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Section I: Contracting authority

I.1) Name and addresses

Cairngorms National Park Authority

14 The Square

Grantown-on-spey

PH26 3HG

Email

procurement [at] cairngorms.co.uk

Telephone

+44 1479873535

Fax

+44 1479873527

Country

United Kingdom

NUTS code

UKM62 - Inverness & Nairn and Moray, Badenoch & Strathspey

Internet address(es)

Main address

Buyer's address

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at

I.4) Type of the contracting authority

Other type

National Park

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Provision of cleaning services for Cairngorms National Park offices in Grantown on Spey and Ballater

II.1.2) Main CPV code

• 90919200 - Office cleaning services

II.1.3) Type of contract

Services

II.1.4) Short description

The Park Authority requires cleaning service at its main HQ building in Grantown on Spey and a small office space at Ballater.

II.1.5) Estimated total value

Value excluding VAT: 拢243,333

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

• 90910000 - Cleaning services
• 90911000 - Accommodation, building and window cleaning services

II.2.3) Place of performance

NUTS codes

• UKM62 - Inverness & Nairn and Moray, Badenoch & Strathspey
• UKM50 - Aberdeen City and Aberdeenshire

II.2.4) Description of the procurement

The Park Authority requires cleaning service at its main HQ building in Grantown on Spey and a small office space at Ballater.

The cleaning in Grantown is to be carried out between the hours of 5.00pm and 7.30pm.

The cleaning in Ballater is to be carried out between the hours of 5.30pm and 7.30pm.

Key outputs

1. To have a high level of cleanliness throughout the offices.

2. To have an updated contract to reflect all the improvement works.

3. To have a contract easy to manage and maintain with a clear line of communication from the contractor to the client.

4. TUPE transfers for all current staff and to include those that provide holiday and sickness cover.

5. To provide a Fair Work First environment for all contracted members of the cleaning staff.

II.2.5) Award criteria

Quality criterion - Name: Technical / Weighting: 65

Price - Weighting: 35

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

48

This contract is subject to renewal

Yes

Description of renewals

The contract will consist of an initial two鈥憏ear term, with the option to extend for a further 1 year + 1 year, subject to the awarded tenderer meeting all required performance criteria.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III. Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

III.2) Conditions related to the contract

III.2.2) Contract performance conditions

As per tender documents.

III.2.3) Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV. Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Notice number: 2026/S 000-006159

IV.2.2) Time limit for receipt of tenders or requests to participate

Date

8 May 2026

Local time

10:00am

IV.2.4) Languages in which tenders or requests to participate may be submitted

English

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date

8 May 2026

Local time

10:00am

Section VI. Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

The Park Authority sets the total contract value at GBP 292,000 inclusive of VAT (243,333 exclusive of VAT) for the full four鈥憏ear contract term. This value reflects an annual budget allocation of GBP 73,000 per year for the financial years 2026/27 onward.

The contract will consist of an initial two鈥憏ear term, with the option to extend for a further 1 year + 1 year, subject to the awarded tenderer meeting all required performance criteria.

The Park Authority will apply an annual increase to this contract maximum equivalent to the published rate of UK inflation (CPI) or annual level of increase to Scottish Living Wage (whichever is higher) as last published at point of anniversary of contract award.

Park Authority does not guarantee any level of work to be instructed or the resulting contract values.

In accordance with the rules governing the Open Procedure, all tenderers are advised that the Park Authority has established a fixed maximum budget for the full contract term for this procurement.

Any tender submitted with a total proposed price that exceeds the published budget cap will be deemed non compliant and will be excluded from the evaluation process.

No further consideration will be given to such tenders, and the Park Authority will not enter into clarification or negotiation regarding prices that exceed the stated limit.

Tenderers must therefore ensure that their financial proposals are fully costed, sustainable, and within the maximum budget specified in the procurement documents

NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

(SC Ref:829041)

Download the ESPD document here:

VI.4) Procedures for review

VI.4.1) Review body

Inverness Sheriff Court and Justice of the Peace Court

Inverness Justice Centre, Longman Road

Inverness

IV1 1AH

Country

United Kingdom