
• Voluntary, community and social enterprises (VCSE)

Submission

Enquiry deadline

28 August 2026, 12:00pm

Submission type

Tenders

Deadline for requests to participate

28 August 2026, 12:00pm

Submission address and any special instructions

Tenders may be submitted electronically

Yes

Languages that may be used for submission

English

Award decision date (estimated)

4 February 2027

Award criteria

Other information

Applicable trade agreements

• Government Procurement Agreement (GPA)
• Comprehensive and Progressive Agreement for Trans-Pacific Partnership (CPTPP)

Conflicts assessment prepared/revised

Yes

Procedure

Procedure type

Competitive flexible procedure

Competitive flexible procedure description

This procurement will be run under the Competitive Flexible Procedure. This will follow a two stage approach, with stage 1 being the Procurement Specific Questionnaire (PSQ). Here a minimum of 5 candidates (or less, in the event less than 5 meet the minimum criteria) and a maximum of 10 candidates, will progress to stage 2. Any selection of tenderers will be based solely on the criteria set out for the procurement and a minimum score of 60% must be achieved.

Selected tenderers will then be invited to stage 2, the Invitation To Tender (ITT). Here, the evaluation of tender response will be set as 35% price and 65% quality.

Contracting authority

Maidstone Grammar School for Girls

• Public Procurement Organisation Number: PTQY-2843-GHRH

Buckland Road, Maidstone

Kent

ME16 0SF

United Kingdom

Contact name: Rachel OGrady

Telephone: +44 1252 977017

Email: tenders [at] rivapartnership.co.uk

Region: UKJ45 - Mid Kent

Organisation type: Public authority - sub-central government

Other organisation

These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.

RIVA Partnership Ltd

Summary of their role in this procurement: Procurement Consultancy supporting the Contracting Authority

• Public Procurement Organisation Number: PPWL-9222-MYRJ

Hones Business Park, 1 Waverley Lane

Farnham

GU9 8BB

United Kingdom

Contact name: Rachel OGrady

Telephone: +44 1252 977017

Email: tenders [at] rivapartnership.co.uk

Region: UKJ25 - West Surrey

Contact organisation

Contact Maidstone Grammar School for Girls for any enquiries.