ÂÜÀòÔ­´´

Construction Contract Leads

Scope

Reference

ERFX1008881

Description

Independent Living Services (ILS) (disabled facilities service / DFS) are a division of the Council responsible for the provision of adaptations in domestic properties. Assistance is made available to individuals regardless of tenure. Assistance may be made available where the applicant is able to prove to the Council that they meet the prevailing criteria, the funds may be used towards the purchase and installation of specialist equipment; the provision of adaptations and works that prevent slips, trips and falls in and around the home.

The work will primarily involve the adaptation and modification of domestic properties as a result of the approval of mandatory Disabled Facilities Assistance or any Discretionary Assistance awarded to the individual. To support this, ILS operate an "Agency Service" that provides a professional, technical and administrative service to the applicants (service users).

Put simply, the Council provides a service whereby the service users can appoint the Council to administer the application for assistance on their behalf. The Agency works closely with health professionals such as the Community Occupational Therapy Service to ensure that the service users' identified needs are fully met.

The Contractor shall provide and meet the expenses of all materials and labour whatsoever for the due and proper execution of the Works described (or referred to in the Contract Documents).

Dwellings will vary in age and condition, and access to and within the site will vary from property to property. Therefore, the Contractor must make due allowance for these considerations.

The Council is seeking to appoint a up to four (4) Contractors to this framework agreement, and the total estimated annual value is £3m plus VAT. It should be noted that the estimated value is indicative only and may change dependant on demand and budget.

Information regarding this project can be found via the Proactis Portal using the reference ERFX1008881

If you have not done so already, I would suggest that you register on our supplier portal via the link as this is where we advertise opportunities and receive responses electronically should the requirement arise. Further guidance notes can be found at the following link:

I would also recommend that you register on the Welsh Government's supplier portal / as this is where public sector opportunities are advertised.

The Welsh Government Commercial Delivery (WGCD) team (formerly the National Procurement Service) alongside local government is now leading on frameworks previously under the remit of the NPS. Welsh Government Commercial Delivery is still operating on a category basis. Details of their collaborative frameworks can be found on the Wales Collaborative Procurement Hub on Sell2Wales.

To support the readiness of our suppliers, the links below provides guidance and training to assist suppliers on registering on the Central Digital Platform….

Commercial tool

Establishes a framework

Total value (estimated)

• £12,000,000 excluding VAT
• £14,400,000 including VAT

Above the relevant threshold

Contract dates (estimated)

• 1 December 2026 to 31 December 2030
• Possible extension to 31 December 2032
• 6 years, 1 month

Description of possible extension:

please refer to the tender documentation

Main procurement category

Works

CPV classifications

• 45211000 - ÂÜÀòÔ­´´ work for multi-dwelling buildings and individual houses
• 45261000 - Erection and related works of roof frames and coverings
• 45262000 - Special trade construction works other than roof works

Contract locations

• UKL22 - Cardiff and Vale of Glamorgan

Framework

Maximum number of suppliers

4

Maximum percentage fee charged to suppliers

0%

Framework operation description

please refer to the tender documentation

Award method when using the framework

Either with or without competition

Contracting authorities that may use the framework

Establishing party only

Participation

Legal and financial capacity conditions of participation

Please refer to the tender documentation

Technical ability conditions of participation

Please refer to the tender documentation

Particular suitability

Small and medium-sized enterprises (SME)

Submission

Enquiry deadline

28 July 2026, 12:00pm

Submission type

Requests to participate

Deadline for requests to participate

4 August 2026, 12:00pm

Submission address and any special instructions

Tenders may be submitted electronically

Yes

Languages that may be used for submission

• Welsh
• English

Suppliers to be invited to tender

Maximum 8 suppliers

Selection criteria:

Please refer to the tender documentation

Award decision date (estimated)

14 September 2026

Award criteria

Other information

Conflicts assessment prepared/revised

Yes

Procedure

Procedure type

Competitive flexible procedure

Competitive flexible procedure description

Two stage - Pre-Qualification Questionnaire and Invitation To Tender

Documents

Associated tender documents

Information regarding this project can be found via the Proactis Portal using the reference ERFX1008881

Tender documents can be found via the Proactis Portal using this link

Documents to be provided after the tender notice

Information regarding this project can be found via the Proactis Portal using the reference ERFX1008881

If you have not done so already, I would suggest that you register on our supplier portal via the link as this is where we advertise opportunities and receive responses electronically should the requirement arise. Further guidance notes can be found at the following link:

I would also recommend that you register on the Welsh Government's supplier portal / as this is where public sector opportunities are advertised.

The Welsh Government Commercial Delivery (WGCD) team (formerly the National Procurement Service) alongside local government is now leading on frameworks previously under the remit of the NPS. Welsh Government Commercial Delivery is still operating on a category basis. Details of their collaborative frameworks can be found on the Wales Collaborative Procurement Hub on Sell2Wales.

To support the readiness of our suppliers, the links below provides guidance and training to assist suppliers on registering on the Central Digital Platform….

Technical specifications to be met

Information regarding this project can be found via the Proactis Portal using the reference ERFX1008881

The Specification requirements can be found within the tender documents via the Proactis Portal using this link

Contracting authority

Cardiff Council

• Public Procurement Organisation Number: PVHP-5769-YHRQ

County Hall

Cardiff

CF10 4UW

United Kingdom

Email: EnvironmentProcurement [at] cardiff.gov.uk

Website:

Region: UKL22 - Cardiff and Vale of Glamorgan

Organisation type: Public authority - sub-central government

Devolved regulations that apply: Wales