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Construction Contract Leads

Section I: Contracting authority

I.1) Name and addresses

University of Strathclyde

Learning & Teaching Building, 49 Richmond Street

Glasgow

G1 1XU

Contact

Adam Ngileruma

Email

adam.ngileruma [at] strath.ac.uk

Telephone

+44 7811592949

Country

United Kingdom

NUTS code

UKM82 - Glasgow City

Internet address(es)

Main address

Buyer's address

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at

I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Education

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Strathclyde Pharma Solutions Equipment Service & Maintenance

Reference number

UOS-41641-2026

II.1.2) Main CPV code

• 50421000 - Repair and maintenance services of medical equipment

II.1.3) Type of contract

Services

II.1.4) Short description

Strathclyde Pharma Solutions, a research group within University of Strathclyde's Strathclyde Institute for Pharmacy and Biomedical Sciences is a MHRA licensed manufacturing facility, supplying investigative medicinal products to clinical trials. We require a Supplier to undertake annual servicing and calibration of equipment as well as service cover for emergency call out. As part of our clean room facility, we generate our own Water For Injection which feeds associated equipment. The WFI System comprises of a 500L 316L stainless steel tank, circulation pump, control panel and a circulation loop of pipe work with 4 off-take sample areas. This system is connected to the Telstar Steam Generator, the Telstar Freeze Drier Clean in Place system and the Lancer Washer. The whole system is operated under automatic control.

The Contracting Authority is seeking a supplier who will perform annual maintenance, and where appropriate, calibration. Additional equipment that also require to be serviced and all equipment is listed below.

- Telstar GVP 86E Pure Steam Generator with Condensing Unit

- Storage vessels

- Distribution loops incl. POU valves on WFI loop, and PSG loop

- Telstar Oven HED 500

- Telstar Autoclave AVV 350 DV

- Lancer Glassware Washer 1600 PCM DPSS

II.1.5) Estimated total value

Value excluding VAT: £120,000

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

• 50400000 - Repair and maintenance services of medical and precision equipment
• 50421000 - Repair and maintenance services of medical equipment
• 50433000 - Calibration services
• 50324200 - Preventive maintenance services
• 50420000 - Repair and maintenance services of medical and surgical equipment
• 50800000 - Miscellaneous repair and maintenance services
• 50000000 - Repair and maintenance services
• 50430000 - Repair and maintenance services of precision equipment

II.2.3) Place of performance

NUTS codes

• UKM82 - Glasgow City

Main site or place of performance

University of Strathclyde - Strathclyde Pharma Solution, SIPBS

II.2.4) Description of the procurement

The Contracting Authority requires a supplier that can fulfil the below non-exhaustive list of requirements:

-The Supplier shall deploy suitably qualified engineers on a periodic basis to carry out equipment adjustment and planned preventative maintenance activities.

-Planned servicing and maintenance visits shall be agreed in advance between the Supplier and the Contracting Authority.

- Where the Supplier is unable to attend a scheduled visit, they shall notify the Contracting Authority at the earliest opportunity, and such notification must be acknowledged.

- During scheduled visits, the Supplier shall undertake routine repairs, adjustments, and replacement of consumable parts arising from normal use.

- All works shall be undertaken during standard operating hours: Monday to Friday, 08:00 – 17:00 (SIPBS operating hours).

- The Supplier shall provide telephone support with a targeted response time of four (4) hours to address equipment issues and maintain operational continuity.

- Where issues cannot be resolved remotely, the Supplier shall provide on-site support within a targeted forty-eight (48) hours to minimise downtime.

- Where issues persist beyond these response targets, the Supplier shall provide additional labour resources as required to restore equipment functionality.

- The Contracting Authority is considering a fully inclusive contract model in which all associated costs, including labour, travel, expenses, spare parts, replacement engineer time, and software updates, are included within the Contract.

- The Contract shall include coverage of non-consumable parts at no additional cost.

- The Contract is expected to cover all listed equipment, associated components, and spare parts for a proposed duration of twenty-four (24) months.

- The Supplier shall provide calibration services where applicable and issue calibration certificates upon completion.

- The Supplier shall provide a written service report following each visit within an agreed timeframe.

- The Supplier may be required to work alongside the University’s Insurance Inspector where applicable.

- The Supplier shall be able to provide evidence of training for all staff performing activities upon request.

- The Supplier shall generate a pre-approved protocol for the work prior to commencement of calibration/maintenance activities.

- The Supplier shall hold ISO14001 Environmental standard

- The Supplier must hold ISO45001 for Health & Safety or OHSAS18001.

- The Supplier will hold ISO9001 for Quality.

- The Supplier must maintain a Health & Safety policy.

II.2.5) Award criteria

Quality criterion - Name: Quality / Weighting: 40

Price - Weighting: 60

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

24

This contract is subject to renewal

No

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Section III. Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

List and brief description of selection criteria

1. The bidder should provide its average yearly turnover for the number of years specified in the relevant Contract Notice.

2. The bidder confirms they already have or can commit to obtain, prior to the commencement of the contract, the levels of insurance cover indicated in the relevant Contract Notice.

Minimum level(s) of standards possibly required

1. Turnover

Bidders will be required to have an average yearly turnover of a minimum of GBP240,000.00 for the last 3 (three) years.

2. It is a requirement of this contract that bidders can hold or commit to obtain prior to the commencement of any subsequently awarded contract, the types of insurance indicated below:

- Employer’s (Compulsory) Liability Insurance = GBP10m

- Public and Product Liability Insurance = GBP10m

- Professional Risk Indemnity Insurance = GBP2m

III.1.3) Technical and professional ability

List and brief description of selection criteria

Please provide relevant examples of supplies and/or services carried out during the last three years as specified in the Contract Notice:(Examples from both public and/or private sector customers and clients may be provided).

Minimum level(s) of standards possibly required

Bidders will be required to provide three (3) examples that demonstrate that they have a proven track record of successfully delivering similar services as stated in the Contract Notice.

Section IV. Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Notice number: 2026/S 000-054213

IV.2.2) Time limit for receipt of tenders or requests to participate

Date

6 August 2026

Local time

12:00pm

IV.2.4) Languages in which tenders or requests to participate may be submitted

English

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date

6 August 2026

Local time

12:00pm

Section VI. Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

In line with Regulation 72 - Modification of Contracts During their Term, of the Public Contracts (Scotland) Regulations 2015, this Contract may be modified without a new procurement procedure in accordance with this Part in some cases

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 32069. For more information see:

(SC Ref:836285)

VI.4) Procedures for review

VI.4.1) Review body

Glasgow Sheriff Court

1 Carlton Place

Glasgow

G5 9DA

Country

United Kingdom