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Construction Contract Leads

Scope

Description

The Learning Trust are seeking to procure a number of providers for a multi-supplier framework for cleaning services. The main objective of this procurement exercise is to deliver the procurement of a framework that will enable the Trust to source cleaning services for its schools.

There is initially one school in this framework, however, other schools may call off later.

It should be noted that it is not mandatory for Trust schools to use this framework. Schools will only call off from this agreement if they have a requirement to do so. It is envisaged the number of contractors on the framework will be between 1 and 3

The provision of the service must demonstrate the best value approach and be flexible in its delivery and operation to ensure that the needs and ethos of individual schools are supported.

This framework process is targeted to have a cleaning contract in place to commence in April 2027 for the initial direct award school. Please note that this process covers all cleaning services within the Learning Trust school with full tender costings and proposals for the school for a contract start in in April 2027 for the initial direct award school. These details will be further explained in the ITT documents. The process will be through a competitive flexible procedure commencing with a participation stage to create a select bidder list following analysis of a PSQ document (within which the scoring criteria will be included). The nature of the contract demands a good local infrastructure to provide and maintain the level and standard of cleaning service and support required by the Trust. Labour resource/relief cover is very important. We have set a minimum Employer's (compulsory) liability insurance of 10,000,000 GBP). Following the analysis of PSQ鈥檚 the selected bidders will be invited to attend a site survey and tender briefing initially planned for early October 2026. Tender response deadline is planned as early November 2026 and it is envisaged that interviews will take place in late November 2026. The contract will be for a 3 +1 +1 period (5 years in total including the option to extend for 1 + 1years).

Commercial tool

Establishes a framework

Total value (estimated)

• 拢750,000 excluding VAT
• 拢900,000 including VAT

Above the relevant threshold

Contract dates (estimated)

• 1 April 2027 to 31 March 2030
• Possible extension to 31 March 2032
• 5 years

Description of possible extension:

The contract is for 3 years with the option to extend for a further 1 +1 years therefore 5 years in total

Main procurement category

Services

CPV classifications

• 90919300 - School cleaning services

Contract locations

• UKD63 - Cheshire West and Chester

Framework

Maximum number of suppliers

3

Maximum percentage fee charged to suppliers

0%

Justification for framework term over 4 years

The contract is for 3 years with the option to extend for a further 1 +1 years therefore 5 years in total

Framework operation description

Framework suppliers are selected based on their financial and qualitative submissions and further interview/negotiation stage. Any new schools joining the contract will go through a min tender with the framework bidders ensuring they join on no less favourable terms than the initial school.

Award method when using the framework

With competition

Contracting authorities that may use the framework

Establishing party only

Participation

Legal and financial capacity conditions of participation

As per the PSQ document

Technical ability conditions of participation

As per the PSQ document

Particular suitability

Small and medium-sized enterprises (SME)

Submission

Submission type

Requests to participate

Deadline for requests to participate

11 August 2026, 12:00pm

Submission address and any special instructions

Tenders may be submitted electronically

Yes

Languages that may be used for submission

English

Suppliers to be invited to tender

5 to 10 suppliers

Selection criteria:

A Procurement Specific Questionnaire is completed by suppliers with the highest scoring suppliers being invited to tender.

Award decision date (estimated)

26 November 2026

Award criteria

Other information

Conflicts assessment prepared/revised

Yes

Procedure

Procedure type

Competitive flexible procedure

Competitive flexible procedure description

The competitive flexible procedure will commence with a participation stage whereby a PSQ will be completed by interested suppliers. This will be scored and successful suppliers will be invited to submit a full tender. The tender submissions will be analysed and scored and selected suppliers will be invited to final interview/presentation stage. The contracting Authority will then select the winning supplier and award the contract.

Justification for not publishing a preliminary market engagement notice

Time constraints of the procurement process and to ensure a level playing field so no supplier has an unfair advantage or to distort competition.

Documents

Associated tender documents

PSQ Document for the Learning Trust Framework Cleaning Tender 2026

Documents to be provided after the tender notice

Tender documents will be emailed out to each successful PSQ bidder

Contracting authority

RPJ3 Group

• Public Procurement Organisation Number: PRYY-6263-NQHG

Leasowe Lodge

Wirral

CH46 3SA

United Kingdom

Contact name: Neil Mayers

Telephone: +44 151 678 0193

Email: neil [at] rpj3group.co.uk

Region: UKD74 - Wirral

Organisation type: Public authority - sub-central government