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Construction Contract Leads

Scope

Reference

T116/2025

Description

The scope of the Contract is the provision of 3 star gas servicing, repairs and maintenance to approximately 2,500 Pioneer properties. The majority of boilers are of a domestic nature, with a small number of commercial installations.

Full details of the Services required are contained in the Specification as set out in Appendix 1 of the ITT document.

The Contract is expected to commence in April 2027.

The Contract will last for an initial period of 5 years, with an option to extend at Pioneer’s discretion for up to 2 further years, and 2 additional years, giving a total potential maximum period of 9 years.

The estimated total value is for the initial contract period of 5 years.

This prcurement is being administered on behalf of the Pioneer Group by Clarity Procurement Solutions Limited.

For more information about this opportunity, please visit the eSourcing portal at:

To respond to this opportunity, please click here:

Total value (estimated)

• £3,500,000 including VAT

Above the relevant threshold

Contract dates (estimated)

• 1 April 2027 to 31 March 2032
• Possible extension to 31 March 2036
• 9 years

Description of possible extension:

The Contract will last for an initial period of 5 years, with an option to extend at Pioneer’s discretion for up to 2 further years, and 2 additional years, giving a total potential maximum period of 9 years.

Main procurement category

Services

CPV classifications

• 50531100 - Repair and maintenance services of boilers

Contract locations

• UKG31 - Birmingham

Participation

Legal and financial capacity conditions of participation

As set out in the procurement documents

Technical ability conditions of participation

As set out in the procurement documents

Particular suitability

Small and medium-sized enterprises (SME)

Submission

Enquiry deadline

31 July 2026, 12:00pm

Submission type

Tenders

Deadline for requests to participate

7 August 2026, 12:00pm

Submission address and any special instructions

Tenders may be submitted electronically

Yes

Languages that may be used for submission

English

Award decision date (estimated)

18 December 2026

Award criteria

Other information

Applicable trade agreements

• Government Procurement Agreement (GPA)

Conflicts assessment prepared/revised

Yes

Procedure

Procedure type

Competitive flexible procedure

Competitive flexible procedure description

Pioneer is using the Competitive Flexible Procedure in accordance with section 20(2)(b) the Procurement Act 2023 (the PA2023). Bidders are deemed to understand the processes that Pioneer is required to follow under the PA2023.

The procedure will consist of the following stages:

Stage 1 – Procurement Specific Questionnaire

Bidders must complete and submit the Procurement Specific Questionnaire (PSQ) – this document. The PSQ sets out the conditions of participation for this procurement and will consist of:

•Pass/fail questions

•Information only questions

•Scored questions

The PSQ will used to determine each Bidder’s eligibility and suitability to perform the Contract

The top 5 scoring Bidders in Stage 1 will be shortlisted to Stage 2 Invitation to Tender.

Stage 2 – Invitation to Tender Stage

The Invitation to Tender (ITT) Stage will be used to evaluate each Bidders detailed proposal to deliver the Contract and will consist of:

•Quality evaluation

•Pricing evaluation

Only short listed Bidders are required to complete and submit the ITT document. The ITT document is made available at the PSQ stage for information only and to enable Bidders to gain an understanding of the ITT process should they be short listed.

Please do not complete or submit the ITT document at the PSQ stage.

Contracting authority

The Pioneer Housing and Community Group Limited

• Public Procurement Organisation Number: PHRZ-1724-NBZD

11 High Street, Castle Vale

Birmingham

B35 7PR

United Kingdom

Contact name: Nathan Liptrot

Telephone: +441942725438

Email: contactus [at] pioneergroup.org.uk

Region: UKG31 - Birmingham

Organisation type: Public authority - sub-central government