ÂÜÀòÔ­´´

Construction Contract Leads

Scope

Description

The National Gallery is seeking to appoint a Planning Consultant with the capability, capacity and relevant experience to support the delivery of a new development at the Gallery, located on Trafalgar Square in central London.

The Project will involve the development of a new building integrated with the existing National Gallery estate, including the Grade I listed Sainsbury Wing and Wilkins Building, within a highly constrained and sensitive cultural and heritage context.

The successful Planning Consultant will be appointed to undertake professional services across RIBA Stages 1-7, as set out in the Scope of Services included within the Form of Appointment.

Candidates will be required to demonstrate experience in delivering planning consultancy services of comparable scale, complexity and sensitivity within the United Kingdom, and in particular within the City of Westminster, including work in heritage settings, constrained urban sites and live operational

environments.

The role of the Planning Consultant will include, as a minimum:

• leading and coordinating the planning strategy for the Project;

• reviewing, validating and developing the existing planning strategy already established during the design competition process;

• advising on planning policy, heritage, listed building, stakeholder and programme matters relevant to the Project;

• leading engagement with Westminster City Council, Historic England and other statutory consultees and stakeholders;

• supporting the preparation, coordination and submission of planning applications, Listed Building Consent applications and associated supporting documentation;

• advising on planning risk, mitigation and programme certainty;

• supporting the Project through design development, procurement and construction, including ongoing planning advice where required.

It is recognised that Candidates may propose multi-disciplinary teams or collaborative arrangements. Where this is the case, the contractual relationship between organisations and the allocation of roles and responsibilities must be clearly described in the submission. The organisation with which the National Gallery will contract must be clearly identified as the Lead Supplier.

Total value (estimated)

• £200,000 excluding VAT
• £240,000 including VAT

Above the relevant threshold

Contract dates (estimated)

• 1 July 2026 to 30 April 2032
• 5 years, 10 months

Main procurement category

Services

CPV classifications

• 71410000 - Urban planning services

Contract locations

• UKI32 - Westminster

Participation

Legal and financial capacity conditions of participation

as set out in tender documents

Technical ability conditions of participation

as set out in tender documents

Submission

Submission type

Tenders

Tender submission deadline

26 May 2026, 9:30am

Submission address and any special instructions

Tenders may be submitted electronically

Yes

Languages that may be used for submission

English

Award decision date (estimated)

19 June 2026

Award criteria

Other information

Description of risks to contract performance

Planning process causes delays.

Unexpected number of conditions increases costs.

Applicable trade agreements

• Government Procurement Agreement (GPA)

Conflicts assessment prepared/revised

Yes

Procedure

Procedure type

Competitive flexible procedure

Competitive flexible procedure description

The process comprises two linked elements within a single submission:

• Appendix A - Procurement Specific Questionnaire (PSQ): a series of Pass/Fail Conditions of Participation that Candidates must satisfy in order to be considered for this commission; and

• Invitation to Tender (ITT): a scored technical and commercial tender submission for Candidates that meet the Pass/Fail requirements.

The Pass/Fail section is intended to confirm that each Candidate meets the minimum requirements for participation in relation to legal standing, financial capacity, insurance and project-specific technical capability. The ITT is intended to test the quality of the proposed team, the Candidate's understanding of the Project and its planning context, the proposed approach to delivery of the services, and the commercial proposal.

Clarification interviews may be held with the top scoring applicants

Contracting authority

National Gallery

• Public Procurement Organisation Number: PGYR-7259-GLQG

Trafalgar Square

London

WC2N 5DN

United Kingdom

Email: contracting [at] nationalgallery.org.uk

Region: UKI32 - Westminster

Organisation type: Public authority - central government