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Construction Contract Leads

Changes to notice

This notice has been edited. The previous version is still available.

Bid Deadline- moved to 10am, Monday 11th May

Scope

Description

Washwood Heath Multi Academy Trust has decided to tender their cleaning services contract to investigate the financial and qualitative benefits they could be offered through this process.

The Trust is ideally looking for one service provider for all Schools, addresses of the Schools involved, and their size are listed below. The Trust will be growing in size next academic year, with a further large Primary School joining the Trust.

 Brownmead Academy, B34 6SS. 2206m2

 Firs Primary School, B36 8LL, 2762.69 m2

 Gossey Lane Academy, B33 0DS, 1404 m2

 Saltley Academy, B9 5RX, 7604 m2

 Tile Cross Academy, B33 9UF, 2485 m2

 Topcliffe School, B35 6BS, 2767 m2

 Washwood Heath Academy, B8 2AS, 11290 m2 (Primary & Secondary site)

Total m2= 30,519

Plans for each school are available to download from the Red Box Portal.

This tender will establish a Framework Agreement which will allow the Trust to add additional schools to the contract throughout the tenure. Any joining schools will align with the same contract end date.

The services will be carried out Mon- Fri term time, across the academic year with 4 additional weeks of deep cleaning during non-term time.

Commercial tool

Establishes a framework

Total value (estimated)

• £2,750,000 excluding VAT
• £3,000,000 including VAT

Above the relevant threshold

Contract dates (estimated)

• 1 August 2026 to 31 July 2029
• Possible extension to 31 July 2031
• 5 years

Description of possible extension:

2x optional 12 month extensions

Main procurement category

Services

CPV classifications

• 90919300 - School cleaning services

Contract locations

• UKG31 - Birmingham

Framework

Maximum number of suppliers

Unlimited

Maximum percentage fee charged to suppliers

0%

Framework operation description

Internal Framework allowing new schools joining the Trust to join the existing contract with no competition required- for length

of initial contract term only- 5 years max.

Award method when using the framework

Without competition

Contracting authorities that may use the framework

Establishing party only

Participation

Particular suitability

• Small and medium-sized enterprises (SME)
• Voluntary, community and social enterprises (VCSE)

Submission

Enquiry deadline

4 May 2026, 4:00pm

Tender submission deadline

11 May 2026, 10:00am

Submission address and any special instructions

/

If not yet registered on the Red Box tender portal, please email to request a log in. ls [at] redboxcs.com

Tenders may be submitted electronically

Yes

Languages that may be used for submission

English

Award decision date (estimated)

5 June 2026

Award criteria

Other information

Conflicts assessment prepared/revised

Yes

Procedure

Procedure type

Open procedure

Justification for not publishing a preliminary market engagement notice

Directing bidders to our Red Box Portal following a Pipeline Notice, asking bidders to upload pre- qual docs and register intent to bid.

Documents

Associated tender documents

If not already registered on the Red Box Portal, please email to request a log in ls [at] redboxcs.com

Contracting authority

WASHWOOD HEATH MULTI ACADEMY TRUST

• Companies House: 08531479
• Public Procurement Organisation Number: PGQB-9445-RCDV

Washwood Heath Academy Burney Lane

Birmingham

B8 2AS

United Kingdom

Email: finance [at] whmat.academy

Region: UKG31 - Birmingham

Organisation type: Public authority - sub-central government

Other organisation

These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.

RED BOX CONSULTANCY SERVICES LIMITED

Summary of their role in this procurement: Writing ITT, Evaluation Matrix and other supporting docs. Evaluating Bids, engaging with suppliers

• Companies House: 05126781
• Public Procurement Organisation Number: PDBY-5265-PHLM

1 Innisfree Close

North Yorkshire

HG2 8PL

United Kingdom

Email: admin [at] redboxcs.com

Region: UKE22 - North Yorkshire CC

Contact organisation

Contact RED BOX CONSULTANCY SERVICES LIMITED for any enquiries.