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Construction Contract Leads

Scope

Description

WMAT is a multi-academy trust currently comprising 18 schools/college in the Surrey and North Hampshire area. The Trust was formed in 2017 and currently includes a Sixth Form college, 7 secondary schools, 5 special needs schools and 5 primary schools. The Trust has recently expanded following the merger with The Prospect Trust on 1st April 2026. It is our intention that as existing contracts come to an end, any new schools will join one of the two Trust contract with an aligned contract end date.

A key element of WMAT’s vision for our schools, is the provision of exceptional learning environments. Creating inspiring classrooms in which to learn, teach and spaces for students / children and staff to work and relax sits as one of our core values. We describe this as our drive to create and maintain ‘exceptional learning environments’. Our cleaning partner will be a key driver in the maintenance of exceptional environments; both from an aesthetic and environmental sustainability perspective. We are looking to build a relationship which further enhances our school environments, utilising technology and resource efficiencies to create financial efficiencies and sparkly clean schools.

Importantly, we value developing ‘partnerships’ with specialist providers across a range of specialities. Working together we will develop KPIs to sit alongside regular qualitative feedback from our Business / Operations / Premises leads; ‘Stronger Together’. Our cleaning partner will mirror our passion to be innovative and to initiate different ways of doing things – we are open to suggestions from the successful contractor to review our current services / ways of working and make recommendations for improvement. ‘Restlessness in the pursuit of better’. The successful contractor will also develop excellent relationships formally and informally with key colleagues including Business / Operations Leads, Estates Managers and Headteachers / Principals.

The contract offered includes all cleaning services whilst schools are in session, and periodic / deep cleans. The contract is being tendered on a 3 + 1 + 1 year basis and will operate as a Guaranteed Performance Contract, with the successful contractor offering the Trust a guaranteed return / cost per annum for the provision of cleaning services. The main contract start date will be 1.11.26, with any additional schools joining as their contracts end.

Please see PSQ Document for more information.

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Total value (estimated)

• £5,908,660 including VAT

Above the relevant threshold

Contract dates (estimated)

• 1 November 2026 to 31 October 2029
• Possible extension to 31 October 2031
• 5 years

Description of possible extension:

3+1+1 Please see PSQ Document for more information.

Main procurement category

Services

CPV classifications

• 90919300 - School cleaning services

Contract locations

• UKJ2 - Surrey, East and West Sussex

Participation

Particular suitability

Small and medium-sized enterprises (SME)

Submission

Enquiry deadline

15 May 2026, 12:00pm

Submission type

Tenders

Tender submission deadline

24 July 2026, 12:00pm

Submission address and any special instructions

Tenders may be submitted electronically

Yes

Languages that may be used for submission

English

Award decision date (estimated)

21 September 2026

Award criteria

Other information

Applicable trade agreements

• Government Procurement Agreement (GPA)

Conflicts assessment prepared/revised

Yes

Procedure

Procedure type

Competitive flexible procedure

Competitive flexible procedure description

Please see PSQ Document for more information.

Contracting authority

Weydon Multi Academy Trust

• Public Procurement Organisation Number: PRTC-7836-VZDL

Weydon Ln, Wrecclesham, 7 Doman Road

Farnham

GU9 8UG

United Kingdom

Telephone: 01276 673896

Email: tenders [at] litmuspartnership.co.uk

Region: UKJ25 - West Surrey

Organisation type: Public authority - sub-central government