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Construction Contract Leads

Scope

Reference

994334634

Description

The London Borough of Barnet require a cleaning service to wash the Council鈥檚 fleet vehicles and plant, food waste bins within our town centres and ad-hoc washing of containers in different sizes within the borough.

The cleaning service will be divided into 2 LOTS

LOT 1 Vehicle, Plant and Equipment Washing

LOT 2 Container Washing Services - Regular, scheduled washing of town centre food waste bins and Ad-hoc washing services for all container types and waste streams

Vehicle, Plant and Equipment Washing

The London Borough of Barnet requires a supplier to deliver comprehensive vehicle washing and cleaning services for its mixed fleet of operational vehicles and plant.

The services include routine, periodic and ad hoc washing for light and heavy vehicles including, refuse collection vehicles, sweepers, winter maintenance gritters, buses and tippers, and preparation of vehicles for MOT and chassis inspections to DVSA standards. Volumes and frequencies are indicative and may vary throughout the contract to reflect operational requirements.

Services will be delivered primarily from the Council鈥檚 wash bay facilities at Oakleigh Road Depot. The supplier is responsible for providing all labour, cleaning materials, equipment and PPE, and must comply with all health and safety, environmental, and COSHH regulations.

Container Washing

Barnet provides a range of containers of varying types and sizes for the collection of general waste, food waste, recycling, and garden waste. This service requirement covers the washing and cleaning of waste containers used across the borough.

The bin washing service will include:

鈥�Scheduled washing of all town centre food waste bins, and

鈥�An ad-hoc washing service for containers of various sizes, ranging from 200 litre's to 1,100 litre's, and across all waste streams (general waste, recycling, and food waste).

There is a statutory requirement for all Local Authorities in England to implement separate collections of food waste and recycling across all residential property types. To meet this obligation, the council has installed a number of communal food waste bins across the borough, predominantly serving flatted properties within town centres. These bins require cleaning in accordance with an agreed schedule to maintain hygiene standards and operational efficiency.

For more information about this opportunity, please visit the eSourcing portal at:

To respond to this opportunity, please click here:

Commercial tool

Establishes a framework

Total value (estimated)

• 拢310,000 excluding VAT
• 拢372,000 including VAT

Above the relevant threshold

Main procurement category

Services

Contract locations

• UKI71 - Barnet

Not the same for all lots

CPV classifications and contract dates are shown in Lot sections, because they are not the same for all lots.

Lot LOT 1 (was 1). Vehicle, Plant and Equipment Washing

Description

Vehicle, Plant and Equipment Washing

The London Borough of Barnet requires a supplier to deliver comprehensive vehicle washing and cleaning services for its mixed fleet of operational vehicles and plant.

The services include routine, periodic and ad hoc washing for light and heavy vehicles including, refuse collection vehicles, sweepers, winter maintenance gritters, buses and tippers, and preparation of vehicles for MOT and chassis inspections to DVSA standards. Volumes and frequencies are indicative and may vary throughout the contract to reflect operational requirements.

Services will be delivered primarily from the Council鈥檚 wash bay facilities at Oakleigh Road Depot. The supplier is responsible for providing all labour, cleaning materials, equipment and PPE, and must comply with all health and safety, environmental, and COSHH regulations.

Lot value (estimated)

• 拢200,000 excluding VAT
• 拢240,000 including VAT

Framework lot values may be shared with other lots

Contract dates (estimated)

• 1 July 2026 to 30 June 2028
• 2 years

CPV classifications

• 90917000 - Cleaning services of transport equipment

Same for all lots

Contract locations are shown in the Scope section, because they are the same for all lots.

Lot LOT 2. Container Washing Services

Description

The Council provides a range of containers of varying types and sizes for the collection of general waste, food waste, recycling, and garden waste. This service requirement covers the washing and cleaning of waste containers used across the borough.

The bin washing service will include:

鈥�Scheduled washing of all town center food waste bins, and

鈥�An ad-hoc washing service for containers of various sizes, ranging from 200 litre's to 1,100 litre's, and across all waste streams (general waste, recycling, and food waste).

Lot value (estimated)

• 拢110,000 excluding VAT
• 拢132,000 including VAT

Framework lot values may be shared with other lots

Contract dates (estimated)

• 1 July 2026 to 30 May 2028
• 1 year, 10 months, 30 days

CPV classifications

• 90918000 - Bin-cleaning services

Same for all lots

Contract locations are shown in the Scope section, because they are the same for all lots.

Framework

Maximum number of suppliers

Unlimited

Maximum percentage fee charged to suppliers

0%

Framework operation description

Refer to Tender Documents

Award method when using the framework

Without competition

Contracting authorities that may use the framework

Establishing party only

Participation

Particular suitability

Lot LOT 1 (was 1). Vehicle, Plant and Equipment Washing

Lot LOT 2. Container Washing Services

Small and medium-sized enterprises (SME)

Submission

Enquiry deadline

22 April 2026, 12:00pm

Tender submission deadline

7 May 2026, 12:00pm

Submission address and any special instructions

/

Tenders may be submitted electronically

Yes

Languages that may be used for submission

English

Award decision date (estimated)

15 June 2026

Award criteria

Lot LOT 1 (was 1). Vehicle, Plant and Equipment Washing

Lot LOT 2. Container Washing Services

Other information

Description of risks to contract performance

Description of risks to contract performance

London Borough of Barnet recognise at the point of tender publication that known risks may arise during the lifetime of the open framework agreement. These are identified in accordance with Procurement Act 2023, Schedule 8, 5 Materialisation of Known Risk that could jeopardise the satisfactory performance of the contract but because of its nature could not be addressed at point of contract award. Identification of known risks in the tender documents is intended to provide transparency should possibility of modification be required.

The known risks being:

鈥�Change in legislation which has financial implications for contract delivery

鈥�Supplier becoming an 鈥淓xcluded Supplier鈥�

鈥�Supplier going insolvent/into administration, etc.

鈥�Supplier no longer meeting PSQ criteria

Applicable trade agreements

• Government Procurement Agreement (GPA)
• Comprehensive and Progressive Agreement for Trans-Pacific Partnership (CPTPP)

Conflicts assessment prepared/revised

Yes

Procedure

Procedure type

Open procedure

Contracting authority

London Borough of Barnet

• Public Procurement Organisation Number: PQGD-7479-CGVN

2 Bristol Avenue

London

NW9 4EW

United Kingdom

Email: procurement [at] barnet.gov.uk

Region: UKI71 - Barnet

Organisation type: Public authority - sub-central government