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Construction Contract Leads

Scope

Reference

IA3871

Description

This framework agreement/competitive tender is for the provision of clearance and cleaning services in predominantly void (untenanted) social housing properties and communal areas to general need blocks, but not limited to:

 Property and Garden Clearances (including roof/loft spaces)

 Pre and post cleaning of void properties

 Carpet cleaning

 Rubbish removal

 Offensive graffiti removal

 Pest control

 Hoarding dispersal

 Needle sweeps

 White goods disposal

There may also be occasions where additional contracted services are required including but not limited to:

 Collection and disposal of fly tipping

 Specialist deep cleaning to dwellings and land as directed

 Minor graffiti removal

 Hazardous waste removal

 Garage site clearances and disposal

 Decanting of resident's personal effects to CCDC approved management site

The successful supplier MUST be able to complete a clearance of a void property within 24 hours of being instructed that Cannock Chase District Council (CCDC) Housing Maintenance has access to the site and to complete any external rubbish removal within 72 hours of the same instruction.

The successful supplier MUST be able to complete a rolling monthly programme for cleaning and clearing services to the communal areas to the Council's 33 general need blocks (2 & 3 Storey blocks), making sure each individual block is attended once a month and all communal windows and doors are internally and externally cleaned once a year.

Commercial tool

Establishes a framework

Total value (estimated)

• £1,250,000 excluding VAT
• £1,500,000 including VAT

Above the relevant threshold

Contract dates (estimated)

• 1 January 2027 to 31 December 2029
• Possible extension to 31 December 2030
• 4 years

Description of possible extension:

At the Authority's entire discretion, the term may be extended by 12 months to a final end date of 31st December 2030 on the same terms for such period(s) in accordance with the contract.

Main procurement category

Services

CPV classifications

• 90900000 - Cleaning and sanitation services

Contract locations

• UKG2 - Shropshire and Staffordshire

Framework

Maximum number of suppliers

1

Maximum percentage fee charged to suppliers

0%

Framework operation description

Please refer to framework documentation

Award method when using the framework

Without competition

Contracting authorities that may use the framework

Establishing party only

Participation

Particular suitability

• Small and medium-sized enterprises (SME)
• Voluntary, community and social enterprises (VCSE)

Submission

Enquiry deadline

4 August 2026, 12:00pm

Tender submission deadline

11 August 2026, 12:00pm

Submission address and any special instructions

All tenders must be returned via the eTendering portal.

Tenders may be submitted electronically

Yes

Languages that may be used for submission

English

Award decision date (estimated)

10 September 2026

Recurring procurement

Publication date of next tender notice (estimated): 1 July 2030

Award criteria

Other information

Description of risks to contract performance

There is a no 'known unknown' risk associated with Local Government Reorganisation.

Local Government Re-organisation

1.1 In December 2024 the Government issued a White Paper on Local Government Re-Organisation entitled the "English Devolution White Paper".

1.2 In March 2025 Staffordshire County Council submitted their suggested re-organisation plan to the Government and are awaiting a response.

1.3 Final proposals were submitted in November 2025, and implementation of the changes is expected by Government to be by 2028 at the earliest.

1.4 Whilst the expected impact of most changes to Local Government will be settled at Government Level (Change in Law), please be aware that it may be government policy or expedient that any affected party will be recommended to agree bi-lateral or multi-lateral changes to their existing contractual arrangements.

1.5 Updates on proposals and changes can be found on the Staffordshire County Council Website and at other media outlets

2 The parties agree that in the event of a Local Government Re-organisation: -

2.1. that reorganisation of local authorities may result in the transfer assignment or novation of this Agreement in was a whole or in part to a successor authority or successor authorities. Such transfer assignment or novation shall not constitute a breach or require consent and the [contracting party] consents to the transfer assignment or novation of this Agreement in whole or in parts to any successor authority(ies) established under the local government reorganisation legislation and that as a consequence the obligations and rights under this Agreement shall continue to apply and be enforceable by or against any successor authority(ies) following a local government reorganisation; and

2.2 the parties acknowledge that if applicable the Transfer of Undertakings (Protection of Employment) Regulations 2006 may apply and agree to comply with all consequential and reasonable obligations arising thereunder

2.3 the parties acknowledge that any new organisation(s) may utilise or create and manage all and any existing or required framework agreements relating to the provision of the [goods and] services provided under this current agreement

2.4 any administrative changes of local government reorganisation may give rise to the need for the Council to terminate this Agreement and or seek any variation with any successor or assignee of the Council.

2.5 the Council shall not be liable for any loss of any kind including, but not limited to, lost opportunity that may arise as a result of local government reorganisation.

Conflicts assessment prepared/revised

Yes

Procedure

Procedure type

Open procedure

Contracting authority

Cannock Chase District Council

• Public Procurement Organisation Number: PNXX-8585-GQTH

Civic Centre, Beecroft Road

Cannock

WS11 1BG

United Kingdom

Email: Procurement [at] cannockchasedc.gov.uk

Region: UKG24 - Staffordshire CC

Organisation type: Public authority - sub-central government

Other organisation

These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.

Staffordshire County Council

Summary of their role in this procurement: Running Procurement Process

• Public Procurement Organisation Number: PZDG-2995-QQMD

1 Staffordshire Place, Tipping Street,

Stafford

ST16 2DH

United Kingdom

Contact name: Laura Kendall

Email: laura.kendall [at] staffordshire.gov.uk

Website:

Region: UKG24 - Staffordshire CC

Contact organisation

Contact Staffordshire County Council for any enquiries.