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Construction Contract Leads

Scope

Reference

ID692

Description

Trent & Dove Housing is seeking to appoint a single suitably qualified and experienced Contractor to provide a comprehensive asbestos surveying service across its housing portfolio.

The Contract includes, but is not limited to, the delivery of Management Surveys, Refurbishment and Demolition (R&D) Surveys, Reinspection Surveys, targeted surveys, communal area surveys, roofline and guttering surveys, consultancy support, asbestos sampling, laboratory analysis, asbestos register updates and associated compliance reporting.

The successful Contractor will be responsible for undertaking surveys in occupied and void properties, communal areas and other assets owned or managed by Trent & Dove Housing. Survey information shall be provided electronically and integrated with Trent & Dove Housing's asbestos management system to support statutory compliance, asset management and ongoing risk management.

The Contract also includes resident liaison, programme management, quality assurance, technical support, performance reporting and the provision of professional advice to assist Trent & Dove Housing in meeting its duties under the Control of Asbestos Regulations 2012.

The proposed Contract term is an initial period of three (3) years with the option to extend for two further periods of twelve (12) months (3+1+1).

Total value (estimated)

• £291,666.67 excluding VAT
• £350,000 including VAT

Above the relevant threshold

Contract dates (estimated)

• 4 January 2027 to 3 January 2030
• Possible extension to 3 January 2032
• 5 years

Description of possible extension:

The Contract will be awarded for an initial term of three (3) years. Trent & Dove Housing reserves the right, at its sole discretion, to extend the Contract by up to two (2) additional periods of twelve (12) months each. Any extension will be subject to satisfactory Contractor performance, continued business need, availability of funding and all necessary internal approvals. The maximum Contract term, including any extensions, shall not exceed five (5) years.

Options

The right to additional purchases while the contract is valid.

The Contract includes the option for Trent & Dove Housing to instruct additional asbestos surveying and associated consultancy services where required during the Contract term. This may include, but is not limited to, additional Management Surveys, Refurbishment and Demolition Surveys, Reinspection Surveys, targeted surveys, sampling and laboratory analysis, asbestos register updates, technical consultancy and other related services within the scope of the Contract. The quantity and timing of such services will depend on operational requirements, planned investment programmes, responsive maintenance activities, stock changes and available budgets. No guarantee is given regarding the volume or value of work that may be instructed.

Main procurement category

Services

CPV classifications

• 71631300 - Technical building-inspection services
• 71315300 - Building surveying services
• 71630000 - Technical inspection and testing services
• 71315210 - Building services consultancy services

Contract locations

• UKF - East Midlands (England)

Participation

Legal and financial capacity conditions of participation

Suppliers must satisfy the Conditions of Participation relating to legal and financial capacity as set out in the procurement documents. This includes confirmation that the supplier is not subject to any applicable mandatory or discretionary exclusion grounds under the Procurement Act 2023, together with evidence of sufficient economic and financial standing to deliver the Contract. Suppliers must demonstrate a minimum annual turnover of £200,000. Insurance requirements will be confirmed prior to contract award and equivalent evidence will be accepted where appropriate.

Technical ability conditions of participation

Suppliers must demonstrate the technical ability and professional competence to deliver asbestos surveying services. This includes holding (or demonstrating equivalent standards to) UKAS ISO/IEC 17020 Inspection Body Accreditation covering Management and Refurbishment & Demolition Surveys, ISO 9001 Quality Management certification (or recognised equivalent), and UKAS ISO/IEC 17025 accreditation where asbestos bulk sample analysis is undertaken directly, or evidence of formal arrangements with a UKAS-accredited laboratory. Suppliers must also demonstrate that proposed personnel hold appropriate asbestos surveying qualifications and experience, nominate a suitably qualified Technical Lead, provide a personnel competence matrix, and evidence relevant experience delivering comparable asbestos surveying services in accordance with the published Conditions of Participation.

Particular suitability

Small and medium-sized enterprises (SME)

Submission

Enquiry deadline

28 July 2026, 12:00pm

Submission type

Requests to participate

Deadline for requests to participate

4 August 2026, 12:00pm

Submission address and any special instructions

Tenders may be submitted electronically

Yes

Languages that may be used for submission

English

Suppliers to be invited to tender

5 to 6 suppliers

Selection criteria:

Suppliers will be required to complete a Stage 1 Procurement Specific Questionnaire (PSQ). Responses will be assessed against the published Conditions of Participation, including mandatory exclusion grounds, financial standing, economic and financial capacity, technical and professional ability, relevant experience and mandatory organisational accreditations.

Only suppliers meeting all mandatory requirements and achieving the published minimum standards will be considered for shortlisting. The Contracting Authority intends to shortlist the five highest-scoring compliant suppliers to participate in Stage 2. Where the difference in score between the fifth and sixth ranked suppliers is within two percentage points, the Contracting Authority reserves the right to invite a sixth supplier to participate.

The Conditions of Participation and Stage 1 evaluation methodology are set out in the procurement documents.

Award decision date (estimated)

21 October 2026

Recurring procurement

Publication date of next tender notice (estimated): 3 June 2031

Award criteria

Other information

Conflicts assessment prepared/revised

Yes

Procedure

Procedure type

Competitive flexible procedure

Competitive flexible procedure description

This procurement will be conducted using the Competitive Flexible Procedure under Section 20 of the Procurement Act 2023.

The procurement will comprise two stages.

Stage 1 – Invitation to Participate (Procurement Specific Questionnaire): All interested suppliers will be required to submit a completed Procurement Specific Questionnaire (PSQ). Responses will be assessed against the published Conditions of Participation, exclusion grounds and Stage 1 assessment criteria. The Contracting Authority intends to shortlist the five highest-scoring compliant suppliers to progress to Stage 2. Where the difference in score between the fifth and sixth ranked suppliers is within two percentage points, the Contracting Authority reserves the right to invite a sixth supplier to participate.

Stage 2 – Invitation to Submit a Tender: Shortlisted suppliers will be invited to submit a full tender, including quality and pricing submissions. Tenders will be evaluated in accordance with the published award criteria to identify the Most Advantageous Tender.

The Contracting Authority reserves the right to seek clarifications where appropriate, amend the procurement in accordance with the Procurement Act 2023 where permitted, and conduct interviews if required to clarify aspects of tender submissions. Contract award will be made following completion of the evaluation process and the mandatory standstill period.

Documents

Associated tender documents

Document 1 - Invitation to Tender (Information & Instructions)

Document 2 - Term Brief

Document 3 - Preliminaries

Document 4 - Specification

Document 5a - JCT MTC2024

Document 5b - JCT MTC2024 Amendments

Document 6 - KPI

Document 7a - PSQ

Document 7b - Invitation to Submit a Tender

Document 8 - Pricing

Documents to be provided after the tender notice

The procurement documents will be made available electronically via the mytenders eProcurement Portal immediately following publication of the UK4 Tender Notice. Interested suppliers will be able to access and download the documents free of charge by registering their interest in the procurement through the portal.

Contracting authority

Trent and Dove Housing

• Public Procurement Organisation Number: PHWV-4176-MRBJ

Trinity Square

Burton-on-Trent

DE14 1BL

United Kingdom

Contact name: Lewis Pavey

Email: lewis.pavey [at] trentanddove.org

Website: /

Region: UKG24 - Staffordshire CC

Organisation type: Public undertaking (commercial organisation subject to public authority oversight)

Other organisation

These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.

GBS Procure Limited

Summary of their role in this procurement: GBS Procure Limited act as the contracting authority's external procurement team, managing this procurement on their behalf, including preparation, tendering, moderating evaluation, and award in full compliance with applicable procurement regulations.

• Public Procurement Organisation Number: PYDX-8782-RLCZ

10 Blackthorn Road

Kenilworth

CV8 2DS

United Kingdom

Contact name: Lewis Pavey

Email: lewis.pavey [at] gbsprocure.com

Website:

Region: UKG13 - Warwickshire

Contact organisation

Contact Trent and Dove Housing for any enquiries.