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Construction Contract Leads

Section I: Contracting authority

I.1) Name and addresses

University Of Edinburgh

Charles Stewart House, 9-16 Chambers Street

Edinburgh

EH1 1HT

Contact

Steven Glynn

Email

sglynn2 [at] ed.ac.uk

Telephone

+44 1316502759

Country

United Kingdom

NUTS code

UKM75 - Edinburgh, City of

Internet address(es)

Main address

Buyer's address

I.2) Information about joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Education

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Pest Control Services

Reference number

EC1079

II.1.2) Main CPV code

• 90922000 - Pest-control services

II.1.3) Type of contract

Services

II.1.4) Short description

The University of Edinburgh requires a pest control service to provide preventative and reactive service delivery to eradicate infestation of pests across the University estate and proof against future infestation. This will include but not be limited to accommodation, catering and events areas, offices and teaching areas.

Bidders can bid for one or both Lots but can only be appointed to one lot.

Transfer of Undertakings (Protection of Employment) Regulations 2006 (鈥淭UPE鈥�) may apply to this contract.

The University will evaluate the ITT submissions of all bidders who pass the SPD stage.

The ITT will be weighted at 60% Technical and 40% Commercial. The weightings of each technical question will be detailed within the ITT. Technical Scores shall be allocated based on the total percentage achieved by the response out of the maximum possible percentage. This takes into account the score out of 4 and the weighting allocated to individual questions. For example, if a question is weighted 10% and your submission scores 3 points out of 4 for that question then you will receive 7.5% out of a possible 10%.

For the Commercial evaluation, the Bidder who submits the lowest-cost bid will be awarded the maximum score and others will be awarded a pro rata score in relation to the lowest bid.

The technical and commercial scores for each Lot will then be combined to give each bidder an overall total score and to calculate the top scoring bidder. Bidders can choose to bid for either one or both Lots. Where a bidder opts to bid for both Lots, they will need to state their preference between Lot 1 and Lot 2. The top scoring bidder will be appointed to each Lot, however, UoE will not appoint the same bidder to both Lot 1 and Lot 2. Should the same bidder top score for both Lot 1 and Lot 2, they will be appointed to their preferred Lot. For the other remaining Lot (the top scoring bidder鈥檚 non-preferred Lot), the second-ranked Bidder will be appointed

II.1.5) Estimated total value

Value excluding VAT: 拢570,659.68

II.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for one lot only

II.2) Description

II.2.1) Title

Estates

Lot No

2

II.2.2) Additional CPV code(s)

• 90922000 - Pest-control services

II.2.3) Place of performance

NUTS codes

• UKM75 - Edinburgh, City of

II.2.4) Description of the procurement

The University estate includes a range of building types, including office setting and laboratories across Edinburgh and Midlothian.

The University requires a contractor to provide pest services across over 200 buildings. Services will include reactive and proactive vists.

II.2.5) Award criteria

Quality criterion - Name: Technical / Weighting: 60

Price - Weighting: 40

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

24

This contract is subject to renewal

Yes

Description of renewals

Two options to extend for periods of 1 year each.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options

10.1. The Contract may be modified during its term without the need for a new procurement procedure, in accordance with the provisions of all applicable laws and regulations. Modifications may include, but are not limited to:

(i) Price Reviews: Adjustments to prices in accordance with predefined terms or based on market conditions, provided such modifications are within the scope of the original contract or Framework Agreement.

(ii) Additional Goods, Services, or Works: If additional goods, services, or works become necessary for the proper execution of the contract or framework agreement, and such goods, services, or works are of a nature consistent with the original agreement, they may be procured without initiating a new procurement procedure

(iii) Changes in Scope: Modifications to the scope of works, services, or goods may occur where the initial scope proves to be more extensive than originally anticipated, provided that the nature of the contract or Framework Agreement remains fundamentally unchanged. Including but not limited to adding or removing sites to/from either lot.

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

Accommodation, Catering and Events

Lot No

1

II.2.2) Additional CPV code(s)

• 77231200 - Forest pest control services

II.2.3) Place of performance

NUTS codes

• UKM75 - Edinburgh, City of

II.2.4) Description of the procurement

The University of Edinburgh are seeking suppliers to provide a range of pest control services across it's accommodation, catering and events premisis.

Accommodation, Catering and Events (incorporating UoE Hospitality Collection) provides a comprehensive range of accommodation, conference, event and catering services for students and staff across the University and for all types of visitors to the University.

Currently there are 9100 beds for students, staff and visitors and a combination of halls of residence such as Pollock Halls and private lets. Most beds are situated within a 5 mile radius of each campus. There are numerous catering and bar facilities located with-in 8 campuses. There are a range of venues in 16 different locations within the City of Edinburgh, including 2 nurseries located at Kings Buildings and Easter Bush Campus.

Services include both proactive and reactive maintenance.

II.2.5) Award criteria

Quality criterion - Name: Technical / Weighting: 60

Price - Weighting: 40

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

24

This contract is subject to renewal

Yes

Description of renewals

Two options to extend for periods of 1 year each (2+1+1)

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options

10.1. The Contract may be modified during its term without the need for a new procurement procedure, in accordance with the provisions of all applicable laws and regulations. Modifications may include, but are not limited to:

(i) Price Reviews: Adjustments to prices in accordance with predefined terms or based on market conditions, provided such modifications are within the scope of the original contract or Framework Agreement.

(ii) Additional Goods, Services, or Works: If additional goods, services, or works become necessary for the proper execution of the contract or framework agreement, and such goods, services, or works are of a nature consistent with the original agreement, they may be procured without initiating a new procurement procedure

(iii) Changes in Scope: Modifications to the scope of works, services, or goods may occur where the initial scope proves to be more extensive than originally anticipated, provided that the nature of the contract or Framework Agreement remains fundamentally unchanged. Including but not limited to adding or removing sites to/from either lot.

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III. Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

List and brief description of selection criteria

Part IV: Selection criteria- B: Economic and financial standing鈥� Question 4B1.1 (turnover requirement), 4B5.1 and 4B5.2 (insurance

requirements), and 4B6 (other requirements).

Minimum level(s) of standards possibly required

Question 4B1.1

Tenderers are required to have the following minimum 鈥済eneral鈥� annual turnover for the last three financial years.-

- 75,000 GBP for the last 3 years for Lot 1

- 61,000 GBP for the last 3 years for Lot 2

Where turnover information is not available for the time period requested, the bidder will be required to state the date which they were set

up/started trading in question 4B3

Question 4B5.1 and 4B5.2

Tenderers are required to hold, or commit to obtaining prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below:

Employers (Compulsory) Liability Insurance - 10,000,000 GBP

Product Liability Insurance - 5,000,000 GBP

Public Liability Insurance - 2,000,000 GBP

Question 4B.6 Statement 1 (PCG):

Where the bidder is providing a submission on behalf of a subsidiary company, upon request, the bidder must obtain a Parent Company Guarantee prior to commencement of any subsequently awarded contract.

Question 4B.6 Statement 2 (Financial Strength):

Bidders will be required to provide adequate assurance of financial strength to successfully complete their contractual obligations.

Bidders must be able to provide upon request, their 3 most recent sets of annual audited accounts, including profit and loss information, and the following ratios:

- Current Ratio

- Quick Ratio

- Debtors Turnover Ratio

- Return on Assets

- Working Capital

- Debt to Equity Ratio

- Gross Profit Ratio

A review of your ratios and audited accounts may be undertaken. In some cases, this review may lead to an additional request for further financial information to help clarify any potential issues raised.

This information may be used to assess financial sustainability.

III.1.3) Technical and professional ability

List and brief description of selection criteria

Part IV: Selection criteria- C: Technical and Professional Ability鈥� Question 4C1.2 and 4C10

Minimum level(s) of standards possibly required

Question 4C1.2

Bidders will be required to provide three examples of services carried out during the past three years that demonstrate that you have experience to deliver the services described in the Contract Notice that are similar in value and complexity for Lot 1 and/or Lot 2.

Bidders only need to provide examples for the Lot they are bidding for. Please refer to the ITT tender documents for full details.

Question 4C10

Bidders will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contract.

III.2) Conditions related to the contract

III.2.2) Contract performance conditions

Please refer to the ITT tender documents for full details.

Section IV. Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Notice number: 2025/S 000-072940

IV.2.2) Time limit for receipt of tenders or requests to participate

Date

14 May 2026

Local time

12:00pm

IV.2.4) Languages in which tenders or requests to participate may be submitted

English

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date

14 May 2026

Local time

12:00pm

Section VI. Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 63476. For more information see:

Community benefits are included in this requirement. For more information see:

A summary of the expected community benefits has been provided as follows:

Please refer to the ITT tender documents for full details.

(SC Ref:829190)

VI.4) Procedures for review

VI.4.1) Review body

Edinburgh Sheriff Court

27 Chambers Street

Edinburgh

EH1 1LB

Email

sglynn2 [at] ed.ac.uk

Country

United Kingdom