Construction Contract Leads
Wales
Category Goods
Type Tender
No. of Lots 2
Status Active
Published 6th Jul 2026
| Reference | ocds-h6vhtk-06c3f2 |
| Common Procurement Vocabulary | Trailers |
| Procurement Method | Open procedure |
| Value | £20,000,000 |
Wales
Category Goods
Type Tender
No. of Lots 2
Status Active
Published 6th Jul 2026
| Reference | ocds-h6vhtk-06c3f2 |
| Common Procurement Vocabulary | Trailers |
| Procurement Method | Open procedure |
| Value | £20,000,000 |
Scope
Reference
NCC202600006
Description
Newport City Council (hereinafter referred to as the Council or NCC.) invites tenders for the All Wales Supply of Grounds Maintenance Equipment and Spares framework subject to the Council鈥檚 Terms and Conditions.
Newport City Council is carrying out a over threshold procurement advertised in the FTS, via Sell2Wales, under the Open Procedure of The Procurement Act 2023 to put in place a contract for All Wales Supply of Grounds Maintenance Equipment and Spares framework.
In line with new options for framework agreements under the recent Procurement Act 2023, an Open Framework will be established which provides for a longer term (8 years) and the requirement to 鈥榦pen鈥� up the framework for new suppliers at numerous times over the framework life. This provides an opportunity for any new suppliers to apply to join the framework when NCC re-open the invitation in order to increase competition and support new emerging businesses
Commercial tool
Establishes an open framework
A series of frameworks with substantially the same terms. Awarded suppliers are carried over and new suppliers can bid.
Total value (estimated)
- 拢20,000,000 excluding VAT
- 拢24,000,000 including VAT
Above the relevant threshold
Main procurement category
Goods
CPV classifications
- 43325100 - Grounds-maintenance equipment
- 16000000 - Agricultural machinery
- 34223300 - Trailers
- 77314000 - Grounds maintenance services
Contract locations
- UKL21 - Monmouthshire and Newport
Lot constraints
Description of how multiple lots may be awarded:
Option 1 - Participating Authorities may simply purchase a machine(s) / spares by applying the appropriate discount(s) to the relevant manufacturer鈥檚 list price(s), based on the highest discount offered for the particular requirement.
Option 2 - Hold a mini-competition exercise - Participating Organisations may choose to hold a mini competition exercise with the the appointed tenderers whose nominated machinery manufacturer is capable of meeting their particular need. The mini competition exercise could occur for the purchase of one or several machines, or the acquisition of machines through a planned replacement schedule
Not the same for all lots
Contract dates are shown in Lot sections, because they are not the same for all lots.
Lot 1. Grounds Maintenance Equipment
Description
All Wales Supply of Grounds Maintenance Equipment
Lot value (estimated)
- 拢16,000,000 excluding VAT
- 拢16,300,000 including VAT
Framework lot values may be shared with other lots
Contract dates (estimated)
- 1 February 2027 to 31 January 2031
- Possible extension to 31 January 2035
- 8 years
Description of possible extension:
Framework can be extended by four years in two year increments at NCC's discretion.
Same for all lots
CPV classifications and contract locations are shown in the Scope section, because they are the same for all lots.
Lot 2. Grounds Maintenance Spares
Description
All Wales Grounds Maintenance Spares
Lot value (estimated)
- 拢4,000,000 excluding VAT
- 拢4,800,000 including VAT
Framework lot values may be shared with other lots
Contract dates (estimated)
- 1 February 2027 to 31 January 2031
- Possible extension to 31 January 2035
- 8 years
Description of possible extension:
Framework can be extended by four years in two year increments at NCC's discretion.
Same for all lots
CPV classifications and contract locations are shown in the Scope section, because they are the same for all lots.
Framework
Open framework scheme end date (estimated)
31 January 2035
Maximum number of suppliers
50
Maximum percentage fee charged to suppliers
1%
Further information about fees
A 1% supplier rebate (supplier levy) is applied to the framework, in line with the cost recovery model of the National Procurement Network, which allows administrating authorities to recover the cost of managing the tender process and contract management. This rebate will be claimed by Newport City Council (NCC) from the suppliers on an annual basis. In submitting a tender, suppliers should allow for this 1% supplier rebate within their tender bid.
Framework operation description
Option 1 - Participating Authorities may simply purchase a machine(s) / spares by applying the appropriate discount(s) to the relevant manufacturer鈥檚 list price(s), based on the highest discount offered for the particular requirement.
Option 2 - Hold a mini-competition exercise. - Participating Organisations may choose to hold a mini competition exercise with the the appointed tenderers whose nominated machinery manufacturer is capable of meeting their particular need.
The mini competition exercise could occur for the purchase of one or several machines, or the acquisition of machines through a planned replacement schedule.
Award method when using the framework
Either with or without competition
Contracting authorities that may use the framework
All Wales framework to be used by Welsh Contracting Authorities.
Contracting authority location restrictions
- UKL - Wales
Participation
Legal and financial capacity conditions of participation
Lot 1. Grounds Maintenance Equipment
Lot 2. Grounds Maintenance Spares
Please refer to the Qualification envelope within eTenderWales.
Technical ability conditions of participation
Lot 1. Grounds Maintenance Equipment
Please refer to the Qualification envelope within eTenderWales. No technical questions for this framework.
Lot 2. Grounds Maintenance Spares
Please refer to the Qualification envelope within eTenderWales.. No technical questions for this framework.
Particular suitability
Lot 1. Grounds Maintenance Equipment
Lot 2. Grounds Maintenance Spares
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
27 July 2026, 12:00pm
Tender submission deadline
3 August 2026, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
- Welsh
- English
Award decision date (estimated)
1 September 2026
Recurring procurement
Publication date of next tender notice (estimated): 31 January 2034
Award criteria
Lot 1. Grounds Maintenance Equipment
| Name | Description | Type |
|---|---|---|
| Qualification | Meeting the pre-qualification set out in eTenderWales. | Quality |
Weighting description
Qualification
Lot 2. Grounds Maintenance Spares
| Name | Description | Type |
|---|---|---|
| Qualification | Award based on the pre-qualification submission. No technical questions for this tender. | Quality |
Weighting description
Qualifications
Other information
Payment terms
Please refer to the contract document.
Description of risks to contract performance
Please refer to the contract document.
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Justification for not publishing a preliminary market engagement notice
No preliminary market engagement has been carried out.
Contracting authority
Newport City Council
- Public Procurement Organisation Number: PWLP-4583-NQGG
Civic Centre
Newport
NP20 4UR
United Kingdom
Contact name: Michael Owen
Telephone: +441633987787
Email: michael.owen [at] newport.gov.uk
Website:
Region: UKL21 - Monmouthshire and Newport
Organisation type: Public authority - sub-central government
Devolved regulations that apply: Wales