Construction Contract Leads
South West
Category Services
Type Tender
No. of Lots 1
Status Active
Published 10th Apr 2026
| Reference | ocds-h6vhtk-067f8d |
| Common Procurement Vocabulary | Repair and maintenance services of firefighting equipment |
| Procurement Method | Below threshold - open competition |
| Value | £50,000 |
South West
Category Services
Type Tender
No. of Lots 1
Status Active
Published 10th Apr 2026
| Reference | ocds-h6vhtk-067f8d |
| Common Procurement Vocabulary | Repair and maintenance services of firefighting equipment |
| Procurement Method | Below threshold - open competition |
| Value | £50,000 |
Scope
Reference
TTC/LEG/2026/04
Description
Trowbridge Town Council invites tenders from competent and qualified contractors for the provision of testing, maintenance and monitoring of:
Fire alarms
Intruder alarms
Monitoring of Fire & Intruder Alarms
Controlled Access
Fire Extinguishers
Annual Risk Assessments
This service will be across 7 key council sites for an initial period of 3 years with the possibility to extend for a further 2 years. The Council is committed to ensuring the health and safety of residents, staff, and visitors by maintaining full compliance with :
BS9999
Approved Document B
The Regulatory Reform (Fire Safety) Order 2005
The contract will cover :
The Civic, Stephens Place, BA14 8AH
Trowbridge Museum, The Shires, BA14 8AT
Longfield Community Centre, Weavers Drive BA14 7DZ
Studley Green Community Centre, Lambrok Road, BA14 9HQ
Walkers Yard, Trowbridge Park, BA14 7EF
Bandstand, Trowbridge Park, BA14 7EF
Trowbridge Cemetery, Downside View, BA14 7NN
2. Scope of Works
The successful contractor will
Provide the service and frequencies of service as required by law and in line with the appended schedule of services and schedule of responses.
Detail your hourly rates in the schedule of responses to breakdowns. Note that Fire and Intruder Alarm activation calls will require priority 1 responses
Provide a maintenance service to ensure that no fire or intruder alarm will be in fault or out of commission for more than 8 hours or overnight.
Provide costs for remedial works resulting from annual risk assessments and breakdowns.
The costs for remedial works resulting from client-initiated changes will be financed by the Trowbridge Town Council
All work must be carried out in accordance with the standards in Section 1 above.
3. System Replacement
It is possible that one or more of the systems may undergo complete replacement during the period of the contract. The Trowbridge Town Council reserves the right to remove that system from the contract and request open competitive pricing for a fully comprehensive testing and maintenance service to that system.
4. Site inspections
Tenderers are invited to attend site visits on either the 28 or 30 April with an 8.30 start at the Civic Centre (Address above) please contact terrykawiti [at] trowbridge.gov.uk to book a space.
Site visits are not mandatory but are advised. Questions raised on the day will be answered. Questions/answers will also be issued on the tender website.
5. Submission Requirements
In line with standard Trowbridge Town Council procedures, tenderers must submit:
A. Financial Cost Statement: Detailed breakdown of annual monitoring.
B. Technical Proposal: Methodology for testing and electronic logbook management.
C. Experience: Evidence of similar contracts with local authorities or public sector clients.
D. Health & Safety: Example RAMS and proof of relevant qualifications (e.g., LCA membership).
E. Insurance: Copies of Public and Employers' Liability insurance.
6. Assessment of Submission
Tenders will be evaluated on a matrix with the following weighting:
Financial Proposal (Price): 50%
Quality & Operational Capability: 30%
Experience & References: 20%
7. Submission Schedule:
Tender issued 10 April 2026
Site Visits 28 & 30 April 2026
Tender closes 18 May 2026 @12.00 Midday
Tender awarded 17 June 2026
Contract commences 01 July 2026
Contact Information: For further details and queries about the tender please contact:
Terry Kawiti Email : Terry.Kawiti [at] trowbridge.gov.uk
Please submit the completed tender to:
Stuart Legg Email: stuart.legg [at] trowbridge.gov.uk
Total value (estimated)
- 拢50,000 excluding VAT
- 拢60,000 including VAT
Below the relevant threshold
Contract dates (estimated)
- 1 July 2026 to 30 June 2029
- Possible extension to 30 June 2031
- 5 years
Description of possible extension:
up to 2 year extension
Main procurement category
Services
Additional procurement category
Works
CPV classifications
- 50413200 - Repair and maintenance services of firefighting equipment
- 50610000 - Repair and maintenance services of security equipment
Contract locations
- UKK - South West (England)
Submission
Tender submission deadline
18 May 2026, 12:00pm
Submission address and any special instructions
All submissions via email to stuart.legg [at] trowbridge.gov.uk
Tenders may be submitted electronically
No
Award criteria
Tenders will be evaluated on a matrix with the following weighting:
Financial Proposal (Price): 50%
Quality & Operational Capability: 30%
Experience & References: 20%
Procedure
Procedure type
Below threshold - open competition
Documents
Associated tender documents
TTC Fire Protection Document for Tender 020426.pdf
Invitation to tender
TTC Fire Protection Schedules for tender 070426.ods
Contracting authority
Trowbridge Town Council
- Public Procurement Organisation Number: PTMC-2396-NHJQ
The Civic Centre
Trowbridge
BA14 8AH
United Kingdom
Email: cemetery [at] trowbridge.gov.uk
Region: UKK15 - Wiltshire CC
Organisation type: Public authority - sub-central government