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Construction Contract Leads

Section I: Contracting authority

I.1) Name and addresses

Renfrewshire Council

Renfrewshire House, Cotton Street

Paisley

PA1 1JB

Contact

Kevin Milliken

Email

kevin.milliken [at] renfrewshire.gov.uk

Telephone

+44 3003000300

Country

United Kingdom

NUTS code

UKM83 - Inverclyde, East Renfrewshire and Renfrewshire

Internet address(es)

Main address

Buyer's address

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

Tenders or requests to participate must be submitted to the above-mentioned address

I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Replacement of Windows and Doors

Reference number

RC-CPU-24-275

II.1.2) Main CPV code

• 45421130 - Installation of doors and windows

II.1.3) Type of contract

Works

II.1.4) Short description

Renfrewshire Council are seeking to enter into two (2) Contracts, Reactive Replacement Windows and Doors for Building Services and Replacement of Windows and Doors Programme for Housing Investment. ]

There are two separate Contracts included within this Invitation to Tender as detailed below:

Lot 1 - Reactive Replacement Windows and Doors (Contract 1)

Lot 2 - Replacement of Windows and Doors Programme (Contract 2)

Tenderers are invited to bid for one or both Lots. The Most Economically Advantageous tender for each Lot will be awarded the Contract.

The Council reserves the right to award one Contract or both Contracts. This decision will be at the sole discretion of the Council.

II.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for all lots

II.2) Description

II.2.1) Title

Reactive Replacement Windows and Doors

Lot No

1

II.2.2) Additional CPV code(s)

• 45421130 - Installation of doors and windows

II.2.3) Place of performance

NUTS codes

• UKM83 - Inverclyde, East Renfrewshire and Renfrewshire

Main site or place of performance

Renfrewshire

II.2.4) Description of the procurement

Renfrewshire Council has the requirement to appoint a suitably experienced Contractor to undertake the work as part of Lot 1 Reactive Replacement Windows and Doors. This Contract focuses on the reactive requirements of Building Services.

The appointed Contractor will be required to measure, supply and fit within the timescales stipulated in the Specification.

II.2.5) Award criteria

Quality criterion - Name: Works Delivery / Weighting: 20

Quality criterion - Name: Delivering Value / Weighting: 15

Quality criterion - Name: Zero Defects / Weighting: 10

Quality criterion - Name: Turnaround Times / Weighting: Pass/Fail

Quality criterion - Name: Community Benefits Outcome Menu / Weighting: 2

Quality criterion - Name: Community Benefits Methodology / Weighting: 3

Quality criterion - Name: Fair Work First / Weighting: 5

Price - Weighting: 45

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

36

This contract is subject to renewal

Yes

Description of renewals

The Council has the option to extend the Contract(s) and that decision will be of the Council. If the extensions are not utilised the Council will be expected to tender a new Contract throughout 2029.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Tenderers should be aware that there is no minimum guarantee of spend as this is a Measured Term Contract and the Employer does not guarantee the contractor any continuity or value of works. Orders to carry out works will be raised by the Employer on an 鈥渁s required鈥� basis.

II.2) Description

II.2.1) Title

Replacement of Windows and Doors Programme

Lot No

2

II.2.2) Additional CPV code(s)

• 45421130 - Installation of doors and windows

II.2.3) Place of performance

NUTS codes

• UKM83 - Inverclyde, East Renfrewshire and Renfrewshire

Main site or place of performance

Renfrewshire

II.2.4) Description of the procurement

Renfrewshire Council has the requirement to appoint a suitably and experienced Contractor to undertake the Lot 2 requirements which is the replacement of windows to circa 2,550 Council Housing Properties and replacement of doors to 564 Council Housing Properties.

This work is is expected to be delivered over a 5-year period, this consists of 3 Years with the Council having the sole decision to extend on two separate occasions for up to 12 months on each occasion.

II.2.5) Award criteria

Quality criterion - Name: Works Delivery / Weighting: 22.5

Quality criterion - Name: Delivering Value / Weighting: 20

Quality criterion - Name: Zero Defects / Weighting: 2.5

Quality criterion - Name: Turnaround Times / Weighting: Info Only

Quality criterion - Name: Mandated Community Benefits / Weighting: Pass/Fail

Quality criterion - Name: Community Benefits Outcome Menu / Weighting: 2

Quality criterion - Name: Community Benefits Methodology / Weighting: 3

Quality criterion - Name: Fair Work First / Weighting: 5

Price - Weighting: 45

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

36

This contract is subject to renewal

Yes

Description of renewals

The Council has the option to extend the Contract(s) and that decision will be of the Council. If the extensions are not utilised the Council will be expected to tender a new Contract throughout 2029.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Tenderers should be aware that there is no minimum guarantee of spend as this is a Measured Term Contract and the Employer does not guarantee the contractor any continuity or value of works. Orders to carry out works will be raised by the Employer on an 鈥渁s required鈥� basis.

Section III. Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

III.2) Conditions related to the contract

III.2.2) Contract performance conditions

There are performance conditions within both Contracts (Lot 1 & Lot 2) relating to Community Benefits and Fair Work First.

Section IV. Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date

24 August 2026

Local time

12:00pm

IV.2.4) Languages in which tenders or requests to participate may be submitted

English

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 21 January 2027

IV.2.7) Conditions for opening of tenders

Date

24 August 2026

Local time

12:00pm

Place

Renfrewshire

Information about authorised persons and opening procedure

The Tender will be opened by Two Procurement Officers.

Section VI. Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

Estimated timing for further notices to be published: The Contract Period is 3 years with the Council having the option to extend for up to 12 months on two separate occasions. The Initial Contract Period will end on 18 January 2030.

If the Council does not intend to extend the Contract a new tendering exercise would be expected to take place during 2029.

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

INSERT SDOCS RFD

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 30607. For more information see:

The Contracting Authority does not intend to include a sub-contract clause as part of community benefits (as per Section 25 of the Procurement Reform (Scotland) Act 2014) in this contract for the following reason:

A sub-contract clause has been included in this contract. For more information see:

Community benefits are included in this requirement. For more information see:

A summary of the expected community benefits has been provided as follows:

Please refer to the Conditions within the Contract

(SC Ref:837917)

VI.4) Procedures for review

VI.4.1) Review body

Please refer to VI.4.3 below

UK

Country

United Kingdom

VI.4.2) Body responsible for mediation procedures

Please refer to VI.4.3 below

UK

Country

United Kingdom

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures

An economic operator that suffers or risk suffering, loss or damage attributable to breach of duty under the Public Contracts (Scotland) Regulations 2015 (SSI 2015/446, as amended) may bring proceedings in the Sheriff Court or the Court of Session in accordance with Regulation 88 of the 2015 Regulations.

VI.4.4) Service from which information about the review procedure may be obtained

Court of Session

Parliament Square

Edinburgh

EH1 1RQ

Country

United Kingdom