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Changes to notice

This notice has been edited. The previous version is still available.

Query log updated 22.07.2026.

Scope

Reference

PH-2026-1

Description

Penzance Council is sourcing an appropriately qualified contractor to submit a quote for the repair and replacement of elements of the Penlee House Gallery & Museum roof.

Project background:

A roof survey undertaken in 2024 established areas of the roof of Penlee House which were causing water ingress and therefore required repair or replacement. Priority areas of work have been identified, as detailed in the specification document and plans attached to this tender, and it is these works for which Penzance Council seeks a qualified contractor.

In order for Penzance Council to appropriately plan and budget for the subsequent contract, we would require the successful contractor to supply accurate details of:

a) Method statement for all areas of work detailed in specification

b) Detail of products to be used

c) Limits of works

d) Insurance information

e) Cost breakdown as per specification. Please complete 'Price Schedule' spreadsheet, provided with tender notice, with all costs.

f) Evidence of having carried out similar pieces of work.

Returned quotations for the repair and replacement of the required areas of the roof will be assessed on three main criteria in order to appoint the successful contractor to undertake this work:

1) Comprehensive explanation on how the contractor will achieve the requirements set out = 30%

2) Cost = 40%

3) History/Evidence of having carried out similar pieces of work in the past = 30%

Total value (estimated)

• 拢105,427 excluding VAT
• 拢126,512.40 including VAT

Below the relevant threshold

Contract dates (estimated)

• 24 August 2026 to 30 October 2026
• Possible extension to 18 December 2026
• 3 months, 26 days

Description of possible extension:

Scope to discuss extensions, depending on contractor availability and weather conditions.

Main procurement category

Works

CPV classifications

• 45100000 - Site preparation work
• 45260000 - Roof works and other special trade construction works
• 45450000 - Other building completion work

Contract locations

• UKC - North East (England)
• UKD - North West (England)
• UKE - Yorkshire and the Humber
• UKF - East Midlands (England)
• UKG - West Midlands (England)
• UKH - East of England
• UKI - London
• UKJ - South East (England)
• UKK - South West (England)

Participation

This procurement is reserved for

• UK suppliers
• Small and medium-sized enterprises (SMEs) and voluntary, community and social enterprises (VCSEs)

Particular suitability

Small and medium-sized enterprises (SME)

Submission

Enquiry deadline

29 July 2026, 5:00pm

Tender submission deadline

11 August 2026, 5:00pm

Submission address and any special instructions

Quotations for the tender should be returned to tenders [at] penzance-tc.gov.uk

Tenders may be submitted electronically

No

Award criteria

Procedure

Procedure type

Below threshold - open competition

Documents

Associated tender documents

Invitation to Tender_Penlee House Roof.pdf

Invitation to Tender

MJ-258-01- Roof and Site Plan [A3].pdf

Roof and Site Plan

MJ-258-02- Roof Plan and detail [A3].pdf

Roof Plan and Detail

Price Schedule_for tender.xlsx

Price Schedule spreadsheet for completion

Penlee House Roof works- Specification Rev C.pdf

Penlee House Roof Works Specification

Penlee House Asbestos Site Survey.pdf

Penlee House Asbestos Survey Report

Tender Query Log_v3.xlsx

Query Log Version 3

Contracting authority

Penzance Town Council

• Public Procurement Organisation Number: PYNG-4641-RJNQ

Penlee Centre

Penzance

TR18 4HE

United Kingdom

Contact name: Anna Renton / Verity Anthony

Telephone: 01736 363625

Email: director [at] penleehouse.org.uk

Region: UKK30 - Cornwall and Isles of Scilly

Organisation type: Public authority - sub-central government