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Construction Contract Leads

Scope

Description

The Point Theatre in Eastleigh was constructed 30 years ago. The main auditorium seating consists of 318 seats on a retracting mechanism and was installed at the time of initial construction. Following a recent maintenance check, the retractable mechanism was considered to be structurally sound and in good working order, however structural failures were identified in 59 of the 318 seats resulting in the seats being taken out of use. Many of these seats have been deemed beyond basic repair and the reduced seating capacity is now impacting on the viewing experience and the business case of the theatre.

Accordingly, the Council considers the seating to have reached the end of its service life and is seeking to replace the 318 seats to restore the theatre to its full capacity.

The aim of this project is to replace the existing theatre seating to reduce health and safety risks associated with the current installation, while enhancing audience comfort, improving durability, and modernising the overall appearance of the auditorium.

The upgraded seating must:

• Enhance the visual quality and consistency of the auditorium.

• Increase longevity and reduce ongoing maintenance requirements.

• Comply fully with fire safety, evacuation, and accessibility standards.

• Optimise audience sightlines, in particular for Row Q.

• Retain or enhance the existing seating layout and capacity.

The council is currently considering two options and seeking quotations for both:

• Lot 1: Replacement of the auditorium seating on the existing retractable mechanism.

• Lot 2: Replacement of the retractable mechanism/platform system, inclusive of new auditorium seating.

Eastleigh Borough Council is inviting contractors with the appropriate skills, experience, and financial standing to submit a tender for the replacement of the auditorium seating at The Point Theatre, Eastleigh, as more particularly described in ITT specification documentation.

Total value (estimated)

• £100,000 excluding VAT
• £120,000 including VAT

Below the relevant threshold

Contract dates (estimated)

• 18 January 2027 to 1 February 2027
• 15 days

Main procurement category

Works

CPV classifications

• 39110000 - Seats, chairs and related products, and associated parts
• 45212321 - Auditorium construction work
• 45212322 - Theatre construction work

Contract locations

• UKJ35 - South Hampshire

Lot 1. Replacement of the auditorium seating

Description

Replacement of the auditorium seating on the existing retractable mechanism.

Lot value (estimated)

• £100,000 excluding VAT
• £120,000 including VAT

Same for all lots

CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.

Lot 2. Replacement of the retractable mechanism/platform system, inclusive of new auditorium seating

Description

Replacement of the retractable mechanism/platform system, inclusive of new auditorium seating (318 seats)

Lot value (estimated)

• £0 excluding VAT
• £0 including VAT

Same for all lots

CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.

Participation

This procurement is reserved for

• UK suppliers
• Small and medium-sized enterprises (SMEs) and voluntary, community and social enterprises (VCSEs)

Particular suitability

Lot 1. Replacement of the auditorium seating

Lot 2. Replacement of the retractable mechanism/platform system, inclusive of new auditorium seating

Small and medium-sized enterprises (SME)

Submission

Enquiry deadline

29 July 2026, 5:00pm

Tender submission deadline

31 July 2026, 2:00pm

Submission address and any special instructions

Tenders to be submitted via Pro Actis South East Business Portal /

Tenders may be submitted electronically

Yes

Award criteria

Award decision will be made based on an overall 60% quality, 40% cost criteria as detailed below

Previous experience, skills and knowledge (20%)

- Evidence of completing jobs of a similar scope, scale and complexity

Contractors Proposals

40% - Quality

40% Cost

Full evaluation criteria and scoring details are to be provided in the ITT

Procedure

Procedure type

Below threshold - open competition

Documents

Associated tender documents

ITT_Seat replacement at the Point Theatre.pdf

Appendix A_Replacement Auditorium Seating Specification.pdf

Appendix B_T&Cs - Supply of Services (1).pdf

Appendix C_Envelope 2_Technical Envelope.docx

Appendix D_Form of Tender and non collusion certificate.docx

Contracting authority

Eastleigh Borough Council

• Public Procurement Organisation Number: PNVZ-3833-VXJR

Eastleigh House, Upper Market Street

Eastleigh

SO50 9YN

United Kingdom

Email: procurement [at] eastleigh.gov.uk

Website: /

Region: UKJ35 - South Hampshire

Organisation type: Public authority - sub-central government