Construction Contract Leads
South East
Category Services
Type Tender
No. of Lots 3
Status Active
Published 17th Apr 2026
| Reference | ocds-h6vhtk-0684be |
| Common Procurement Vocabulary | School cleaning services |
| Procurement Method | Competitive flexible procedure |
| Value | £2,025,000 |
South East
Category Services
Type Tender
No. of Lots 3
Status Active
Published 17th Apr 2026
| Reference | ocds-h6vhtk-0684be |
| Common Procurement Vocabulary | School cleaning services |
| Procurement Method | Competitive flexible procedure |
| Value | £2,025,000 |
Scope
Reference
MPN-10356
Description
A Collaboration of Berkshire Schools are currently out to tender for the provision of a full daily cleaning service.
The contract is being offered for three years with the option to extend for a further two periods of 12 months. The contract commencement date at The Colleton Primary School and The Federation of Robert Piggott Infant and Junior Schools is 01 November 2026 and for Garth Hill College at is 01 April 2027.
The contract is for a full daily cleaning service during term time and periodic cleaning outside of term time.
TUPE is expected to apply, details of which can be found in the tender documentation.
Total value (estimated)
- 拢2,025,000 excluding VAT
- 拢2,430,000 including VAT
Above the relevant threshold
Options
The right to additional purchases while the contract is valid.
The duration detailed above includes the initial term of 3 years as well as the 2 optional contract extension periods of 12 months each.
Main procurement category
Services
CPV classifications
- 90919300 - School cleaning services
Contract locations
- UKJ11 - Berkshire
Not the same for all lots
Contract dates are shown in Lot sections, because they are not the same for all lots.
Lot 1. Lot1 - The Colleton Primary School - Cleaning Services
Description
A Collaboration of Berkshire Schools are currently out to tender for the provision of a full daily cleaning service.
The contract is being offered for three years with the option to extend for a further two periods of 12 months. The contract commencement date at The Colleton Primary School is 01 November 2026.
The contract is for a full daily cleaning service during term time and periodic cleaning outside of term time.
TUPE is expected to apply, details of which can be found in the tender documentation.
Lot value (estimated)
- 拢175,000 excluding VAT
- 拢210,000 including VAT
Contract dates (estimated)
- 1 November 2026 to 31 October 2029
- Possible extension to 31 October 2031
- 5 years
Description of possible extension:
The duration detailed above includes the initial term of 3 years as well as the 2 optional contract extension periods of 12 months each.
Same for all lots
CPV classifications, contract locations and options are shown in the Scope section, because they are the same for all lots.
Lot 2. Lot2 - The Federation of Robert Piggott Infant and Junior School - Cleaning Services
Description
A Collaboration of Berkshire Schools are currently out to tender for the provision of a full daily cleaning service.
The contract is being offered for three years with the option to extend for a further two periods of 12 months. The contract commencement date at The Federation of Robert Piggott Infant and Junior Schools is 01 November 2026.
The contract is for a full daily cleaning service during term time and periodic cleaning outside of term time.
TUPE is expected to apply, details of which can be found in the tender documentation.
Lot value (estimated)
- 拢275,000 excluding VAT
- 拢330,000 including VAT
Contract dates (estimated)
- 1 November 2026 to 31 October 2029
- Possible extension to 31 October 2031
- 5 years
Description of possible extension:
The duration detailed above includes the initial term of 3 years as well as the 2 optional contract extension periods of 12 months each.
Same for all lots
CPV classifications, contract locations and options are shown in the Scope section, because they are the same for all lots.
Lot 3. Lot3 - Garth Hill College - Cleaning Services
Description
A Collaboration of Berkshire Schools are currently out to tender for the provision of a full daily cleaning service.
The contract is being offered for three years with the option to extend for a further two periods of 12 months. The contract commencement date at Garth Hill College is 01 April 2027.
The contract is for a full daily cleaning service during term time and periodic cleaning outside of term time.
TUPE is expected to apply, details of which can be found in the tender documentation.
Lot value (estimated)
- 拢1,575,000 excluding VAT
- 拢1,890,000 including VAT
Contract dates (estimated)
- 1 April 2027 to 31 March 2030
- Possible extension to 1 April 2032
- 5 years, 1 day
Description of possible extension:
The duration detailed above includes the initial term of 3 years as well as the 2 optional contract extension periods of 12 months each.
Same for all lots
CPV classifications, contract locations and options are shown in the Scope section, because they are the same for all lots.
Participation
Particular suitability
Lot 1. Lot1 - The Colleton Primary School - Cleaning Services
Lot 2. Lot2 - The Federation of Robert Piggott Infant and Junior School - Cleaning Services
Lot 3. Lot3 - Garth Hill College - Cleaning Services
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
1 May 2026, 5:00pm
Submission type
Requests to participate
Deadline for requests to participate
15 May 2026, 5:00pm
Submission address and any special instructions
Full details of how to submit are contained within the documents accompanying this tender.
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Suppliers to be invited to tender
Lot 1. Lot1 - The Colleton Primary School - Cleaning Services
Lot 2. Lot2 - The Federation of Robert Piggott Infant and Junior School - Cleaning Services
Lot 3. Lot3 - Garth Hill College - Cleaning Services
1 to 5 suppliers per lot
Selection criteria:
A maximum of five suppliers will be taken forward to the Invitation to Tender stage of the process. Where less than five suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the Invitation to Tender stage. Where more than five suppliers meet the minimum standard, the 5 highest scoring suppliers will proceed to the Invitation to Tender stage.
per lotAward decision date (estimated)
22 September 2026
Recurring procurement
Publication date of next tender notice (estimated): 17 April 2028
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Quality | Full details of the weightings and evaluation criteria are contained within the documents accompanying this tender. | Quality | 70% |
| Price | Full details of the weightings and evaluation criteria are contained within the documents accompanying this tender. | Price | 30% |
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
Full details of the description of the process being used are contained within the documents accompanying this tender.
Stage 1 Conditions of participation with evaluation
Suppliers are invited to submit a Procurement Specific Questionnaire (PSQ) response. Submissions will be evaluated based on the criteria detailed in the PSQ documentation. A maximum of five suppliers will be taken forward to the Invitation to Tender stage of the process. Where less than five suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the Invitation to Tender stage. Where more than five suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the Invitation to Tender stage.
Stage 2 Invitation to Tender with evaluation
Suppliers shortlisted to the Invitation to Tender (ITT) stage will be required to submit their final tender and will be evaluated on the criteria detailed in the ITT documentation. Envisaged shortlist of the three highest scoring bidders to be invited to:
Stage 3 Presentation Day
Stage 4 Assessment Summaries and Publication of Contract Award Notice (commencing 8 working day standstill period)
Stage 5 Publication of Contract Details Notice
Further details of the CFP can be found in the documentation accompanying this tender.
Documents
Associated tender documents
All documents are being provided on publication of this Tender Notice. They will be hosted, and are freely available, on the In-tend portal for Minerva Procurement Consultancy Services Limited.
Contracting authority
Garth Hill College
- UK Register of Learning Providers (UKPRN number): 10002630
Garth Hill College,
Bracknell
RG42 2AD
United Kingdom
Contact name: Ben Jones
Telephone: 01256467107
Email: tenders [at] minervapcs.com
Website: /
Region: UKJ11 - Berkshire
Organisation type: Public authority - sub-central government
Other organisation
These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.
Minerva Procurement Consultancy Services Limited
Summary of their role in this procurement: Procurement consultancy for A Collaboration of Berkshire Schools
- Companies House: 07144956
117 Devonshire House, Aviary Court
Basingstoke
RG24 8PE
United Kingdom
Contact name: Ben Jones
Telephone: 01256467107
Email: tenders [at] minervapcs.com
Website:
Region: UKJ37 - North Hampshire
Contact organisation
Contact Minerva Procurement Consultancy Services Limited for any enquiries.