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Construction Contract Leads

Scope

Reference

itt_123557

Description

Ceredigion County Council is seeking to appoint a contractor who can deliver a reliable, high quality, value-for-money, managed service for the mechanical mowing of highway verges, highway visibility splays / sight lines and cycleways in Ceredigion. (Trunk Roads).

The Contract is divided into three (3) Lots as follows:

• Lot 1: Ceredigion North

• Lot 2: Ceredigion South

• Lot 3: Trunk Road

Bidders may submit a Tender for one (1) Lot, any combination of Lots, or all Lots. Each Lot will be evaluated separately, and the Council reserves the right to award one, some, or all Lots. The contract term will be from 11th of May 2026 to 31st March 2028 with an option to extend for two further periods of up to 12 months each.

The estimated value is between £600,000 and £760,000 for the full term of the contract including all extensions. Please note that the contract value provided within this notice represents an estimate prepared by the Council. It is issued for guidance only and does not constitute a fixed budget or an indication of the expected contract price. Bidders are expected to submit a competitive bid based on market prices.

The tendering period attached to this notice is subject to reduced timescales due to the original tender notice failing by Sell2Wales. The tender documents have been available via eTender Wales from the 27th of March 2026 for any potential supplier to access. This requirement is now considered urgent due to the need of Verge Mowing to ensure public safety.

Total value (estimated)

• £760,000 excluding VAT
• £912,000 including VAT

Above the relevant threshold

Contract dates (estimated)

• 11 May 2026 to 31 March 2028
• Possible extension to 31 March 2030
• 3 years, 10 months, 21 days

Description of possible extension:

The contract term will be from 11th of May 2026 to 31st March 2028

with an option to extend for two further periods of up to 12 months each.

Main procurement category

Services

CPV classifications

• 77314000 - Grounds maintenance services
• 45233229 - Verge maintenance work
• 45233141 - Road-maintenance works

Contract locations

• UKL14 - South West Wales

Lot constraints

Description of how multiple lots may be awarded:

Lots will be evaluated and awarded on an individual basis. Bidders may be awarded one (1) Lot, multiple Lots, or all Lots, subject to the outcome of the evaluation process.

There is no restriction on the number of Lots that may be awarded to a single Bidder. Awards will be made on the basis of the most advantageous tender for each Lot.

Where a Bidder is the highest scoring for more than one Lot, the Authority reserves the right to award all such Lots to that Bidder.

Lot 1. Lot 1

Description

Lot 1 - Ceredigion North

Lot value (estimated)

• £275,000 excluding VAT
• £330,000 including VAT

Same for all lots

CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.

Lot 2. Lot 2

Description

Lot 2 - Ceredigion South

Lot value (estimated)

• £275,000 excluding VAT
• £330,000 including VAT

Same for all lots

CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.

Lot 3. Lot 3

Description

Lot 3 - Trunk Road

Lot value (estimated)

• £210,000 excluding VAT
• £252,000 including VAT

Same for all lots

CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.

Participation

Legal and financial capacity conditions of participation

Lot 1. Lot 1

Lot 2. Lot 2

Lot 3. Lot 3

Economic

Technical ability conditions of participation

Lot 1. Lot 1

Lot 2. Lot 2

Lot 3. Lot 3

Relevant Experience

Technical Capacity & Specialist Equipment

Qualified Personnel

Environmental Compliance & Management

Capacity & Throughput

Health & Safety Requirements

Particular suitability

Lot 1. Lot 1

Lot 2. Lot 2

Lot 3. Lot 3

• Small and medium-sized enterprises (SME)
• Voluntary, community and social enterprises (VCSE)

Submission

Enquiry deadline

16 April 2026, 12:00pm

Tender submission deadline

24 April 2026, 12:00pm

Submission address and any special instructions

Tenders may be submitted electronically

Yes

Languages that may be used for submission

• Welsh
• English

Award decision date (estimated)

8 May 2026

Award criteria

Lot 1. Lot 1

Lot 2. Lot 2

Lot 3. Lot 3

Other information

Description of risks to contract performance

There is a risk that due to the nature of the subject matter of this contract, performance is reliant upon favourable weather conditions, availability of suitably trained operatives, and plant. Should the current geo-political instability continue there may be an impact on the viability of supplier commitments.

Applicable trade agreements

• Government Procurement Agreement (GPA)

Conflicts assessment prepared/revised

Yes

Procedure

Procedure type

Open procedure

Reduced tendering period

Yes

State of urgency - minimum 10 days

Contracting authority

Cyngor Sir Ceredigion County Council

• Public Procurement Organisation Number: PRYH-5713-PHLR

Neuadd y Cyngor

Aberystwyth

SY23 3UE

United Kingdom

Contact name: Procurement Team

Telephone: +441970625277

Email: ymholiadau.caffael [at] ceredigion.gov.uk

Website:

Region: UKL14 - South West Wales

Organisation type: Public authority - sub-central government

Devolved regulations that apply: Wales