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Construction Contract Leads

Scope

Reference

FX1349 - FG003123 PDC

Description

The development and delivery of works focused on improving the

facilities at Paddington station. To Include:

• A comprehensive refurbishment to address significant asset deterioration and operational shortcomings. The works will include the replacement of all existing fridge/freezers with new units and the procurement of additional appliances to meet increased catering demand.

• The welfare area will undergo full refurbishment to provide staff with adequate facilities and space, including urgent repairs to water leaks that currently pose safety risks.

• A complete ventilation system upgrade is required to resolve dampness and foul odours, ensuring compliance with health and safety standards.

• Existing Sanyo air conditioning units, which have reached the end of their serviceable life, will be replaced with modern systems throughout the facility.

• The current LED lighting installation appears relatively recent, the electrical services generally require a full renewal to ensure reliability and compliance with current standards.

All areas to receive general redecoration throughout.

Total value (estimated)

• £600,000 excluding VAT
• £720,000 including VAT

Above the relevant threshold

Contract dates (estimated)

• 1 August 2026 to 30 September 2026
• Possible extension to 27 November 2026
• 3 months, 27 days

Description of possible extension:

Delays on the project

Main procurement category

Works

CPV classifications

• 45331000 - Heating, ventilation and air-conditioning installation work
• 45453000 - Overhaul and refurbishment work

Contract locations

• UKI - London

Submission

Submission type

Requests to participate

Deadline for requests to participate

12 May 2026, 6:00pm

Submission address and any special instructions

Tenders may be submitted electronically

Yes

Languages that may be used for submission

English

Award decision date (estimated)

16 July 2026

Award criteria

Other information

Conflicts assessment prepared/revised

Yes

Procedure

Procedure type

Competitive flexible procedure

Special regime

Utilities

Competitive flexible procedure description

The procurement will be conducted using a Competitive Flexible Procedure under the Procurement Act 2023, comprising an Expression of Interest stage followed by a single-stage tender.

The GWR may undertake clarification and/or negotiation with bidders and reserves the right to refine requirements or award criteria in a transparent manner.

A Best and Final Offer (BAFO) stage may be used if required, with contract award made to the Most Economically Advantageous Tender.

Contracting authority

FIRST GREATER WESTERN LIMITED

• Companies House: 05113733
• Public Procurement Organisation Number: PXVG-2764-GZCQ

Milford House 1 Milford Street

Wiltshire

SN1 1HL

United Kingdom

Email: procurement [at] gwr.com

Region: UKK14 - Swindon

Organisation type: Private utility