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Scope

Reference

218_26

Description

ESPO is a public sector-owned professional buying organisation offering a comprehensive range of procurement services, including access to over 100 free-to-access framework solutions for the wider public sector.

ESPO are establishing a framework for the medium/long term hire/lease of specialist vehicles, including internal combustion engine and alternatively fuelled options.

The Framework is divided into 9 lots:

Lot 1. Refuse collection vehicles (RCV鈥檚)

Lot 2. Sweepers

Lot 3. Winter maintenance vehicles

Lot 4. Gully emptiers

Lot 5. Buses and minibuses

Lot 6. Tippers

Lot 7. Loaders

Lot 8. Other specialist vehicles

Lot 9. Mixed specialist vehicle fleet

Note: The value per lot as captured in this notice is for the overall framework (with this same overall value being captured per lot), as ESPO offers no guarantees or estimates of value that may pass through each individual lot (but the overall usage across all lots is not expected to exceed this overall framework value).

Please refer to the tender documents for further details (including further details on each of the lots) - the closing date for submission of Tenders is 12:00 (12 noon / 12pm) on 15 May 2026.

To tender (please proceed to step (e) if an expression of interest has already been completed):

(a) Go to / (b) Register (if not already registered on ProContract); (c) Search for tender opportunity '218_26' (via "View Opportunities" from the EastMidsTenders Portal); (d) Express an interest; (e) Download the tender documents (from the ProContract Activity summary screen).

Any questions or clarifications relating to this tender opportunity should be submitted to ESPO as a message on the eProcurement Portal, once an Expression of interest has been completed.

Commercial tool

Establishes a framework

Total value (estimated)

• 拢41,666,667 excluding VAT
• 拢50,000,000 including VAT

Above the relevant threshold

Contract dates (estimated)

• 1 July 2026 to 30 June 2030
• 4 years

Main procurement category

Goods

Additional procurement category

Services

Contract locations

• UK - United Kingdom

Not the same for all lots

CPV classifications are shown in Lot sections, because they are not the same for all lots.

Lot 1. Lot 1. Refuse collection vehicles (RCV's)

Description

This lot covers the contract hire/lease of ICE and alternatively fuelled refuse collection vehicles (RCVs) of varying weights/capacities comprising chassis and bodies/bin lifts including but not limited to: RCVs under 18t, RCV鈥檚 18t and above and RCVs for food waste collection to meet the requirements of eligible public sector bodies.

Lot value (estimated)

• 拢41,666,667 excluding VAT
• 拢50,000,000 including VAT

Framework lot values may be shared with other lots

CPV classifications

• 34144510 - Vehicles for refuse
• 34144511 - Refuse-collection vehicles
• 34144512 - Refuse-compaction vehicles

Same for all lots

Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.

Lot 2. Lot 2. Sweepers

Description

This lot covers the contract hire/lease of ICE and alternatively fuelled sweeper vehicles of varying weights/capacities to meet the requirements of eligible public sector bodies.

Lot value (estimated)

• 拢41,666,667 excluding VAT
• 拢50,000,000 including VAT

Framework lot values may be shared with other lots

CPV classifications

• 34144431 - Suction-sweeper vehicles
• 34921100 - Road sweepers

Same for all lots

Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.

Lot 3. Lot 3. Winter maintenance vehicles

Description

This lot covers the contract hire/lease of ICE and alternatively fuelled winter maintenance vehicles of varying weights/capacities comprising chassis and bodies/snowploughs to meet the requirements of eligible public sector bodies.

Lot value (estimated)

• 拢41,666,667 excluding VAT
• 拢50,000,000 including VAT

Framework lot values may be shared with other lots

CPV classifications

• 34143000 - Winter-maintenance vehicles
• 34144440 - Gritter vehicles

Same for all lots

Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.

Lot 4. Lot 4. Gully emptiers

Description

This lot covers the contract hire/lease of ICE and alternatively fuelled gully emptiers of varying weights/capacities comprising chassis and bodies to meet the requirements of eligible public sector bodies.

Lot value (estimated)

• 拢41,666,667 excluding VAT
• 拢50,000,000 including VAT

Framework lot values may be shared with other lots

CPV classifications

• 34144410 - Gully emptiers

Same for all lots

Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.

Lot 5. Lot 5. Buses and minibuses

Description

This lot covers the contract hire/lease of ICE and alternatively fuelled buses and minibuses of varying weights/capacities comprising chassis and bodies to meet the requirements of eligible public sector bodies.

Lot value (estimated)

• 拢41,666,667 excluding VAT
• 拢50,000,000 including VAT

Framework lot values may be shared with other lots

CPV classifications

• 34114400 - Minibuses
• 34121000 - Buses and coaches

Same for all lots

Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.

Lot 6. Lot 6. Tippers

Description

This lot covers the contract hire/lease of ICE and alternatively fuelled tippers of varying weights/capacities comprising chassis and tipper bodies to meet the requirements of eligible public sector bodies.

Lot value (estimated)

• 拢41,666,667 excluding VAT
• 拢50,000,000 including VAT

Framework lot values may be shared with other lots

CPV classifications

• 34134000 - Flatbed and Tipper trucks
• 34223370 - Tipper trailers

Same for all lots

Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.

Lot 7. Lot 7. Loaders

Description

This lot covers the contract hire/lease of ICE and alternatively fuelled hook and skip loaders vehicles of varying weights/capacities comprising chassis and hook/skip loader units/bodies to meet the requirements of eligible public sector bodies.

Lot value (estimated)

• 拢41,666,667 excluding VAT
• 拢50,000,000 including VAT

Framework lot values may be shared with other lots

CPV classifications

• 34142200 - Skip loaders
• 34144710 - Wheeled loaders

Same for all lots

Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.

Lot 8. Lot 8. Other specialist vehicles

Description

This lot covers the contract hire/lease of ICE and alternatively fuelled other specialist vehicles (eg. mobile library vehicles, hot boxes, chassis cabs, etc) of varying weights/capacities to meet the requirements of eligible public sector bodies.

Lot value (estimated)

• 拢41,666,667 excluding VAT
• 拢50,000,000 including VAT

Framework lot values may be shared with other lots

CPV classifications

• 34139000 - Chassis
• 34144760 - Mobile library vehicles

Same for all lots

Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.

Lot 9. Lot 9. Mixed specialist vehicle fleet

Description

This lot covers the contract hire/lease of ICE and alternatively fuelled mixed specialist vehicles (i.e., all vehicles referred to in lots 1- 8) of varying weights/capacities to meet the requirements of eligible public sector bodies. This is for tenderers to indicate if mixed fleet is something that they can offer.

Lot value (estimated)

• 拢41,666,667 excluding VAT
• 拢50,000,000 including VAT

Framework lot values may be shared with other lots

CPV classifications

• 34144510 - Vehicles for refuse
• 34144511 - Refuse-collection vehicles
• 34144512 - Refuse-compaction vehicles
• 34144431 - Suction-sweeper vehicles
• 34921100 - Road sweepers
• 34143000 - Winter-maintenance vehicles
• 34144440 - Gritter vehicles
• 34144410 - Gully emptiers
• 34114400 - Minibuses
• 34121000 - Buses and coaches
• 34134000 - Flatbed and Tipper trucks
• 34223370 - Tipper trailers
• 34142200 - Skip loaders
• 34144710 - Wheeled loaders
• 34139000 - Chassis
• 34144760 - Mobile library vehicles

Same for all lots

Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.

Framework

Maximum number of suppliers

Unlimited

Maximum percentage fee charged to suppliers

1%

Further information about fees

As a public body, ESPO have a statutory obligation to recover the costs incurred in the management of this Framework. This obligation is met by means of a Framework Fee which will be payable by the Suppliers to ESPO based on the total turnover of business conducted by them under the Framework.

The value of the Framework Fee shall be calculated as a percentage of the total value of business conducted by the Supplier under the Framework. Framework Fee payments will be plus VAT at the prevailing rate.

For further details, please refer to the tender documents.

Framework operation description

It should be noted that the Framework could be used in a number of ways where specialist vehicle contract hire/leasing is required. Customers wishing to procure specialist vehicle contract hire/leasing via the Framework will do so in the following way(s) in accordance with section 45 of the Procurement Act 2023 (and any subsequent amendment or re-enactment thereof):

Call-off without competition

'Calling-off' specialist vehicle contract hire/leasing from a Supplier identified who is: a) included in the Framework; b) suitable for meeting the Customer's specific needs; c) delivers to the geographical region of the Customer, and; d) identified as offering the most advantageous solution to the Customer's requirements, based on for example the Framework's pricing and the additional benefits offered by each Supplier.

Call-off with competition (Further Competitive Selection Process)

'Calling-off' by conducting a further competitive selection process amongst those Suppliers identified in the Framework as being able to provide the required specialist vehicle contract hire/leasing. Customers will assess the suppliers as set out in the terms and conditions of the Framework.

Please note that once this Framework is established, the right is reserved by the Customer when running a further competitive selection process, to invite the Suppliers to participate in an eAuction.

Please refer to the tender documents for any further details.

Award method when using the framework

Either with or without competition

Contracting authorities that may use the framework

As a Centralised procurement authority as defined in the Procurement Act 2023, the Framework is open for use by Public Bodies (defined at ) that also fall into one of the following classifications of user throughout all administrative regions of the UK: Local Authorities; Educational Establishments (including Academies); Central Government Departments and Agencies; Police, Fire & Rescue and Coastguard Emergency Services; NHS and HSC Bodies, including Ambulance Services; Registered Charities; Registered Social Landlords; The Corporate Office of the House of Lords, The Corporate Officer of the House of Commons; or any public body established by or under the Scotland Act 1998 or any Act of the Scottish Parliament. Details on general classification of end user establishments and geographical areas are available at:

Contracting authority location restrictions

• UK - United Kingdom

Participation

Legal and financial capacity conditions of participation

Lot 1. Lot 1. Refuse collection vehicles (RCV's)

Lot 2. Lot 2. Sweepers

Lot 3. Lot 3. Winter maintenance vehicles

Lot 4. Lot 4. Gully emptiers

Lot 5. Lot 5. Buses and minibuses

Lot 6. Lot 6. Tippers

Lot 7. Lot 7. Loaders

Lot 8. Lot 8. Other specialist vehicles

Lot 9. Lot 9. Mixed specialist vehicle fleet

Refer to the tender documents for conditions of participation.

Technical ability conditions of participation

Lot 1. Lot 1. Refuse collection vehicles (RCV's)

Lot 2. Lot 2. Sweepers

Lot 3. Lot 3. Winter maintenance vehicles

Lot 4. Lot 4. Gully emptiers

Lot 5. Lot 5. Buses and minibuses

Lot 6. Lot 6. Tippers

Lot 7. Lot 7. Loaders

Lot 8. Lot 8. Other specialist vehicles

Lot 9. Lot 9. Mixed specialist vehicle fleet

Refer to the tender documents for conditions of participation.

Particular suitability

Lot 1. Lot 1. Refuse collection vehicles (RCV's)

Lot 2. Lot 2. Sweepers

Lot 3. Lot 3. Winter maintenance vehicles

Lot 4. Lot 4. Gully emptiers

Lot 5. Lot 5. Buses and minibuses

Lot 6. Lot 6. Tippers

Lot 7. Lot 7. Loaders

Lot 8. Lot 8. Other specialist vehicles

Lot 9. Lot 9. Mixed specialist vehicle fleet

Small and medium-sized enterprises (SME)

Submission

Enquiry deadline

8 May 2026, 5:00pm

Tender submission deadline

15 May 2026, 12:00pm

Submission address and any special instructions

Refer to all instructions captured via /

Tenders may be submitted electronically

Yes

Languages that may be used for submission

English

Award decision date (estimated)

18 June 2026

Award criteria

Other information

Applicable trade agreements

• Government Procurement Agreement (GPA)

Conflicts assessment prepared/revised

Yes

Procedure

Procedure type

Open procedure

Documents

Associated tender documents

To tender (please proceed to step (e) if an expression of interest has already been completed):

(a) Go to / (b) Register (if not already registered on ProContract); (c) Search for tender opportunity '218_26' (via "View Opportunities" from the EastMidsTenders Portal); (d) Express an interest; (e) Download the tender documents (from the ProContract Activity summary screen).

Technical specifications to be met

Please refer to the tender documents (see above for further details including summary instructions on how to access these).

Contracting authority

Leicestershire County Council, trading as ESPO

• Public Procurement Organisation Number: PYDD-1122-TCVN

Barnsdale Way, Grove Park, Enderby

Leicester

LE19 1ES

United Kingdom

Contact name: Place and Environment Procurement Team

Email: tenders [at] espo.org

Website: /

Region: UKF22 - Leicestershire CC and Rutland

Organisation type: Public authority - sub-central government