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Construction Contract Leads

Scope

Description

Tewkesbury Borough Council invites tenders to establish a Framework Agreement for the maintenance of public play spaces across the Borough of Tewkesbury. The Framework will cover up to 41 play spaces, including play areas, outdoor gyms, multi‑use games areas, skate parks, and artificial pitch areas that are owned by the Council, leased, or maintained on behalf of Parish Councils. These sites are permanently open to the public and are primarily located within Gloucestershire. The scope of services includes regular and reactive maintenance works as instructed by the Council, with the ability to source manufacturer‑approved parts and carry out timely repairs or replacements. The list of sites included within the Framework is indicative and subject to change.

The Framework will appoint between one and three Contractors, ranked following tender evaluation, with works allocated on a rotational basis where multiple Contractors are appointed. Maintenance instructions will be driven by the Council’s inspection and risk‑assessment regime, with works prioritised from High Immediate (unacceptable) risks requiring same‑day action through to Very Low risk items. The objective of the procurement is to ensure public safety and compliance with statutory obligations, including health and safety and occupiers’ liability legislation. The Framework will commence on 8 June 2026 for an initial term of three years, with an option to extend for up to two additional years subject to the Council’s discretion and a CPI‑based price adjustment.

Total value (estimated)

• £90,000 excluding VAT
• £108,000 including VAT

Below the relevant threshold

Contract dates (estimated)

• 8 June 2026 to 7 June 2029
• Possible extension to 7 June 2031
• 5 years

Description of possible extension:

there is an option to extend for a further two years, subject to the Employer’s decision and a CPI-based uplift on costs.

Main procurement category

Services

CPV classifications

• 50870000 - Repair and maintenance services of playground equipment

Contract locations

• UKK13 - Gloucestershire

Submission

Enquiry deadline

6 May 2026, 9:00am

Tender submission deadline

20 May 2026, 9:00am

Submission address and any special instructions

Tenders may be submitted electronically

Yes

Award criteria

The Employer will assess each Tender on a price / quality / social value split basis with 35% of the available score being awarded for quality and 60% awarded for price and 5% awarded for social value.

Procedure

Procedure type

Below threshold - open competition

Documents

Associated tender documents

Tender documents are available through the Council’s e‑procurement portal. Bidders are required to register on the portal to access the full tender documentation.

Contracting authority

Tewkesbury Borough Council

• Public Procurement Organisation Number: PCYM-8582-LTMW

Public Services Centre,

Tewkesbury

GL20 5TT

United Kingdom

Contact name: Heather Judge

Telephone: 01684272083

Email: procurement [at] tewkesbury.gov.uk

Website:

Region: UKK13 - Gloucestershire

Organisation type: Public authority - sub-central government